EVENT

PORTFOLIO
PRESENTER

Adelfa A. Labrador
EVENT MANAGER
Company Name
Company Logo

The logo consist of :

• A stands for Adelfa
• Green leaves for naturalist and purity.
This logo represent the luxurious style of managing of
the events. We want to ensure our customer that we
will handle their events beautifully through our logo .
Company Details
2ndadelfalabrador1983@gmail.com
floor, Rm. 202 Gaisano City Lapaz,
Iloilo City
09105092004
adelfalabrador1983@gmail.com
Adelfa&Partners Events and Services

@Adelfa&Partnerseventsandservices

@Adelfa&partnersEventsandservices
Company Background

Adelfa& Partners events is a full service event management film that

was formed by pairing together our passion for business and events.
It is a partnership company , it stars with a two person who decided to
put a business in event management.
We not only organize extravagant Events, we organize mesmerizing
moments for you. Because, Events may be forgotten but moments will last a
lifetime. Whether you are looking for collective information about managing
an event, We are eagerly waiting to lighten your events with our innovation.
We offers complete event planning and management solutions ranging from
theme events, private parties, weddings, conferences, fashion shows,
product launches, brand activation, award ceremonies, outdoor events, etc.
 Company
Location
Our office is located at 2nd
floor, Rm. 202 Gaisano
City Lapaz, Iloilo City
 OFFICE
ADDRESS
Vicinity Map
 VISION

To be the most respected events

management company in the Philippines known
for high standard quality of service,
management, and operations, that is ever
growing, of its business partners and
stakeholders.
MISSION

To contribute to our client success by

providing excellent strategic marketing services,
events management and public relations council
that fulfill their objectives, requirements, and
foreseen needs and wants in the most cost
efficient means.
Organizational
Chart
ADELFA
A.LABRADOR
Event Manager

JOBERT C.BARRIENTOS
AIRA A.LABRADOR Finance
Event Planner

GINA PASTRANA
JELYN ACOSTA Program MARICAR A.
Logistic LABRADOR
Sales and Marketing
 Company service

• Personal Events (Weddings, Birthdays, Baptism,

Graduation, Prom, Anniversaries, etc.)
• Corporate Events ( Product Launches, Sports Events,
Seminars, Conferences, Conventions, Grand Openings,
Exhibitions, Team Building Activities, etc.)
• Entertainment Events (Music Festival, Music Concerts,
Fairs, Beauty Pageants, etc.)
COMPANY SERVICE
PHOTO

Birthday Wedding Prom

Sport Event Product Launch Music Festival

 RECENT PROJECTS
CELINE
@18
DECEMBER 17-20,2022

2022
COMPANY PARTNERS
SWOT ANALYSIS

STRENGHTS

• Unique value proposition

• Hardworking and Committed employees
• Abundant financial resources
• Loyal customers
• Completive pricing
• Superior management talent
WEAKNESSES

• LOW PROFIT

• HIGH TURNOVER RATES

OPPORTUNITIES

• Lack of competition
• Demand for your offerings
• Market growth
• Changing customer
demands
THREATS

• New competitor with

lower prices
• Market decline or
economic slowdown
 ACTION PLAN

Weakness
WEAKNESS ACTION

 Low profit * Hire on-call or accept OJT’s

 High turnover rates * Purchased or invest on an equipment that are

helpful for your event.
 ACTION PLAN

Threats
THREATHS ACTION

 New competitor with lower * Have a back-up/contingency plan

prices

 Market decline or economic * Purchased directly to the supplier

slowdown
 EVENT
PROPOSAL
BY
 Event Brief
TITLE SCHOOL CONFERENCE FOR THE REACHING PROGRAM.

THEME “Service to others is the rent you pay for your room here on
earth”

DATE DECEMBER 17, 2022 (Saturday)

VENUE Iloilo Convention Center
OBJECTIVE To raise awareness of the poverty in the rural areas and how
can a student help the kids.

ATTENDEES - Selected Grade 12 Senior High School Students

- Teachers and Principals of the schools
(maximum of 150 participants)
- The LGU representative.
-Speakers/ VIP (4 persons)

BUDGET Php 198,000.00

 Event Objectives

• To raise awareness of the poverty in the rural

areas and how can a student help the kids.
• To let students appreciate Filipino culture is
the key in building a strong country.
• To influence citizen to become advocates for
community development and social progress.
• To teach them how to build relationship with
their co-participants.
EVENT INVITATION
INCLUSION
CERTIFICATE OF PARTICIPATION

Conference Kit( ballpen, notebook and Identification

Card)
EVENT PARTNERS
SPONSORS
EVENT LOCATION
Floor Plan
 Action Plan
PROBLEM ACTION
• Limited equipment • Create a partnership or
sponsorship with
equipment companies
to have affordable
equipment.

• Business interest • Continue to monitor

groups advocating the trends for
more intensely in the customers or the
future service they want
through their reviews
that will serve as a
basis in innovating
ideas.
Time Frame
TASK SPECIFICATION TARGET TIME
• Meet the client • Discuss the details for • October,06 2022
the events such as the
purpose of the event,
the objective, the
initial budget, title,
theme, venue and
target date.
• To sign memorandum
of agreement.

• Meeting with the • Inform the members • October 08,2022

team about the details of
the discussion with
client.
• Establishing event
committees.
• Assigning tasks and • Discuss the • October
responsibilities to event staff target date for 09,2022
the completion
of each task.
• There will be an
assignment to
each team.

• Determine list of speakers • Program • October 10-

operations will 15,2022
list the name of
the speakers
and discuss their
backgrounds.

• Coordinate with the sponsors • Communication • October 16-

team will list the 19,2022
possible
sponsors.
• Send letters to
the sponsors
and partners.
• Make arrangements on venue • Logistics and • October 19-
and other arrangements creative team will 22,2022
check the venue
for the floor plan
lay-out and other
requirements.

• Confirm guest speakers and • Communications • October

sponsors team will contact 22E25,2022
guest speakers
and sponsors for
confirmation
through emails.
• Send invitation to participants • Arrange program • October 26-
sequence by 29,2022
program
operation
• Send letter to
secondary
schools around
the province
about the event
and the deadline
of the list of
participants
• Find assistance
of media outlets
like Radyo
Bandera Sweet
FM Antique and
Buenavista TV
that will be
sought for wider
information
dissemination.
• Confirm food, venue and • Logistics and • October 30-
agreement on physical Creative 03,2022
layout team will
finalize the
food, venue
and the
design for
the venue. `
• Finalize and confirm attendance • Communications • November 04-
team and 09,2022
Program
operations will
assess the head
teachers or the
teachers in
charge for
passing the final
name of
attendees.
• Check venue arrangements, food and
speakers final instructions
• Program operations • NOVEMBER 25, 2022
Logistics and Creative
team will re-visit the
venue to make sure
that there is no conflict
in the schedule, check
the food and contact
the speakers for
further information.
 • Get update and follow up event • Event Manager • DECEMBER 14-
staff to check on the event status will talk and 18,2022
monitor the event
staff for the
updates and
information about
the current status.
• Discuss about the
final instructions.

• Set-up of venue • DECEMBER

• Ingress and all the 16,2022
requirements

• Event Proper • Call time 6:00 AM • December

17,2022
• Egress • To pack-up/exit • December 17
plan 2022 (after the
event)
PROPOSAL LETTER
TO CLIENT
 2nd floor, Rm. 202 Gaisano City Lapaz, Iloilo City
adelfalabrador1983@gmail.com / 09105092004

September 28, 2022

DELORAH CECILIA L. FANTILLO

School OIC
ILOILO NATIONAL HIGH SCHOOL
LUNA STRT. LA PAZ ILOILO CITY
Dear Ma’am Fantillo,
Greetings!
We are from the Adelfa & Partners Event and services
management. We are planning to organize your event entitled:
“SCHOOL CONFERENCE for REACHING PROGRAM” with the
theme: "Service to others is the rent you pay for your room here
on earth”. This will be held on the 17th day of December 2022
at Iloilo Convention Center Mandurriao, Iloilo City. The event has
a following objectives:

• To help those indigenous individuals by putting our hands

together.
• To let students appreciate Filipino culture is the key in
building a strong country.
• To influence citizen to become advocates for community
development and social progress.
• To teach them how to build relationship with their co-
participants.
Adelfa& Partners Event and Services proposed for a budget of ONE
HUNDRED NINETY-EIGHT THOUSAND PESOS (Php 198,000.00 ). The
registration fee will be NINE HUNDRED (Php 900.00) with the inclusions:
Certificate of Participation,Conference Kit( ballpen, notebook and
Identification Card) and T-shirt.

We're looking forward for your response. It is an honor for us to serve

you in your event. For more qualifications and questions please
contact us in this number 398-4421/ 09105092004.

Thank you and best regards.

Truly yours,

Adelfa Labrador
Event Manager, Adelfa & Partners Event and services management
PROPOSAL LETTER TO
SPONSORS
 2nd floor, Rm. 202 Gaisano City Lapaz, Iloilo City
adelfalabrador1983@gmail.com/ 09105092004

October 23, 2022

Henry T. Barrientos
Owner
Henjobeth Ice Cream
Brgy. Nabitasan, La Paz , Iloilo City
Dear Mr. Barrientos,

Greetings!
We are from the Adelfa & Partners Event and services
management. We are planning to organize your event
entitled: “SCHOLOL CONFERENCE ON REACHING PROGRAM”
with the theme: “Service to others is the rent you pay for your
room here on earth”. This will be held on the 19th day of
October 2019 at The Pinnacle Suites, San Jose, Antique. The
event has a following objectives:
To help those indigenous individuals by putting our hands
together.
To let students appreciate Filipino culture is the key in
building a strong country.
To influence citizen to become advocates for community
development and social progress.
To teach them how to build relationship with their co-
participants.
 Attach in this letter is the sponsorship package.

We are looking forward for your support in this event. For further questions
or qualifications please contact us at this number 398-4421/ 09105092004.

Thank you and best regards.

Yours Truly,

ADELFA LABRADOR
Event Manager, ADELFA AND PARTNERS
SPONSORSHIP
PACKAGE
 2nd floor, Rm. 202 Gaisano City La Paz, Iloilo City
adelfalabrador1983@gmail.com/ 09105092004
Sponsorship Package
Major Sponsor (PHP5, 000 worth of Henjobeth Ice Cream
Products)
Organizer’s Commitments:
1. Inclusion of the Sponsor’s company logo materials of the event.
2. Live mention of the company name of the Sponsor at the start, in
the middle, and at the end of the program.
3. Opportunity to display company streamers at least one week prior
to the event.
4. Opportunity to be advertized in our social media accounts.
 Minor Sponsor (PHP3,000 worth of Henjobeth Ice Cream
Products)
Organizer’s Commitments:
1. Inclusion of the Sponsor’s company logo in all promotional
materials of the event.
2. Mention of the company name of the Sponsor at the start,
in the middle, and at the end of the program.
3. Opportunity to display company streamers at least one
week prior to the event.
Terms: The Sponsor will pay the specified amount worth of
products (PHP5, 000 for Major Sponsor, PHP3, 000 for Minor
Sponsor) to the organizer’s designated representative upon
signing this document (not later than October 30, 2022). If
you find the terms acceptable, please check the box beside
your chosen package and sign below.
Thank you.

Approved by:

Adelfa Labrador. MR. HENRY BARRIENTOS

Event Manager, Aldefa & Partners Owner, Henjobeth Ice Cream
EVENT PROGRAM
 PROVINCIAL CONFERENCE ON FILIPINO CULTURE AND ARTS 2019
PROGRAM SCHEDULE & TARGET SPEAKERS

7:30am-8:30am Registration

8:30am-9:00am Opening Ceremonies

9:00am-9:30am Keynote Address by Delorah Cecelia Fantillo

School OIC, INHS

9:30am-9:45am Health Break and Intermission Number

9:45am-10:45am Joshua Brilliantes

. SSG PRESIDENT, INHS

10:45am-11:30am Arthur Defensor Jr

Governor of Iloilo City
11:30am-12:00nn Open Forum
Awarding of Plaques and Tokens to the Speakers

12:00nn-1:00pm LUNCH BREAK

1:00pm-2:00pm SPEECH OF STEPAHNIE GASALAO

Vice Principal, INHS

2:00pm-1:00pm Engaging People and Community through Larong Pinoy

Mr. Dickie Aguado, Executive Director of Magna Kultura

3:00pm-3:15pm Health Break and Intermission Number

3:15pm-4:00pm Open Forum

Awarding of Plaques and Tokens to the Speakers

4:00pm-4:30pm Awarding of Certificates to the Attendees

4:30pm-5:00pm Closing Ceremonies

 EVENT
REQUIREMENTS
 ITEM QUANTITY UNIT
DESCRIPTION
Table
-Round (medium 25 Pieces
size and large size)
-Rectangular 2 Pieces
(long)
Chairs
-Regular chairs 260 Pieces
with cover
-4-seater couch 2 Pieces

LCD projector 1 Set

with wide screen
and Laser pen
 ITEM QUANTITY UNIT
DESCRIPTION
Treats
-Token (guest 4 Pieces
speakers) 250 Pieces
-Conference Kits 4 Pieces
-Plaques 250 Pieces
-Certificates for
participants 250 Pieces
-T-shirts

Wireless microphone 3 Pieces

Mini Sound System 1 Set

Laptop 1 Piece
Food
-For VIP’s (Breakfast, 4 Pieces (by meal)
AM Snacks,Lunch,PM
Snacks)
-For attendees and 257 Pieces (by meal)
buffers(AM Snacks,
Lunch, PM Snacks)
 ITEM QUANTITY UNIT
DESCRIPTION
Miscellaneous
items 5 Pieces
-Corsage/Lei 30 Pieces
-Centerpieces 1 Set
(small) 1 Piece
-Podium 10 Pieces
-Backdrop 270 Pieces
-Registration Sheets
-Programs
FOOD MENU
Breakfast Menu A
(For VIP’s/Speakers)
Php 100.00 per pax

• Tapsilog (Beef)
• Pineapple Juice
Breakfast Menu B
(For VIP’s/Speakers)

Php 90.00 per pax

• Dasilog(Bangus)
• Orange Juice
 AM Snack Menu A
(For VIP’s/Speakers and Attendess)
Php 40.00 per pax

• Julie’s Bakeshop Ube

Sliced Bread
• Coke 500 ml
 AM Snack Menu B
(For VIP’s/Speakers and Attendees)

Php 35.00 per pax

• Julie’s Bakeshop
Ensaymada
• Coke 500 ml
 Lunch Menu A
(For VIP’s/Speakers and Attendees)

Php 180.00 per pax

• Combo Meal 1 (Rice,Pork
BBQ, Lumpia & Lumpia)
• Buko Juice
• Ice Cream (Sponsored by
Henjobeth Ice Cream)
 Lunch Menu B
(For VIP’s/Speakers and Attendees)
Php 165.00 per pax

• Combo Meal 1 (Rice,Pork

BBQ, Lumpia & Lumpia)
• Black Gulaman
• Ice Cream (Sponsored by
Henjobeth Ice Cream)
 PM Snack Menu A
(For VIP’s/Speakers and Attendees)
Php 65.00 per pax

• Tuna Carbonara
• Ice Tea
PM Snack Menu B

Php 60.00 per pax

• Spaghetti
• Ice Tea
 Event Checklist
Adelfa& partners events,
Marketing Radyo Bandera Antique, Buenavista
catv

Transportation RMQ Transport Services, Rose Tours

Venue ILOILO CONVENTION CENTER

Island Choice, Henjobeth Ice

Food and Beverage Cream

Event Segment & Activities Adelfa & Partners, JT Prints

Legal and other important adelfa and Partners Services,

Documents Operino Law Office
BUDGET PLAN
BUDGET PLAN A
 ITEM DESCRIPTION COST TOTAL AMOUNT

Venue Rental and Facilities --- Php 10,000.00

Professional and Travel Sustance

• Airfare(R/T) Php 24,000.00 (4 pax x Php
• Land fare ( Rose Tours) 6,000.00) Php 31,680.00
• Accommodation (1N) Php 480.00 (4 pax x Php 120.00)
Php 7,200.00( 4 pax x Php 1,800)

Supply and Materials

• Stage Décor Php 800.00
• Rentals: Table Décor, Chair Php 8,000.00
Covers Php 4,000 (4 x Php 1,000.00) Php 66,300.00
• Tokens and Plaques for Php 1,000.00
Speakers
• Miscellaneous: Corsage, Php 15,000.00 (250 x Php 60.00)
Printing, Paper Supplies, Php 37,500.00 ( Php 150 x 250)
Photocopy)
• Conference Kit
• T-shirt
Meal
• Breakfast (VIP’s) Php 400.00 ( 4 pax x Php 100.00)
• AM Snack Php 10,440.00 (Php 40.00 x 250 pax + 11
buffers)
• Lunch Php 46, 980.00 ( Php 180.00 x 250 pax + 11 Php 74,785.00
buffers)
• PM Snack Php 16,965.00 (Php 65.00 x 250 pax + 11
buffers)

Event Committee Service Fee --- Php 10,000.00

Contingency Fund --- Php 5,000.00

TOTAL Php 197,765.00

BUDGET PLAN B
 ITEM DESCRIPTION COST TOTAL AMOUNT
Venue Rental and Facilities --- Php 10,000.00
Professional and Travel Sustance
• Airfare(R/T) Php 24,000.00 (4 pax x Php 6,000.00)
• Land fare ( Rose Tours) Php 480.00 (4 pax x Php 120.00) Php 31,680.00
• Accommodation (1N) Php 7,200.00( 4 pax x Php 1,800)

Supply and Materials

• Stage Décor Php 800.00
• Rentals: Table Décor, Chair Covers Php 8,000.00
Php 4,000 (4 x Php 1,000.00) Php 66,300.00
• Tokens and Plaques for Speakers
• Miscellaneous: Corsage, Printing, Php 1,000.00
Paper Supplies, Photocopy)
• Conference Kit Php 15,000.00 (250 x Php 60.00)
• T-shirt Php 37,500.00 ( Php 150 x 250)

Meal
• Breakfast (VIP’s) Php 360.00 ( 4 pax x Php 90.00)
• AM Snack Php 9,135.00 (Php 35.00 x 250 pax + 11
buffers)
• Lunch Php 43, 065.00 ( Php 165.00 x 250 pax + Php 68,220.00
11 buffers)
• PM Snack Php 15,660.00 (Php 60.00 x 250 pax +
11 buffers)

Event Committee Service Fee --- Php 10,000.00

Contingency Fund --- Php 5,000.00

TOTAL Php
191,200.00
 RETURN OF
INVESTMENT
RETURN OF INVESTMENT
RETURN OF INVESTMENT A
INCOME Php
225,000.00
EXPENSES Php
197,765.00
ROI Php 27,235.00

RETURN OF INVESTMENT B

INCOME Php
225,000.00
EXPENSES Php
191,200.00
ROI Php 33,800.00
EVENT SERVICE
AGREEMENT
 2nd floor, Rm. 202 Gaisano City La Paz, Iloilo City
adelfalabrador1983@gmail.com/ 09105092004

EVENIRE 005-2018 BOOKED BY: Adelfa Labrador

DATE OF ISSUE: JULY 05, 2019 MODE OF PAYMENT: CHEQUE

EVENT CONTRACT AGREEMENT

Dear Mr.,

Greetings from Adelfa and Partners!

Thank you for choosing EVENIRE for your upcoming function. We are delighted to present you
our arrangement offer for your confirmation.
We would like to ensure you that every single detail in your event will be
taken care of.
However, should have any other wishes or suggestions for the event; we
would be pleased to accommodate it accordingly.

DATE OF FUNCTION: SATURDAY, December 17, 2022

TIME: 7:30 a.m.-5:00 p.m.

NO. OF PERSONS: 150 ATTENDEES

EVENT: 1 DAY EVENT “SCHOOL CONFERENCE

ON
For the reaching program “.
with the theme
“Service to others is the rent you
pay for your room here on earth”

VENUE: Iloilo Convention Center, Mandurriao,

Iloilo
1-RESERVATION: Upon your signature, Adelfa and Partner Events and Services
will reserve the time and date agreed upon, and will not make other
reservations for that time date. For this reason, the Reservation Retainer
PHP5,000.00 is non-refundable, even if the date is changed or the concert
canceled for any reason; including acts of God , fire, strike and/or extreme
weather. The Reservation Retainer is applied towards the contracted
concert service package. The Iloilo National High School and The Local
Government Unit understands and agrees that the entire amount owned for
the concert service package described in the contract is due 31 days prior to
Event.

2-CANCELATION: In the event that school. cancels the contracted services for
the concert outlined in this contract before the concert takes place, the
Retainer & all remaining monies owned per contracted complete payment
amount & will be forfeit a as services rendered as the contracted date has
been reserved strictly for INHS. If the client within 31 days of Retainer date,
all monies, in full, outlined in original Contract will be due, An addendum
must be provided & signed by the school.

3-METHOD OF RENUMERATION: Payment may be made by Payment Center

on http://www.adelfa&partners@gmail.com addressed to “Adelfa and
Partners Events and Services”. PROOF OF PAYMENT TO BE PROVIDED.
4-LIMIT OF LIABILITY: In the unlikely event of severe medical , natural, or other
emergencies, it may be necessary to retain an alternative, Adelfa & Partners
Events and Services will make every effort to secure a replacement minister
able and/or willing to perform the event services as chosen in this contract
at the same/similar charge. If such a situation should occur and a suitable
replacement is not found, responsibility and liability is limited to the return
of all payments received for the concert service package.
5-ADD ON SERVICES: In the event that schools will be added on the current
prevailing rate of PHP800.00 per hour . Payment & signature is due at time
of extension.

Final Payments not made 31 days prior to Event as determined in this contract
will be subject to a PHP 3,000.00 late payment fee and late payment t fee
along with remaining balance is due no later than 7 business days prior to
Event.
Thank you for your interest at Adelfa and Partner .Rest assured of our best
care and attention to make your function a great success.

Signed and accepted in Iloilo City, Philippines.

Undersigned by:

DELORAH CECELIA L. FANTILLO

SCHOOL OIC
ILOILO NATIONAL HIGH SCHOOL

Adelfa Labrador
Engager/Event Manager
Payment details:
Down payment fee: PHP5,000 Date: July 05, 20229
OR#:00118-667
50% deposit : PHP 5,000 Date: August 21, 2022
OR#:00118-690
Full payment : PHP 10,000 Date: September 15,2022
OR#:00119-876
SAMPLE THANK YOU
LETTER
 2nd floor, Rm. 202 Gaisano City La Paz, Iloilo City
adelfalabrador1983@gmail.com/ . 09105092004

October 19, 2022

DELORAH CECILIA L. FANTILLO
School OIC
ILOILO NATIONAL HIGH SCHOOL
LUNA STRT. LA PAZ ILOILO CITY
Dear Ma’am Fantillo,

Thank you for joining us at Adelfa and Partners.

It was an honor to have you and your company as our client.

I understand that you have many obligations, and we
appreciate your taking time from your busy schedule to join
us, I hope that you found the event to be successful and
enjoyable.

Again, I sincerely thank you for choosing to be a part of

Adelfa and Partners.

Sincerely yours,

Adelfa Labrador
Event Manager, Adelfa and Partners
THANK YOU!!!