External Visit / Activity

Risk Assessment and Management

Course title ESOL Writing E1/E2 Course

code
Tutor / responsible Frances Garnett
officer
Date of Visit 12/07/2023

Place of visit (name and British Museum

address) Great Russell St, London WC1B 3DG
Total number of Learners 24 Description of learners:
in the group ESOL learners (beginner/pre-intermediate level) – all adults.

Total number of Learners 0 Particular support needed:

with known disability An adult volunteer and under-18 work experience student will accompany the group.

Transport arrangements  Students from the E1 morning class will meet at Nova, and travel with the tutor by train and on foot
 Students from the afternoon class will meet the group at the entrance of the museum at 11am.

Proposed activities and the associated risks

No. Area of RISK Identify the Who / what CONTROL MEASURES Residual
hazard may be Risk
harmed and H/M/L
how

1 Transit: Exposure to Heat injury, All  Participants have been advised to bring L
adverse weather over exposure water and dress appropriately.
to sun etc. Heat
exposure /
dehydration

2 COVID-19 Infection of All on site Follow latest Government advice. L


3 Terrorists with firearms
4 Suspicious packages
Covid-19 Staff / vols to be informed that to stay at / go
home (if they know they are ill)
Injury, death All Tell all:
Follow Governments ‘STAY SAFE’ procedures:
RUN
Escape if you can
Consider the safest options
Is there a safe route? RUN if not HIDE
Insist others leave with you
Leave belongings behind
HIDE
If you cannot RUN, HIDE
Find cover from gunfire e.g. drop to the floor
Remember if you see the attacker, they may be
able to see you
Cover from view does not mean you are safe,
bullets go through glass, brick wood and metal M
Find cover from gunfire e.g. substantial
brickwork/ heavy reinforced walls
Be aware of your exits
Try not to get trapped
Be quiet, silence your phone and turn off vibrate
Lock/ barricade yourself in
Move away from the door
TELL
Call 999 once safe
FOLLOW
Follow the instructions of police or other security
personnel
Follow any instructions received from the
Government emergency alert
Injury, death All Tell all: M
 Do not touch/ pick up anything that does

5 Bomb threats
6 Vehicle as a weapon
7 Accident/ill health during
transit or prior to entry when
group is with Nova Leader
not belong to you
Adults:
 Try and identify an owner in the
immediate area
 If you still think it’s suspicious, don’t feel
embarrassed or think anybody else will
report it
 Report it to a member of staff, security,
or if they are not available dial 999
 Move away to a safe distance – even for
a small item such as a briefcase move at
least 100m away from the item starting
from the centre and moving out
Injury, death All Tell all:
 Follow instructions from police/ security
personnel / Government emergency M
alert
 Leave the area
Injury, death All Tell all:
 Move quickly to a safe place M
 Do not pick up belongings
Injury, illness All group  Staff to go to the location of the casualty and
members ask staff member (of venue) for first aid
assistance. L
 Volunteer to remain with wider group and
await instructions. Staff member with the
casualty to assess the situation and call the
emergency services if necessary
 Staff member to wait with the casualty until the
emergency services arrive and then
accompany the casualty in the ambulance.
 Once casualty with medical professional,
volunteer remain with casualty and staff
member accompany rest of group back to
 Nova.
8 Confrontation with members Inappropriate All group  Staff clear as to expected standards of
of the public during transit or behaviour by members, behaviour of group
prior to entry when group is members of including  Appropriate briefing to students, volunteer,
with Nova Leader the public leaders and minor on required behaviour
towards  Participants to inform trip leader if they plan to M
volunteers/ leave the group for any reason
staff

9 Transport to and from Injury whilst All group Participants will be supported to and from the
venue travelling, lost members venue on tube by Nova staff.
person whilst including
travelling leaders  Leader to conduct regular head counts,
particularly at arrival and departure points, and
when separating and reforming groups M
 Leader to share the route in advance and
arrange a meeting point should individuals
become separated.
 All participants should have a contact number
to call Leaders in case of Emergency
10 Whilst on activity: Injury to self, All  Ensure participants fully briefed on behaviour
Inappropriate behaviour other party expectations
members or  Emergency procedures – what to do if there is L
passers by an incident or they become lost or separated
from group
Fire Death, smoke All on site  Fire procedures of the venue will be clearly
inhalation, communicated to the participants. Fire
12 burns or detection and alarm systems in place.
related fire Smoking is strictly prohibited on all trips.
injury. Crush L
injuries
caused by
panic

On site injuries Slips, trips or All on site Only walking and no running.
falls due to
venue dangers
13 or skating Alert participants of specific site hazards. M

Confrontation with members Inappropriate All group  Staff clear as to expected standards of
of the public behaviour by members, behaviour of group
members of including  Parents to inform trip leader if they plan to
the public leaders leave the group for any reason
14 towards M
volunteers/
staff

15 On site: Participants lost or Young people, Attendees  Ensure supervising staff are competent,
separated from group volunteer, or understand their roles and are aware of risk
students lost assessments
or separated  One member of staff or volunteer is
from group responsible for each half of the group
 All participants should notify the group leader
if they wish to separate from the group.
 Tutor to discuss itinerary will full group on M
entrance and ensure all participants know
destination address, establish meeting point
in eventuality of loss
 Leaders to conduct regular head counts,
particularly at arrival and departure points,
and when separating and reforming groups
 Ensure all participants have contact details of
leader
16 Working with volunteers/ Inappropriate Distress  All sessions will be supervised by a member L
external staff behaviour by caused to of the Nova team.
volunteers/ext young people  All staff undertaking regulated activity will hold
ernal staff through an enhanced DBS.
towards young inappropriate  Delivery team will meet in advance of the
people conversation activity.
or behaviour  Organisational Safeguarding policies will be
during group read, understood and followed in the event of
sessions any safeguarding incidents.
 Nova participants will report any inappropriate
behaviour to Nova staff and this should be
 recorded on CPOMS
 Ground rules established and reinforced in
initial briefing to participants on the day.
17 Working with young people Inappropriate Distress  Nova staff will be supervising the space for the
behaviour by caused to full duration of the sessions and groups will be
young people participants supervised at all times.
towards staff or staff  Participants will understand that inappropriate
or each other through behaviour during an external activity may
L
inappropriate result in a behaviour strike on their Nova
conversation record – which may lead to them missing out
or behaviour other opportunities.
during  Ground rules established and reinforced in
sessions initial briefing to participants.

18 Other medical emergency Medical All  All personal medical information concerning
emergency as participants allergies, special dietary requirements and
a result of pre- other additional support needs is reviewed in
existing advance. Staff will be made aware and alerted
condition to participants who may experience a medical L
emergency. All participants who may require
emergency medication must ensure it is
available to staff in the event of emergency.

19 Theft Theft of All  Nova to brief volunteers/ staff/ participants to

personal be encouraged to keep belongings on them or
possessions within sight at all times
left by  Volunteers/ staff advised not to bring any L
volunteers or valuable items with them unless necessary
staff in public
space

The risk assessment will be delivered to staff & volunteers during the Health and Safety briefing just prior to the start of the event
(10am) and later (11am) for later joiners.
Signature of Tutor as Responsible Officer: Frances Garnett ________________________ (Date: )

Signature of Supervisor: ________________________ (Date: )

Definitions of Risk
Severity
Low - Causing minor injuries (e.g. cuts, scratches, sprains, bruises, lacerations). No lost time other than first aid treatment. Minor
loss/damage (e.g. superficial damage to interior decorations).
Medium - Causing temporary disability (e.g. fractures). Loss/damage causes short term disruption (e.g. damage to a vehicle or
large broken window)
High - Causing permanent disability (e.g. loss of sight, limb or hearing) or causing death to one or more people. Loss/damage
causes longer term disruption (e.g. vehicle write off, fire to a store or flood) or serious business disruption. e.g. fire, explosion or
structural damage)

Likelihood
Low - The situation is well managed and all reasonable precautions have been taken. However occasional lapses could occur.
This also applies to situations where people are required to behave safely in order to protect themselves, but are well trained. Or
the loss, accident or illness would only occur under freak conditions.
Medium - Insufficient or substandard controls in place. Loss is unlikely during normal operation; however, it may occur in
emergencies or non-routine conditions. (e.g. unpracticed staff needing refresher training).
High - Serious failures or absence in management controls. The effects of human behaviour or other factors could cause an
accident, but it is unlikely without an additional factor. (e.g. poorly trained person, ladder not secured, oil spilled on floor in
walkway).

The Risk Rating is determined by a combination of the likelihood of the accident / event occurring and its severity as follows:
Likelihood

Low Med High

Low Low Low Med

Severity Med Low Med High

High Med High High