INV User Guide

DESCON Chemicals Business Area
Inventory Training Handout
Training Material
Inventory
March 2008
KPMG TH & Co
CHAPTER– 1 RECEIVING ...................................................................... 2

1.1 Receiving Overview ..................................................................................................................................................3
1.2 Entering Receipts ......................................................................................................................................................4
1.3 Inspection.....................................................................................................................................................................8
1.4 Return.........................................................................................................................................................................13
CHAPTER– 2 INVENTORY ISSUANCE AND MOVEMENT ............... 19

2.1 Move Orders .............................................................................................................................................................20
2.2 Move Order Requisition for Sub-Inventory Transfer .................................................................................21
2.3 Move Order Requisition – Issue for Consumption ........................................................................................26
2.4 Move Order Requisition – Issuance to Laboratory .......................................................................................29
2.5 Move Order Requisition – Issue to Shop Floor ...............................................................................................32
2.6 Move Order Requisition – Return from Shop Floor .....................................................................................34
2.7 Mass Move Order....................................................................................................................................................37
2.8 Approve / Reject a Move Order Requisition ..................................................................................................41
2.9 Allocate/Transfer Move Order Lines.................................................................................................................46
CHAPTER– 3 INTER ORGANIZATION T RANSFER........................... 53

3.1 Transfer Between Inventory Organizations ....................................................................................................54
CHAPTER– 4 LOAN/BORROW TRANSACTIONS ............................. 56

4.1 Miscellaneous Transactions ..................................................................................................................................56
KPMG TH & Co. Page 1

Chapter– 1 Receiving

1.1 Receiving Overview

This Chapter discusses the receiving a shipment, inspecting it and either enter it into the
inventory or return it back.
Ø Receiving a Shipment is referred as Receipt in Oracle Applications. It will only add
inventory if there are no inspections involved in the business process.
Ø Enter a Shipment into the inventory is referred as Receiving in Oracle Applications.
This is preceded by the Inspection. After receiving transaction inventory is updated
automatically.
Ø Return it back is referred as Returns in Oracle Applications. This is preceded by the
Inspection and does not affect inventory quantities.

1.2 Entering Receipts
Receipts Shows the entrance of a shipment in your premises. Receipts will be entered by any
authorized user against the Purchase orders or internal shipments.
User Procedures
In order to enter receipts perform the following steps:

Ø Logon to Oracle Applications
Ø Select your relevant Inventory responsibility
Ø Navigate to Receipts screen
Ø Find the Expected Receipts
Ø Enter Receipt Header Details
Ø Enter Receipt Details

Navigate to Receipts Window
To find the Expected Receipts proceed to the following navigation path :
[N] Transaction>Receiving>Receipt
Find the Expected Receipts
In order to find expected receipts, a number of fields are available, but in general following
fields as described below may be sufficient:
Ø Select SOURCE TYPE ”Supplier” in case of receipt is expected from supplier
Ø Purchase Order Number
Ø Requisition Number
Ø Shipment Number
Ø Supplier Name and it s Site

Enter Receipt Header Details
In order to enter receipt header details proceed as described below:

Ø Header-Click on the HEADER button at the bottom of the screen
Ø Receipt Date-Enter the date on which the material is received against a PO
Ø SHIPMENT DATE -Enter Shipment Date
Ø SHIPMENT NUMBER- Enter Shipment Number
Ø RECEIVED BY -Enter name of the person who has received the goods.
Ø FREIGHT CARRIERS-Enter any Freight Carrier CARRIERS.
Ø Enter AIRWAY BILL, PACKING SLIP NUMBER, BILL OF LADING and CONTAINER
NUMBER.
Ø COMMENTS-Enter COMMENTS, if any.
Ø Save the Work.

Enter Receipt Details
In order to enter receipt details proceed as described below:

Ø Click on Windows à Receipts.
Ø Enter / Review receipt QUANTITY.
Ø Review other receipt information.
Ø Save the work.

1.3 Inspection
Inspections depict the quality check to decide whether to Accept or Reject the items against
the receipt.

User Procedures
Navigate to Receiving screen

In order to navigate to receiving screen proceed to the following navigation path and click on
OPEN button at the lower right side of your screen. Navigation path is as follows:
[N]Transaction>Receiving>Receiving Transaction

Find the Expected Receiving

In order to find expected receiving, a number of fields are available, but in general following
fields as described below may be sufficient:
Ø Select SOURCE TYPE as ”Supplier” in case of receiving is expected from supplier
Ø Receipt Number
Ø Shipment Number
Ø Supplier Name and its Site
Ø Receipt Number
Ø Click on the find button to find the receipt which you want to inspect.

Ø Select the line and click on the inspect button.
Ø Click on OK[B] to complete the inspection.

Ø In this window you can accept the whole quantity or partial quantity or
can reject the whole transaction.

Enter the Locator Combination

1.4 Return
Returns depict the returning the shipment to the supplier or from where the shipment has
been sent.
Navigate to Returns screen

In order to navigate to returns screen proceed to the following navigation path and click on
OPEN button at the lower right side of your screen. Navigation path is
[N]Transaction>Receiving>Return

Find the Expected Returns

In order to find expected returns, a number of fields are available, but in general following
fields as described below may be sufficient :
Ø Select SOURCE TYPE as ”Supplier” in case of receiving is expected from supplier
Ø Receipt Number
Ø Shipment Number
Ø Supplier Name and its Site
Ø Receipt Number
The following window appears:

Enter Return Details

In order to enter receiving details proceed as described below:
Ø Select the relevant return transaction.
Ø Enter QUANTITY that you are returning.
Ø Enter RETURN TO that depicts supplier or sending organization.
Ø Review other returns information.
Ø Save the Work.

Receiving Transaction Summary

Move Order Transaction Summary shows the detailed Transaction made for each Move
Order
Navigate to the Move Order Transaction Summary window by using the following
Navigation Path
Transaction >Receiving> Receiving Transaction Summary

Find the receipt Transaction by mentioning either of Receipt# or Purchase Order #

Click the Find Button

Following Window will be appeared
Click the Transaction[B] Button
This Window show the Receipt, Rejection, return & Acceptance Details against each
Receiving Transaction

Chapter– 2 Inventory Issuance

and Movement

2.1 Move Orders
This Chapter discusses the requirements to submit, approve and transact a move order
transactions. It includes the following Processes:
Ø Move Order for Sub-Inventory transfer

Ø Mover Order for Issue to Consumption
Ø Move Order for Lab Issue
Ø Create, edit, and review move order requisition information online.

Ø Cancel, close move orders or move order lines.
Ø Allocating and transacting move orders.
Ø Mass Move Order

2.2 Move Order Requisition for Sub-Inventory Transfer
Navigate to Move Order screen
In order to navigate to move order screen proceed to the following navigation path and click
on OPEN button at the lower right side of your screen. Navigation path is :
[N]Move Orders>Move Orders

Select the Organization
Enter Move Order details
In order to enter Move Order Requisition proceed as described below:
Ø Enter a move order number. To have the system automatically generate a number,
tab to the Description field.
Ø Optionally, enter a description.
Ø The Status field displays Incomplete until the move order is approved.
Ø Enter the Transaction type as “Material Transfer”.
Ø Enter Source Sub- inventory of your organization from list of Values LOV.
Ø Enter the Destination Sub-Inventory from the list of Values(LOV)
Ø Enter Destination Account as your organization expense account
Ø Enter Date Required: The date the items are required to be issued.
Ø In the Item tabbed region, enter or update the following information:
Ø Enter the item number for which you want to perform a move order/inventory
issuance.
Ø Enter the Quantity required.
Ø Save your work.

You can check the On-Hand Quantity by Clicking the On Hand [B]

Submit a move order for approval

In order to submit move order requisitions for approval proceed as described below:
Ø Click on the APPROVE[B] button.
Ø Move Order now will be submitted for approval.
Ø Status window will change to “Pending Approval”
To view on-hand quantities

In order to view on-hand quantities for an item proceed as described below:

Optionally, choose On Hand to view on-hand quantities for items. The on-hand quantities
may help you suggest an appropriate source sub- inventory. The navigation path is
[N]On-hand availability>On-hand Quantity
Ø Enter your sub inventory and click on find button.
Ø Select the item and click on Availability[B] button to view the availability of that item
for the required transaction.

Following Window will be appeared:
2.3 Move Order Requisition – Issue for Consumption
In order to enter Move Order Requisition as Issue for Consumption proceed as described
below:
Enter the Following Navigation path
[N]Move Order>Move Order

Ø Enter the Transaction type as “Issue for Consumption”.
Ø Enter the Ship To Location
Ø Enter Destinatio n Account as your organization expense account
issuance.
Ø Click on the Descriptive Button [ ]
Ø Enter Cost Center Details by giving department, sub-department, cost-center, sub-
cost-center information.
Ø Click “OK”
Ø Save your work.

You can also Check the On Hand Quantity & Availability by clicking On-Hand [B]
To Submit the Move Order for approval Click Approve[B]

2.4 Move Order Requisition – Issuance to Laboratory

In order to enter Move Order Requisition for issue to lab for Consumption proceed as
described below:

Ø Enter the Transaction type as “Consumption for Test”.
issuance.
Ø Click on the Descriptive Button [ ]
Ø Click “OK”
Ø Save your work.
Check the On Hand Quantity by On Hand [B]

If the Stock is available, click Approve[B] to submit the Mover Order for Approval

2.5 Move Order Requisition – Issue to Shop Floor

In order to enter Move Order Requisition for issuing material to the Shop Floor proceed as
described below:

Ø Enter the Transaction type as “Issue to Shop Floor”.
Ø Enter Destination Sub- inventory of your organization from list of Values LOV.
issuance.
Ø Check the On Hand Quantity of the material
Ø If Material is available Then Approve the Move Order by clicking Approve[B].
Following Windows will be Appeared
To check the on hand quantity click ON Hand[B]

To Submit the Move Order for Approval click Approve[B]
2.6 Move Order Requisition – Return from Shop Floor

In order to enter Move Order Requisition for Material Return from Shop floor proceed as
described below:
Ø Enter the Transaction type as “Return from Shop Floor”.
Ø Enter Destination Sub- inventory of your organization from list of Values LOV.
Ø Enter the item number for which you want to perform a mo ve order/inventory
issuance.


Ø Check the On Hand Quantity of the material
Ø If Material is available Then Approve the Move Order by clicking Approve[B].
Following Windows will be Appeared
To check the quantity on hand click ON Hand [B]

To Submit the Move Order for Approval Click Approve[B]
2.7 Mass Move Order

Move Order can also be Generated by ‘Mass Move’
To describe your mass move, enter a description, determining the source and target
organizations for the mass move, and specifying the date on which the mass move will take
effect.
Following Navigation Path will be followed for this Purpose

[N]On-Hand Availability>On-Hand Quantity

Ø Enter the Sub-Inventory & click the Find[B]

Ø Following Window will be appeared

Ø Tools[M]>Mass move
Ø Enter the Sub- inventory & Account Information
Ø Press ‘OK[B]’
Ø System will Automatically assign the Move Order#

Ø Click OK[B]

Ø Enter the Source Sub-Inventory & the Quantity to be Transferred & other necessary
Information
Ø Save Your Work

2.8 Approve / Reject a Move Order Requisition
Navigate to Notifications Screen

In order to navigate to Notifications screen proceed to the following navigation path and
click on OPEN button at the lower right side of your screen. Navigation path is
[N] Notification Summary
Take Approval Action

In order to take action on the move order requisitions proceed as described below:
Ø Select the appropriate move order requisition line you want to take action on.
Ø Review summarized move order requisition information on the screen.
Ø Click on References: MOVE ORDER DETAIL FORM link to review all move order
requisition information.
Ø Select your relevant ACTION “Approve” or “Reject
Cancel/Close Move Order
To Cancel a Move Order Following procedure is to be adopted
Ø Navigate to the Move Orders window

Ø Find the move order to cancel.
Ø Select Cancel Order from the tools menu.
Enter Search Criteria
In order to search a particular move order requisition number of fields are available, in
general following data may be required:
Ø Move Order Number
Ø Status
Ø Source Sub-Inventory

Choose Control Action

Ø In order to specify control action data Navigate to Tools menu and proceed as
follows:
Ø To cancel a move order Select Cancel Order from the tools menu.
Ø To close a move order Select close Order from the tools menu.
Ø To cancel a move order requisition line: Select the move order line to cancel.
Select Cancel Line from the tools menu.
Ø To close a move order requisition line: Select the move order line to close. Select
Close Line from the tools menu.
Ø Save your work.
Note: You can close move order headers in all status except for incomplete, and if the header
status in pending approval, not approved, partially approved.
Note: You can close move order lines only if they reside in one of the following statuses:
– Approved – Pre–Approved – Not Approved
– Cancelled – Cancelled by Source
Note: You can close a move order line independently of a move order header.
Enter the Move Order Number & click the Open[B]

Following window will be appeared
Enter Tools[M] & press Cancel Order

Move Order Status will be changed as ‘Cancelled,

Save Your Work

2.9 Allocate/Transfer Move Order Lines

Navigate to transact move order screen
In order to navigate to move order transaction screen proceed to the following navigation
path and click on OPEN button at the lower right side of your screen. Navigation path is
[N] Move Order>Transact Move Orders
Enter Search Criteria

In order to search a particular move order requisition number of fields are available, in
general following data may be required:
Ø Move Order Number
Ø Description
Ø Created by
Ø Click the Find[B]

To allocate move order lines

In order to allocate move order lines proceed as follows:
Ø Select the move order lines you want to allocate
Ø Choose Allocate[B]. This populates detailed suggestions into move order line
allocations with specific source locations.

Ø Save Your work.
To view or update move order line allocations:

In order to view or update move order line allocations proceed as follows:
Ø In the Transact Move Orders window, choose the Select box for the move order lines
you want to view or update.
Ø Choose View/Update Details. A window opens displaying move order line details.
You can view and update the following:
Ø UOM: The unit of measure.
Ø Quantity: The quantity you want to transact.
Ø Reason: The transaction reason.

Ø Reference: Reference information about the move order line.

Ø Choose Update to save information in the above fields (this will not transact the
lines).
To cancel allocation
In order to cancel move order line allocations proceed as follows:
[N] Move Order>Transact Move Order


Ø Find the Move Order you want to cancel the Allocations.
Ø Select the Move Order Line

Ø Select Cancel Allocations from the Tools menu.

Ø Save Your Work

To Transact Move Orders

In order to transact move order line proceed as follows:
Ø Find the Move Order you want to transact
Ø Choose the Select box for the move order lines you want to transact.
Ø Choose Transact[B]
This will complete the transaction and will update the inventory accordingly.

Chapter– 3 Inter Organization Transfer

3.1 Transfer Between Inventory Organizations

You can transfer material from your current organization to another organization, or from
your current organization to in-transit inventory.
Adopt the following Navigation Path
[N] Transaction>Inter-Organization Transfer

Ø Enter the date of entry for the transaction.

Ø Enter an organization to which to transfer the material.
Ø Enter a transaction type
Ø Enter any optional Shipment information
Ø To enter the items to transfer Choose Transaction Lines[B] from the Inter-
organization Transfer window.
Ø Enter an inventory item to transfer
Ø Enter a sub- inventory from which to transfer the material
Ø Optionally, enter the sub- inventory to which to transfer the material.
Ø Enter from and to locators.
Ø Enter a lot number for the item
Ø Enter a unit of measure
Ø Enter the quantity of the item to transfer
Ø Optionally enter a reason code for the transaction
Ø Save Your Work

Chapter– 4 Loan/Borrow Transactions
4.1 Miscellaneous Transactions

With a miscellaneous transaction you can issue material to or receive material from general
ledger accounts in your current organization. This allows you to issue material to groups that
are not inventory, receiving, or work in process such as a research and development group or
an accounting department.

For this purpose following navigation path should be followed:
[N] Transactions>Miscellaneous Transaction
Enter the Transaction Date & Transaction Type

Press Transaction Lines[B]

Enter the Item , Sub inventory, UOM, Quantity & other required information
Save the Transaction

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DESCON Chemicals Business Area

Inventory Training Handout

DESCON Chemicals Business Area

CHAPTER– 1 RECEIVING ...................................................................... 2

1.2 Entering Receipts ......................................................................................................................................................4

CHAPTER– 2 INVENTORY ISSUANCE AND MOVEMENT ............... 19

2.2 Move Order Requisition for Sub-Inventory Transfer .................................................................................21

2.3 Move Order Requisition – Issue for Consumption ........................................................................................26

2.4 Move Order Requisition – Issuance to Laboratory .......................................................................................29

2.5 Move Order Requisition – Issue to Shop Floor ...............................................................................................32

2.6 Move Order Requisition – Return from Shop Floor .....................................................................................34

2.7 Mass Move Order....................................................................................................................................................37

2.8 Approve / Reject a Move Order Requisition ..................................................................................................41

2.9 Allocate/Transfer Move Order Lines.................................................................................................................46

CHAPTER– 3 INTER ORGANIZATION T RANSFER........................... 53

CHAPTER– 4 LOAN/BORROW TRANSACTIONS ............................. 56

KPMG TH & Co. Page 1

KPMG TH & Co. Page 2

1.1 Receiving Overview

KPMG TH & Co. Page 3

1.2 Entering Receipts

In order to enter receipts perform the following steps:

KPMG TH & Co. Page 4

Navigate to Receipts Window

To find the Expected Receipts proceed to the following navigation path :

Find the Expected Receipts

KPMG TH & Co. Page 5

Enter Receipt Header Details

In order to enter receipt header details proceed as described below:

KPMG TH & Co. Page 6

Enter Receipt Details

In order to enter receipt details proceed as described below:

KPMG TH & Co. Page 7

KPMG TH & Co. Page 8

Navigate to Receiving screen

KPMG TH & Co. Page 9

Find the Expected Receiving

KPMG TH & Co. Page 10

Ø Select the line and click on the inspect button.

Ø Click on OK[B] to complete the inspection.

KPMG TH & Co. Page 11

Enter the Locator Combination

KPMG TH & Co. Page 12

Navigate to Returns screen

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Find the Expected Returns

The following window appears:

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Enter Return Details

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Receiving Transaction Summary

Transaction >Receiving> Receiving Transaction Summary

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Find the receipt Transaction by mentioning either of Receipt# or Purchase Order #

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Following Window will be appeared

Click the Transaction[B] Button

Following Window will be appeared

KPMG TH & Co. Page 18

Chapter– 2 Inventory Issuance

KPMG TH & Co. Page 19

2.1 Move Orders

Ø Move Order for Sub-Inventory transfer