SUPPLIER ASSESSMENT REPORT

Type of assessment : Supplier Self-Assessment / Initial / Re-assessment Date of Visit :

Supplier Name: BONY POLYMERS (P) LTD. Supplier code:

Address: PLOT NO.132,SEC-24 ,FARIDABAD Auditors : ROHIT

Product (S): Auditee :

SUPPLIER
SUPPLIER SELF AUDIT ON SITE AUDIT
SURVEY ITEMS ITEMS TO BE CHECKED SELF AUDIT ON SITE AUDIT OBSERVATION COUNTERMEASURE TARGET DATE RESPONSIBILITY STATUS
OBSERVATION SCORE (0-3)
SCORE (0-3)

1-0

Do the Supplier implements / maintains the QMS

Yes maintains QMS as per
1-1 in accordance with ISO 9001,IATF 16949 or any 3
IATF 16949 .
other standard as applicable.
General Ref.
If the supplier is not certified to any standard, is
there a plan for certification available ? (Verify the
1-2 3 Certified bt tuv sud
adherence to plan during successive
assessments.)

Is the Quality Policy, Quality Objectives defined, Yes implimented and display
1-3 3
being implemented. on shoop floor.
Quality Manual
Is the Quality Manual & relevant Quality
1-4 Procedures, forms & other documents made & 3 Yes
implemented.

Has the supplier identified.

Document control /
1-5
Control of records
A) Document approval authority.
B) Document approval records.
C) Identification, storage disposal of obsolete
documents. 3 Yes defined in procedure .
D) System to ensure non-availability of obsolete /
Invalid documents all points of use.
E) System of record retention and disposal of
records.

Has the supplier defined a system to

a) Notify / distribute customer engineering
Engineering
1-6 standards changes. 3 yes defined inEG-03
Specifications
B) Process and records for the implementation of
the change.

2-0

Is the supplier management committed towards.

A) Ensuring the availability of resources including
human resources.
Management commitment 2-1 3 Yes available.
MANAGEMENT RESPONSIBILITY

B) Conducting timely Management Review.

C) Alignment of business plan with customer
objectives and stated Quality policy.

Do the suppliers management maintain the

QMS Planning 2-2 integrity of the management system when 3 Yes
changes to the QMS is planned.

Authority & Has the supplier management defined Authority

Responsibility/Quality 2-3 & Responsibility for Quality in case any Non- 3 Yes defined
Resp. conformance occur in all shifts.

Has the supplier identified

Management
2-4 1) MR (Management Representative) 3 Yes defined
Representative
2) CR (Customer Representative)
 SUPPLIER
SUPPLIER SELF AUDIT ON SITE AUDIT
SURVEY ITEMS ITEMS TO BE CHECKED SELF AUDIT ON SITE AUDIT OBSERVATION COUNTERMEASURE TARGET DATE RESPONSIBILITY STATUS
OBSERVATION SCORE (0-3)
SCORE (0-3)

3-0

Do the supplier trains all the personnel

performing work affecting quality.
A) There training schedule, Training records are
available.
B) Qualification criteria defined.
RESOURCE MANAGEMENT

C) Records of training effectiveness.

D) Are trained for customer specific requirement i.
e. (Pass Through Characteristic i. e. PTC) and
any other requirement.
Human Resources / E) Training provided on the Job including to Yes available all records with
3-1 3
Training contract personnel. plan and defined in HR-02
F) Consequences to the
customer of non - conformity to quality
requirements (I. e. PTC)
G) Are the employee sufficiently empowered &
motivated ?
H) Contingency plan for man power.
I) Provide adequate work environment.
J) Maint 5'S.
K) Use of PPE (Personal Protective Equipments.)

4-0

Is the supplier capable to effectively

Customer Communication 4-1 communicate to customer in case of any 3 Yes
deviations occur in planned arrangements.

Is the supplier capable

A) To design and develop the product
Design Development 4-2 B) Use CFT approach N/A
C) An approach to develop the product equivalent
to APQP.

Do the supplier prepares as required.

A) Process specification (Control plan) &
drawings.
Mfg B) PFD Yes available all updated
4-3 3
output C) PFMEA documents.
D) Work Instruction
PRODUCT REALIZATION

E) Mistake proofing projects.

F) Product / Process verification plans.

Has the supplier identified a system

A) To submit PPAP as per latest AIAG standard
or as per check sheet given by customer. Yes available all records and
PPAP 4-4 3
B) To inform the changes & get approval from defined in EG-03.
customer before changing the process /
product/method on PPAP approved parts.

Do the supplier have system for

1. Incoming inspection of purchase products
including customer supplied product
2. Selection system & approved sub supplier Yes available all records
records. incoming inspection report as
3. Performance Rating method & information to per standard. Audit report as
Purchasing 4-5 sub supplier. 3 per plan.supplier rating
4. Sub - supplier audit results selection system of supplier
5. Compliance to governmental /regulatory also available as per procedure
requirements. all records available.
6. Development of sub supplier.
7. Sufficient purchasing information I. e. P. O.
Commercial Contract.

Do the supplier implements a system.

A) for existence of preventive maintenance.
B) taking corrective - Preventive action in case of Yes available as per plan
Preventive & Predicative any failure (i. e. contingency plan) C) An 3
4-6 contingency plan display on
maintenance effective break down maintenance system. shoop floor.

SURVEY ITEMS
Product realization
Product & service 4-7
provision.
Confidentiality 4-8
Customer related process 4-9
Customer related Sp.
4-10
Characteristics
Contract Review 4-11
PRODUCT REALIZATION
Tooling Management 4-12
Production scheduling 4-13
Validation of Production 4-14
Identification &
4-15
Traceability
Preservation of product /
4-16
Storage & inventory
SUPPLIER
SUPPLIER SELF AUDIT ON SITE AUDIT
ITEMS TO BE CHECKED SELF AUDIT ON SITE AUDIT OBSERVATION COUNTERMEASURE TARGET DATE RESPONSIBILITY STATUS
OBSERVATION SCORE (0-3)
SCORE (0-3)
Has the supplier identified & planned the
processes required to produce products.
A) Availability of job instruction / Control plans / Yes available ab work
SOP / Drawing at shop floor. instruction on all areas cobtrol
B) Adherence to documents. 3 plan drawing also available and
C) Monitoring and control of suitable process other documents alao available
parameters and product charactristics. .
D) FOP approval.
E) Acceptance criteria.
Has the supplier identified process to protect the
3 yes
confidently of customer information.
Is the supplier determines
A) Method to monitor 100% on time delivery.
3 Yes records available.
B) Corrective - preventive action in case delay in
achieving the compliance (I.e. 8D report)
Has the supplier identified significant
characteristic I. e. (Pass Through Characteristic
3 Yes defined
I.e. PTC) in its documentation (I. e. Control Plan,
PFMEA etc.)
Do the supplier reviews the requirement related
3 yes
to product i.e. contract review with the customer.
Has the supplier identified a system for
A) Tool & gauge design, manufacturing &
verification activities.
B) Maintenance & repair facilities including 3 Yes records available.
providing trained personnel.
C) Tooling identification clearly defining their
status.
Is there a system for production scheduling to
3 yes
meet customer requirements.
Has the supplier defined
A) A system to validate process where its output
cannot be measured.
Validation records available as
B) Processes are capable to meet planned 3
per plan
results
C) Frequency of validation
D) Records of validation.
Has the supplier defined a method
A) Suitable product identification throughout the
facility I. e.tracebility from raw material to identification tag used for
3
delivered product. traceabilities
B) Method of traceability where required by
customer.
Is there a system for
1) Preservation of product.
2) Storage of incoming, WIP, finished product.
3 Records avaailable.
3) Providing adequate handling means
4) Inventory management
5) Evidence of FIFO.

SURVEY ITEMS
4 M Change management
PRODUCT REALIZATION
Control of MMD
Measurement, analysis
improvement
Monitoring measurement
of manufacturing process
MEASUREMENT ANALYSIS & IMPROVEMENT
Identification of statistical
tool
Customer satisfaction
IQA
SUPPLIER
SUPPLIER SELF AUDIT ON SITE AUDIT
ITEMS TO BE CHECKED SELF AUDIT ON SITE AUDIT OBSERVATION COUNTERMEASURE TARGET DATE RESPONSIBILITY STATUS
OBSERVATION SCORE (0-3)
SCORE (0-3)
Has supplier monitoring 4 M changes ?
A) List of planned unplanned change available.
B) What actions will be taken if 4M change yes records available of 4M
4-17 3
occurs. change.
C) Part validation record.
D) Monthly 4 M change from supplier.
Has the supplier made
A) List of equipment
B) Defined method for calibration
C) Calibration schedule
D) Records of calibration Report available as per plan
4-18 E) Traceability of calibration 3 calibration done by external
F) Calibration status NABL approved lab.
G) MSA plan & implementation records
H) Lab scope for internal calibration
(I) Uses the calibration / testing / Inspection from
the NABL approved Lab for external calibration.
5-0
Has the supplier planned to demonstrate
5-1 3 Yes available as per plan .
Conformity of the Product I. e. Product audit.
Do the supplier conducts the Manufacturing
process audit.
A) Review of production line to process flow
diagram and control plan.
B) Process capability results. Process and product audit
5-2 3
C) Review of control charts. report available as per plan.
D) Process study reports.
E) Plan & Executed actions from process study.
F) Records of process change.
G) Corrective action (i. e. 8D) report.
Has the supplier
A) Defined the requirement of appropriate
Spc records available as per
5-3 statistical tools in control plan. 3
plan.
B) Understand & implement basic SPC tools,
stability process capability etc. in the process.
Do the supplier monitors the customer
satisfaction in terms of delivery schedule, quality
5-4 3 Yes
issues, customer line stoppages, incident of
premium freight paid etc.
Do the supplier maintains & implement
1) IQA schedule (Audit scope, criteria, frequency,
methods)
Audit records available as per
B) Records of performed audits.
5-5 3 plan qualified auditor list
C) Implementation of NC reports including follow
availble .
up audit records.
D) List of Qualified auditors.
E) Appropriate prioritization.
MEASUREMENT AN

SUPPLIER
SUPPLIER SELF AUDIT ON SITE AUDIT
SURVEY ITEMS ITEMS TO BE CHECKED SELF AUDIT ON SITE AUDIT OBSERVATION COUNTERMEASURE TARGET DATE RESPONSIBILITY STATUS
OBSERVATION SCORE (0-3)
SCORE (0-3)

Is the supplier audit at appropriate stage, of

Product audit, Monitoring
5-6 production and delivery to verify conformance to 3 yes
measurement of product
all specified requirements at defined frequency.

Layout inspection and Do the supplier perform layout inspection &

5-7 3 Yes available.
functional testing functional testing.

Has the supplier a defined method

A) To identify NC-product (Rework also)
Control of Non - Yes procedure available. QA-
5-8 B) Segregation from conformed material. 3
confirming product 01
C) Evaluation & Disposal
D) Information to customer.
A) Do you define clearly what is abnormal 3 Yes available and display on
situation and make operators know the definition? shop floor.
B) Do you
Handling abnormality in have criteria to estimate the scope of suspected
5-9
quality lot for abnormal situation? When abnormal
situation occurs, do you trace suspected lot
based upon the criteria?

Observe on site the Continuous improvement 3 Yes available.

objectives as defined Example :- A)
Process Efficiency Customer Complaints handling
measurables: targets and 5-10 B) In House PPM Trends
results C) Supply improvement
D) Other Requirement
MSA

Do the supplier determine collect & analyze

appropriate data to demonstrate the suitability
and effectiveness of defined system i. e. COPQ,
product inspection results, process capability
Analysis of data 5-11 data, Internal audit, CAPA & use the data for 3 All records available.
A) customer complaints resolution
B) Prioritization of action.
C) Continual improvement.
D) Manufacturing process improvement.

The supplier take action to eliminate the cause of

NC in order to prevent re occurrence (i. e. 8D
format)
A) Problem solving method used (why-why, 8D,
Corrective -Preventive 7step) All records availablre and poke
5-12 3
action B) Error proofing / Poka-yoke plan / yoke list also available.
implementation record.
C) Corrective action impact on similar process.
D) Preventive action
E) Reject product test / analysis records (8D)

6-0
Has supplier a defined system for following
A) Training of 5S and Safety to all
emplyoees
B) Proper identfication of required items
C) Signboard and location identification.
5S and Safety 6-1 3 Yes defined
D) Signboard and location
identification.
SUPPLIER CODE OF CONDUCT

E) Internal 5S and Safety audit with checksheet

F) Recognition and reward policy for 5S
champions
 5S,SAFETY & SUPPLIER CODE OF CONDUCT
SUPPLIER
SUPPLIER SELF AUDIT ON SITE AUDIT
SURVEY ITEMS ITEMS TO BE CHECKED SELF AUDIT ON SITE AUDIT OBSERVATION COUNTERMEASURE TARGET DATE RESPONSIBILITY STATUS
OBSERVATION SCORE (0-3)
SCORE (0-3)

Has supplier a defined system for following

A) Does supplier have policy to ensure
that There is no child labour?
B) Do all workers have free safe access to toilets
which are in good condition and have running
water with soap?
C) Are Fire Extinguisher provided & is easily
accessible. D) Are
the emergency evacuation routes clearly
Supplier Code of Conduct 6-2 identified and free from obstacles? 3 Yes all records available.
E) Are there first aid kits containing products
suited to the risks? (At least 1 per 150
employees)
F) Is PPE distributed and replaced free of charge
to the personnel needing it? G) Is the
working hours policy displayed or known by the
workers? (Break time, factory operating hours,
days off, OT policy etc…) H) Do all
workers have access to free drinking water?

Has the supplier defined system for following.

A0 Are different type of wastes identified on shop
floor and standard procedure masde.
2) Is segeration done at source for different type
of waste.
Enviroment compliance 6-3 3) Storage and disposal being done as per 3 Yes available.
consent and periodic confirmation at disposal
stage.
4) Is a system in place to document/Register and
fulfill customer specific enviroment related
requirement.

7-0 Yescords available.

Has supplier following initial supply control during

ECN/PCN as per SLSPL supplier quality manual
Initial control

requirements ?
A) Initial production control period
Initial flow control 7-1 3 Yes available.
B) Stricker inspection during initial supply.
C) IFC announcement, Trend monitoring, Exit if
target achieved.
D) Analysis issue reported during IFC period.

8-0

Requirement of CQI Audit

A) Is CQI required for product
CQI

CQI Requirement 8-1 3 N/A

B) If yes, is audit check sheet available
C) What is the Audit status

9-0

Countermeasure Are all countemeasures implemented and

9-1 3 yes
verificetion effective submitted by supplier ?
NC

Are all countemeasures implemented and

Previous Audit NC
9-2 effective submitted by supplier against audit 3 yes
verification
NC's.

Rating is to be done on a scale of 0 to 3

0 System does not exist Score (Clause 1) 0%

1 Does not meet the requirement.
2 Marginally meets the requirement, needs improvement.
3 Fully compliant.
4 Minimum Score in Quality clause (Clause No.1) shall be 70% & score in each clause shall be Min 50% (Except Quality Clause) Overall Score
5 Over all rating shall be minimum 60%
(As a rule, when over all rating is less than 60 % and / or there is an itemized rating of 0 point, judgment is made as "Not Approved)

Overall remarks of the assessment team.

 SUPPLIER
SUPPLIER SELF AUDIT ON SITE AUDIT
SURVEY ITEMS ITEMS TO BE CHECKED SELF AUDIT ON SITE AUDIT OBSERVATION COUNTERMEASURE TARGET DATE RESPONSIBILITY STATUS
OBSERVATION SCORE (0-3)
SCORE (0-3)

Signature of Auditors
Remarks of Approval Authority

Signature of HOD- Material