Supplier Audit Checklist

(Critical-Purchases)
Name of supplier

Audit No

Date of visit

Scope of supply

Contact person

S.No TOPIC COVERED YES NO REMARKS/FINDINGS

A. QUALITY SYSTEM AND MANUAL
1. Is established a Quality System?

2. a. Is the Quality Manual is issued?

b. Does the Quality Manual adequately describe the Quality

System?

c. Is the Quality Manual available to appropriate personnel?

d. Is the Current Management structure/Organization Chart

available

3. Is the Quality System documentation kept current and available to

employees, customers, auditors or designee?

HE/DOC/79 Page 1 of 8
 Supplier Audit Checklist
(Critical-Purchases)
S.No TOPIC COVERED YES NO REMARKS/FINDINGS
4. Does the Quality Manual and/or other documentation include a
detailed description of:
a. The organization and relationship of the QC department the
rest of organization

b. An assignment of personnel and specific responsibilities

c. The revision control system for the quality system

documentation

d. Record keeping system

e. Training requirements and records

f. Control of nonconforming materials / parts

g. Receiving inspection procedures

h. Test and inspection equipment calibration program

i. Storage facilities and specifications

j. Part identification system

k. Environmental controls (as appropriate)

l. Inspection stamp control

m. Self-evaluation and Internal audit program

HE/DOC/79 Page 2 of 8
 Supplier Audit Checklist
(Critical-Purchases)
S.No TOPIC COVERED YES NO REMARKS/FINDINGS
B. MANAGEMENT RESPONSIBILITY YES NO REMARKS
1. Do you have a company Quality Policy?

2. Do procedures describe the authority of those responsible for

maintaining, and verifying work-affecting quality?

3. Are verifications such as inspection, test and monitoring of design

and audits of quality system independent of those responsible for
work being performed?

C. CONTRACT REVIEW YES NO REMARKS

1. Do procedures include contract review activities and are records of
this process maintained?

HE/DOC/79 Page 3 of 8
 Supplier Audit Checklist
(Critical-Purchases)
S.No TOPIC COVERED YES NO REMARKS/FINDINGS
D. RECORDS YES NO REMARKS
1. a. Does the record system require record retention period from the
date of service to the customer?

b. Does the system provide serial number or lot and batch

traceability?

c. Are records readily available and identifiable for each customer,

each purchase?

2. Do procedures include control of documents and data that relate to

the requirements of international standards, manufacturer etc.?

E. MEASURING AND TEST EQUIPMENT, TOOLS YES NO REMARKS

1. The system assures :

a. Adequate tools and test equipment?

b. Measuring and Test Equipment is calibrated in accordance to

the standards or by the recommendation of the manufacturer?

c. All the test equipment and tools are labeled and easy to identify
them?

d. Documentation of current calibration status?

F. RECEIVING INSPECTION YES NO REMARKS

HE/DOC/79 Page 4 of 8
 Supplier Audit Checklist
(Critical-Purchases)
S.No TOPIC COVERED YES NO REMARKS/FINDINGS
1. Does the inspection program includes:

a. A check for obvious physical damage

b. Verification of quantity, part numbers or noted substitution

match the purchase order

c. Verification that all appropriate documentation is at hand,

properly completed and signed

d. A procedure for reporting unapproved parts?

e. Inspection stamps controlled by a formal system?

f. an inspection program for standard parts

G. TRAINING AND AUTHORIZED PERSONNEL YES NO REMARKS

1. Are personnel who perform inspection, calibration, shipping and
receiving functions properly trained?

2. Are inspection/ testing/ calibration personnel properly authorized?

3. Does the system assure

a. A training program for personnel?

HE/DOC/79 Page 5 of 8
 Supplier Audit Checklist
(Critical-Purchases)
S.No TOPIC COVERED YES NO REMARKS/FINDINGS
b. An amended list of authorized personnel who perform
inspection?

c. The courses and classrooms (formal and on-the-job training)

documented and maintained?

d. A criteria for competence and qualification evaluation of

personnel?

H. FACILITIES YES NO REMARKS

1. Workshops are large enough, adequate, and available to
accommodate the components and materials in accordance with
manufacturer conditions?

a. Arranged to prevent contamination,

b. Segregated,

2. There is:
a. Separation of non-conforming from conforming materials and
components

b. Proper protection of equipments in process

c. Adequate space and appropriate racks, labeled, to prevent

damage or mishandling

HE/DOC/79 Page 6 of 8
 Supplier Audit Checklist
(Critical-Purchases)
S.No TOPIC COVERED YES NO REMARKS/FINDINGS
d. Storage and work areas secured from unauthorized access

e. Cleanliness and general housekeeping standards respected

f. Protection from weather elements

g. Adequate ventilation, lighting, temperature and humidity

control

Remarks , Observations & Comments

Attendance list

HE/DOC/79 Page 7 of 8
 Supplier Audit Checklist
(Critical-Purchases)
NAME DESIGNATION OPENING MEETING CLOSING MEETING

HE/DOC/79 Page 8 of 8