Clement Francis C.

Manticahon SPO 001 ACTIVITY MODULE 3 & 4

FA1-G12-CRIM-04

Sports Event Proposal: Barangay Volleyball Tournament

I. Introduction:
Overview of the proposed volleyball tournament.
Objective: Promote community engagement, health, and camaraderie through a friendly volleyball
tournament within the barangay.

II. Sports Activity:

Volleyball Tournament
Format:
1.Teams: Open to all interested barangay residents regardless of age, with teams formed by interested
participants. Minimum 6 and maximum of 10 players per team.
2.Categories: Men's and Women's
3.Tournament Structure: Round-robin followed by knockout rounds.
4.Prizes: Trophies, medals, or certificates for winners in each category.
Schedule: June 16,2080 – June 31,2080
Venue: Barangay Kauswagan Covered Court

III. Sports Committee:

1. Event Coordinator: Oversees the entire event, ensures smooth execution, and liaises with the
barangay officials.
2. Registration and Logistics Coordinator: Manages team registrations, organizes player lists, and
coordinates logistics such as venue setup and equipment.
3. Referee Coordinator: Recruits qualified referees, schedules matches, and ensures fair play
throughout the tournament.
4. Public Relations and Communication Coordinator: Handles communication with participants,
creates promotional materials, and ensures the event is well-publicized within the barangay.
5. Finance and Budget Coordinator: Manages the budget, handles funds, and ensures financial
transparency.
6. Safety and First Aid Coordinator: Ensures the availability of a first aid station, coordinates with
medical personnel, and oversees participant safety.

IV. Budget Plan:

Income Sources:
1. Registration Fees: Collect a nominal fee from each participating team to cover basic expenses
amounting to ₱50 per team members amounting to ₱300 minimum per team.
2. Sponsorship: Seek sponsorship from local businesses, community members, or barangay
officials.
 Expenditure:
1. Venue Rental: Allocate funds for renting the venue, including any necessary permits.
2. Equipment:
 Volleyballs
 Net and poles
 Scoreboards
 Whistles for referees
3. Prizes:
 Trophies for champions and runners-up
 Medals or certificates for outstanding players
4. Promotion:
 Printing of posters and flyers
 Social media promotions
 Sound system for announcements
5. Logistics:
 Tents or canopies for shade
 Tables and chairs for organizers
 Signage for directions and information
6. Refreshments:
 Water and refreshments for participants and volunteers
7. First Aid and Safety:
 First aid supplies
 Coordination with local medical personnel (if needed)
8. Miscellaneous(:
 Tokens of appreciation for volunteers
 Unforeseen expenses
Contingency: Allocate a small percentage of the budget as a contingency fund to address any
unexpected expenses.

V. Safety and First Aid:

 Emergency evacuation plan for unexpected situations
 On-site first aid stations with trained personnel
 Clearly marked emergency exits
 Contact information for nearby medical facilities

VI. Conclusion:
Remember to seek quotes from vendors, negotiate prices, and explore local businesses willing to
provide in-kind sponsorships. Regularly update the committee on the budget status to ensure financial
transparency. Adjust the budget as needed based on the actual income and expenses during the
planning process.