Users: All OnePOINT users

OnePOINT system is proposed to upgrade to new version and hence, the system will not be available for
regular use from 24th of December 2013 to 01st of January 2014. List of activities to be carried out for
upgrade & related timelines and during the system outage.

For upgrade

Activities Action Complete by

Timesheet Entry and submit by employees 23-Dec-2013
Approval by Project managers
Expense reimbursement Entry and submit by employees 12-Dec-2013
Approval by Supervisor
Travel(Domestic/Overseas) Entry and Submit for travels till 03-Jan-2014 by 18-Dec-2013
employees
Approval by Supervisor and all other authorities 19-Dec-2013
Forex Reload for schedules Submit by employee 18-Dec-2013
starting between 20-Dec- Approval by Project managers/supervisors 19-Dec-2013
2013 to 01-Jan-2014
Leaves Entry and Submit by Employee 20-Dec-2013
Approval by Supervisor 22-Dec-2013
(Pending leave approvals will be auto-approved on
24th of December 2013.)
Termination Entry and submit by Employee 20-Dec-2013
Approval by Supervisor/Department head/IBU Head 22-Dec-2013
Resource demand SO Creation and Mark it for recruitment 22-Dec-2013
Domestic transfers, Initiate by respective supervisors 20-Dec-2013
deputation and reporting
changes Approval by Department head and receiving 22-Dec-2013
managers
Secondments Initiate by respective supervisors 20-Dec-2013

Approval by IBU head and Head TM 22-Dec-2013

Purchases Complete Purchase committee approvals 18-Dec-2013
Submission of approved documents for releasing PO 18-Dec-2013
During system outage

Activities Action
Timesheet Post go-live
Expense reimbursement Post go-live
Overseas Travel (Exceptional Employee to fill manual travel request as per the form given in
situations) cafeXpress, obtain approval as per travel policy and submit to Travel
desk and finance for ticketing and forex disbursement.
Domestic Travel(Exceptional Employee to fill manual travel request as per the form given cafeXpress,
situations) obtain approval as per travel policy and submit to Travel desk for
ticketing.
Forex Reload for schedules Post go-live
Leaves Communicate to supervisor through email for necessary records and
regularize after the system is up.
Termination Manual clearance checklist will be provided for employee whose LWD
falling between 25th of December 2013 to 01st January 2014 for final
clearance.
Resource demand Post go-live
Domestic transfers, All initiations and approvals through email and the same will have to be
deputation and reporting regularized after go-live.
changes
Secondments All initiations and approvals through email (As per policy) and the same
will have to be regularized after go-live.
Purchases Post go-live

Annexures:

Forms Navigation in cafeXpress

Domestic Travel request form

Overseas Travel request form cafeXpress->Forms->Others->Country->India->Overseas

Travel policy - Related Annexures and forms