Users Guide

e-
Electronic Time Entry System

Release 24.1
User’s / Manager’s Guide

August 2021
e-TES User’s / Manager’s Guide
2 November 2018
Contents
1. INTRODUCTION................................................................................................................1-1
Enter Time by Telephone or Web............................................................................................1-1
Your Role in e-TES..................................................................................................................1-1
Your Manager’s Role in e-TES................................................................................................1-2
Work Authorization by Telephone or Web..............................................................................1-2
Prior Time Adjustments............................................................................................................1-2
Work Location..........................................................................................................................1-3
2. OVERVIEW OF TIME RECORDING............................................................................2-1
Work Order Numbers...............................................................................................................2-1
Absences...................................................................................................................................2-1
Special Pay................................................................................................................................2-1
Comments.................................................................................................................................2-1
Mid Week Processing...............................................................................................................2-2
Work Authorization..................................................................................................................2-2
Time Sheet Overview...............................................................................................................2-2
Time Sheet via Telephone.....................................................................................................2-3
Time Sheet Process...................................................................................................................2-5
Time Sheet Lockouts................................................................................................................2-6
3. GETTING STARTED........................................................................................................3-1
Access via the Web................................................................................................................3-1
Access via the Telephone......................................................................................................3-1
First Time Accessing of e-TES.................................................................................................3-3
Accessing e-TES for the First Time.......................................................................................3-3
e-TES Functions.......................................................................................................................3-4
Accessing e-TES Functions...................................................................................................3-4
Help Options.............................................................................................................................3-5
Help on the Web....................................................................................................................3-5
Help on the Telephone..........................................................................................................3-6
Exiting e-TES...........................................................................................................................3-8
4. PREPARING TO ENTER TIME......................................................................................4-1
Creating Your Quick Entry List (Web)....................................................................................4-3
Adding to a Quick Entry List.................................................................................................4-3
Modifying a Work Order for Quick Entry.............................................................................4-7
Removing Work Orders from Quick Entry............................................................................4-7
Creating Your Quick Entry List (Telephone)...........................................................................4-8
Adding to a Quick Entry List.................................................................................................4-8
Changing the Existing Sequence.........................................................................................4-10
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Modifying a Quick Entry List Item......................................................................................4-10

Removing an Item from your Quick Entry List...................................................................4-10
Creating Your Template (Web)..............................................................................................4-11
Adding to your Template.....................................................................................................4-11
Removing Items from Your Template..................................................................................4-13
5. ENTERING TIME..............................................................................................................5-1
Entering Time with Work Authorizations..............................................................................5-1
Entering Time with Comments and References....................................................................5-3
Entering Time with Attributes...............................................................................................5-7
Entering Time through the Web.............................................................................................5-10
Entering Time Using the Template.....................................................................................5-10
Entering Time Using the Quick Entry List..........................................................................5-11
Entering Time for Infrequently-Used Work Orders............................................................5-14
Entering Absences through the Web......................................................................................5-15
Entering an Absence...........................................................................................................5-15
Entering Special Pay Requests through the Web...................................................................5-17
Additional Time Sheet Features for the Web.........................................................................5-19
Reversing Changes to Your Time Sheet..............................................................................5-19
Entering Time for a Prior Day............................................................................................5-19
Viewing Time for Prior Weeks............................................................................................5-19
Checking Lockout Status.....................................................................................................5-19
Submitting Time through the Web.........................................................................................5-20
Entering Time through the Telephone....................................................................................5-21
Entering Time Using the Quick Entry List..........................................................................5-21
Entering Time for Infrequently-Used Work Orders............................................................5-22
Entering Overtime Hours....................................................................................................5-23
Adding Time to your Time Sheet.........................................................................................5-24
Modifying Time Entered......................................................................................................5-24
Entering Absences by Telephone...........................................................................................5-26
Entering an Absence...........................................................................................................5-26
Entering Special Pay Requests by Telephone........................................................................5-28
Additional Time Sheet Features for the Telephone................................................................5-29
Canceling Current Action...................................................................................................5-29
Entering Time for a Prior Day............................................................................................5-29
Adding Time to your Time Sheet.........................................................................................5-29
Hearing Time for Today......................................................................................................5-30
Hearing Time for Prior Day...............................................................................................5-30
Submitting Time by Telephone..............................................................................................5-31
6. CORRECTING TIME ENTRIES.....................................................................................6-1
7. PRIOR TIME ADJUSTMENTS.......................................................................................7-1

Entering a Prior Time Adjustment........................................................................................7-1
8. WORK LOCATION...........................................................................................................8-1
Features.....................................................................................................................................8-2
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Default Work Location..........................................................................................................8-2

Entering your Default Work Locations.................................................................................8-2
Entering your daily Work Locations.....................................................................................8-4
Changing a prior week’s Work Location..............................................................................8-5
Entering your Default Work Locations.................................................................................8-9
9. ADDITIONAL FEATURES............................................................................................9-12
Features...................................................................................................................................9-12
Changing Your Phone Password / Access Number............................................................9-12
Changing Your Personal Information.................................................................................9-14
Confirm Contracted Hours.................................................................................................9-15
Managing Communication..................................................................................................9-15
Monitoring your Benefit Hours...........................................................................................9-16
Verify Weekly Work Location.............................................................................................9-16
Communication of Lockout Times.......................................................................................9-16
Query Time Sheet for a Week..............................................................................................9-17
10. REPORTS......................................................................................................................10-1
Report Selection......................................................................................................................10-1
Audit Trail..............................................................................................................................10-2
Example – Audit Trail Report.............................................................................................10-2
Example – Audit Trail Report with Comments...................................................................10-3
Example – Audit Trail Comments Only Report..................................................................10-3
Personnel Query......................................................................................................................10-4
Example – Standard............................................................................................................10-5
Example – Asia....................................................................................................................10-6
Example – India..................................................................................................................10-7
Example – Australia............................................................................................................10-8
Quick Entry List.....................................................................................................................10-8
Example...............................................................................................................................10-9
Time Adjustment..................................................................................................................10-10
Example – Time Adjustment Report (In Process Adjustments).........................................10-11
Example – Time Adjustment Report (Archived Adjustments)...........................................10-11
Time Detail Report.................................................................................................................10-1
Example – Time Detail........................................................................................................10-1
Example – Time Detail with Comments..............................................................................10-3
Example – Time Detail Comments Only.............................................................................10-3
Example – Time Detail with Work Location.......................................................................10-4
Work Location........................................................................................................................10-5
Example – Work Location Detail........................................................................................10-5
Example – Work Location Audit.........................................................................................10-6
WO Authorization..................................................................................................................10-7
Example...............................................................................................................................10-7
11. MANAGER FUNCTIONS...........................................................................................11-8
Approval Manager Overview.................................................................................................11-8
When an Approval Manager Transfers Within DXC..........................................................11-8
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When an Approval Manager Leaves DXC..........................................................................11-9

Approval Manager Capabilities..........................................................................................11-9
Approving / Disapproving Time........................................................................................11-10
Unapproving Time............................................................................................................11-10
Managing Time Activities (Web).........................................................................................11-11
Approving / Unapproving Time (Web)..............................................................................11-11
Adding Time for Workers (Web).......................................................................................11-15
Unlocking a Time Sheet (Web)..........................................................................................11-17
Changing Time for Workers (Web)...................................................................................11-18
Approving Prior Time Adjustments (Web)..........................................................................11-19
Reviewing Prior Time Adjustments (Web)..........................................................................11-25
Managing Time Activities (Telephone)................................................................................11-31
Approving / Unapproving Time (Telephone)....................................................................11-31
Adding Time for Workers (Telephone)..............................................................................11-32
Unlocking a Time Sheet (Telephone)................................................................................11-33
Changing Time for Workers (Telephone).........................................................................11-34
Time Approval Review By Administrator (Telephone).....................................................11-35
Assigning Manager Alternates.............................................................................................11-36
Approving Time as a Manager Alternate..........................................................................11-36
Assigning a Manager Alternate (Web)..............................................................................11-36
Assigning a Manager Alternate (Telephone)....................................................................11-40
Assigning Administrators.....................................................................................................11-41
Assigning a Manager Administrator (Web)......................................................................11-41
Assigning a Manager Administrator (Telephone)............................................................11-44
12. MANAGER SUPPORT FUNCTIONS........................................................................12-1
Default Manager.....................................................................................................................12-1
Default Manager Capabilities............................................................................................12-1
Assigning Workers to an Approval Manager......................................................................12-2
Replacing the Default Manager..........................................................................................12-4
Manager Alternate..................................................................................................................12-5
Manager Alternate Capabilities..........................................................................................12-5
Manager Administrator...........................................................................................................12-5
Administrator Capabilities..................................................................................................12-5
13. ADDITIONAL MANAGER FEATURES...................................................................13-1
Features...................................................................................................................................13-1
Employee Query..................................................................................................................13-1
Time Query..........................................................................................................................13-2
Work Order Authorizations (WOA)....................................................................................13-2
Work Location.....................................................................................................................13-4
14. MANAGER REPORTS................................................................................................14-1
Management Report Selection................................................................................................14-2
Example – Absence Report.................................................................................................14-3
Example – Approval List Report.........................................................................................14-4
Example – Missing Approvals Report.................................................................................14-4
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Example – Time Adjustment Report....................................................................................14-5

Example – Work Authorizations Report..............................................................................14-6
Example - WOA Alert Report..............................................................................................14-6
Example – Work Location Report.......................................................................................14-7
Example – Zero Hours for a Day Report............................................................................14-7
Scheduled Reports Requests...................................................................................................14-8
Reviewing and Deleting Scheduled Reports List..................................................................14-10
15. APPENDIX A – YOUR WORK AUTHORIZATION.............................................15-11
Work Authorizations Functionality......................................................................................15-13
Work Authorization Creation...............................................................................................15-17
Work Authorization Management........................................................................................15-23
Unauthorized Charge Numbers – Manager’s Tips...........................................................15-23
Unauthorized Charge Numbers – Personnel’s Tips.........................................................15-25
Unauthorized Charge Numbers – WOA Manager’s Tips.................................................15-26
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1. INTRODUCTION
The Electronic Time Entry System (e-TES) is an interactive system used to enter and administer
how your time was spent during the day. Time entry is the amount of time worked on a specific
project, or the time charged to an absence type, such as sick leave, vacation, jury duty, etc, plus
any special payments associated with the time worked. The data entered is used to create the
payroll and to account for the cost of work for which DXC is responsible.
Time can be processed either once a week or twice a week. Processing of time twice a week is
called “Mid Week Processing”. Mid Week Processing views your Time Sheet in two periods
and enforces time management twice for that week.
Work authorization forms can be provided to your workers which identifies their authorized
work activities and the period of time for which the work is scheduled.
Note

Authorization forms are only available if your organization’s
management selects this capability for their organization.
Additionally, adjustments to prior time may be submitted and approved by multiple levels of
management.
Note

Prior Time Adjustments are available only via the Web and only at
the organization’s request.
Enter Time by Telephone or Web
You can access e-TES two ways: from a touch-tone telephone or via a DXC intranet/Internet
website using the Microsoft Explorer Internet browser. There are predefined combinations of
codes on the telephone to facilitate non-numeric characters.
Your Role in e-TES
As a DXC employee or subcontractor, you have the most important role in e-TES -
recording time and special payments accurately and on time. Other responsibilities include:
 Creating and maintaining your personal “Quick Entry List” (explained later in this
Guide).
 Entering time adjustments, when necessary.
 Maintaining your personal information.
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 Submitting time data to your manager for approval.

 Indicating where you are working each day.
Your Manager’s Role in e-TES
Your manager will provide you with the information necessary to enter information in e-TES.
Once your information has been submitted, your manager reviews it for accuracy and approves it
for payment by payroll. If you make a mistake entering your information, your manager can
assist you in making the correction.
Managers also have the ability to create an authorization document which will keep you up-to-
date with your work activities.
Work Authorization by Telephone or Web
Work Authorizations are how a manager keeps their personnel up-to-date with various work
requests. Authorizations can only be created by the Approval Manager (or their Alternate) via
the web and are immediately available for the users via the WO Authorization report. However,
even if your manager has not completed your authorization, you will still be able to record your
work activities in TES via both phone and web. You will be permitted to record your
unauthorized work activities for a grace period, until authorization has been received.
WARNING!
If your grace period expires and no authorization has been
received, you will not be allowed to continue charging to the
unauthorized work activity.
Tip
You will be alerted when you are recording time against an
unauthorized charge number. When you receive the message,
please contact your manager to update your work authorization
requests.
Prior Time Adjustments
Prior Time Adjustments are one mechanism for workers to adjust time entered in previous
weeks. The adjustment option is available only to workers in organizations that have elected to
utilize this feature. Adjustments submitted by the worker must be approved by one or more
levels of e-TES approvers prior to being processed by Labor.
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Work Location
Work Location allows you to indicate where you are located when you record your work. The
information you provide will help DXC to notify you when your tax withholdings should be
reviewed and changed.
In Chapter 3, GETTING STARTED, we’ll explain how to access e-TES and start entering your
data.
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4 November 2018
2. OVERVIEW OF TIME RECORDING
DXC employees are required to record their work and any authorized absences each day.
Subcontractors are also required to record their hours worked each day; but, unless requested by
the contract, absences should not be recorded. All information entered must be approved by a
manager on a weekly basis, at a minimum. Different functions are represented by tabs on the
web and by function codes on the telephone. Tabs are found at the top of each Web page.
Function codes on the telephone are formatted as “*” followed by the number, such as “*01” for
Quick Entry. Each phone entry must be concluded with a “#” symbol so that the telephone
knows when you have finished entering your request.
Work Order Numbers
To account for the work for different clients, a “Work Order Number” is assigned to each project
or contract. Workers are required to enter the number of hours they work under a specific Work
Order Number. Work Order information is comprised of a Project and an Assignment and is
usually provided by your manager. Some workers may use the same Work Order Number to
record all of the time worked. Other workers may have many Work Order Numbers. The
information recorded forms a Time Sheet.
Absences
Another type of time a DXC worker may record is an absence. These absences can include:
vacation, sick leave, military reserve, jury duty, etc. The types of absences a worker may record
is determined by his/her organization, and may be based on such factors as the conditions of
employment (full time, part time, casual), contract requirements, benefits definition, etc.
absences are also recorded on a Time Sheet. Normally, absences do not have Work Orders
associated with them.
Special Pay
The information recorded is used to provide additional payment requests to payroll. These
requests can include: beeper pay, on call pay, standby pay, etc. As with absences, these
additional payment requests must be approved by management.
Comments
An additional feature requested by some clients is an explanation or identification of the reason

the work is being performed. This additional information can be supplied via the comments and
references, eliminating the need to capture information outside of the timesheet.
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Mid Week Processing
The concept of mid week processing enforces time management twice a week for designated
weeks. Time management is the entering, approving, and extraction of time. The performance
of mid week processing is identified during the initial organization set up on e-TES. Selecting to
do mid week processing does not force dual time management every week; instead, it allows
organizations to select for which weeks time must be processed twice. Organizations which may
have a different payroll requirement, such as a calendar month basis, can provide time to payroll,
in the middle of the week, while maintaining a weekly process for other purposes.
Work Authorization
A Work Authorization is a process by which a DXC worker is assigned task(s) by their approval
manager. The authorization always identifies the work order and a time period. It may also
include a labor category and an extended description, if required by the approval manager. Due
to DXC’s matrix structure, workers may be aware of tasks before their approval managers can
assign the work. In such cases, a DXC worker may begin the task and record the work
performed. A notification will be sent to the manager to alert them that a task has begun and
must be added to the worker’s authorization form. Authorization forms are available to the
worker, approval managers and other participants in the work authorization process via the
Reports function.
Tip
You will be alerted when you are recording time against an
unauthorized charge number. When you receive the message,
please contact your manager to update your work authorization
requests.
Note

Only current week authorized work is maintained online. Each
week, authorizations which are no longer in effect are removed
from the Work Authorization report.
Time Sheet Overview
The following figure is an example of an e-TES Time Sheet, displayed using Web e-TES.
Notice that each day is displayed in a calendar format. Only one period is displayed at a time.
The Time Sheet is comprised of several sections designed to facilitate a quick and easy entry of
data. These sections are:
 Quick Entry List – a listing of commonly-used charge information which you
previously established via the Quick Entry tab above the Time Sheet.
 Work Order Description – a short title which you use to identify a distinct piece of
work. It is an alias for the charging information. The commonly-used descriptions
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are visible on your Quick Entry List. Ad hoc descriptions can be established, as
needed, using the New Work Order button below your Time Sheet.
 Total – a summary of information recorded. There are two totals provided: by Work
Order Description and Daily. The Work Order Description Total summarizes all
information entered on a row. The Daily Total summarizes all hours worked and
absences for a day. This total does not include any special pay data recorded for the
day.
 Selection Week – shows the week end date of the Time Sheet being viewed. You
can access past or future Time Sheets by changing the date and clicking Select. A
prior week’s Time Sheet can only be viewed, but you can enter absences into a future
Time Sheet.
 Current Week Lockout – shows when you must stop making changes to the current
period data. Your manager also has a time by which all approvals and changes must
be completed.
 Week Ending – shows the last day of the current week.
Time Sheet via Telephone

When you enter time using the telephone, it updates a Time Sheet, just as if you were entering
the time via the Web. All of your time is recorded in a single database; it makes no difference
3 November 2018
whether you access e-TES via the Web or by telephone. For example, you may be out of the
office on Monday and use the telephone to access e-TES to enter your time for the day. If you
return to the office on Tuesday and use the Web to access e-TES, the time you recorded on
Monday will be displayed on your Time Sheet.
4 November 2018
Time Sheet Process
You must record your time on a daily basis. This information is needed to accurately pay you in
a timely manner and to promptly bill the client for your efforts. Time sheets are processed for
each individual. Though employee time sheets are paid through Payroll and subcontractor time
sheets are paid through Accounts Payable, the process of a Time Sheet from entering the time to
billing the client is the same.
After you record your time and any special pay requests, at the end of the period, you will be
required to submit your Time Sheet to your manager for approval. Before submitting your Time
Sheet, you should review your Time Sheet for accuracy, then use the procedure for submitting
your Time Sheet described later in this Guide.
After your time has been submitted, your manager reviews it, along with other Time Sheets
submitted by workers on his/her staff, and approves the Time Sheets. The following figure
illustrates this process. Note that each telephone access is also available via the Web.
Manager gets reports via online,

E-Mail, FAX machine, or printer
Payroll processes
e-TES transactions
5 November 2018
Time Sheet Lockouts
In order for the weekly payroll to be run in a timely manner, DXC must limit the time available
for a worker to enter time, and for managers to approve time. To enforce these limits, e-TES
provides a “lockout time”. There is both a user’s lockout time and a manager’s lockout time.
After a certain time on the last day of the pay period (for example, 12:00 p.m. on Friday), your
Time Sheet will be ‘locked’; you can make no changes to it, and if you have not already done so,
you cannot submit it to your manger for approval. After the lockout time, if you need to make a
change, or if you forgot to submit your Time Sheet, your manager can ‘unlock’ your Time Sheet.
However, managers also have lockout times. Once the manager’s lockout time has passed, any
changes must be processed by the Labor Accounting Department. Chapter 6, CORRECTING
TIME ENTRIES, explains in detail how and by whom time entry corrections may be made.
Note

For organizations who select mid week processing, there will be
two employee lockout times, during the week with dual time
management, and two manager lockout times.
6 November 2018
7 November 2018
3. GETTING STARTED
You can access e-TES from a touch-tone telephone or from your computer, using the DXC
website. You can use the telephone, computer, or both for entry; any data entered can be
accessed or updated by either method.
To use e-TES via the Web, you must have the web browser Microsoft Internet Explorer installed,
and access to the DXC intranet/Intranet used by your DXC organization for e-TES. Your
manager will give you the website address needed to access e-TES. e-TES functions are
represented as tabs at the top of the e-TES screen.
WARNING!
Do not use the Internet Explorer Browser Toolbar buttons
(BACK, FORWARD, STOP, REFRESH, etc.).
Use of these buttons can have unpredictable results in e-TES. All e-
TES functionality can be accessed using the e-TES Function tabs.
When you use the telephone access of e-TES, a recorded voice answers. You are given voice
prompts to help access e-TES and its functions; however, you will need to know the “Function
Code” of the functions you wish to execute. For example, to submit time, you may enter
Function Code 8. (An explanation of Function Codes is found in the section, e-TES Functions,
later in this chapter.) Each prompt must be concluded with a ‘#’ symbol so that the telephone
knows when it should begin to process your information.
Access via the Web

To log on to e-TES via the Web, you will need to know the following:
 The e-TES website address (URL).
 Your eight-digit personnel number (PERNR).
 e-TES initial password (from your manager).
 Your personal password (a password that you have chosen, to be entered later).
Access via the Telephone

To dial in to e-TES via the telephone, you will need to know the following:
 The e-TES telephone number.
 Your personnel number (PERNR).
 e-TES initial access number (from your manager).
 Your personal access number (an access number that you have chosen, to be entered
later).
1 November 2018
Note

e-TES uses the terms “password” and “access number”
interchangeably. However, the “access number” that you set up in
e-TES for telephone access is not the same “password” you use for
Web access. Refer to the section Changing Your Password /
Access Number (under the heading Features in Chapter 7.
Additional Features) for an explanation of the rules to be followed
when setting up your password / access number. Additionally,
keypad number codes are used to represent letters when accessing e-
TES via telephone. Refer to the section, Alphabetic Characters
Help (under the heading Help Options later in this chapter) for an
explanation of how to enter letters using the telephone.
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First Time Accessing of e-TES
The very first time you access e-TES, whether by the Web or the telephone, you will be required
to change the initial password / access number to your unique code. The password rules for each
access method are listed in Chapter 7’s Feature section under the heading Changing Your
Password / Access Number. Additionally, the telephone access has certain set criterion which
facilitates the voice activation, such as saying your name instead of listening to the computer
spell your name when it greets you.
Accessing e-TES for the First Time
Web Telephone
 Start Internet Explorer. Enter the e-  Dial the e-TES telephone number.
TES website address (URL). You will be prompted to enter your
 When the e-TES login screen personnel number (PERNR).
appears, enter your short name and  Enter your personnel number and
your Global Pass password. [#]. You will be prompted to enter
 Click Log In. your access number.
.  Enter the e-TES initial access
number (from your manager) and
[#].
 You will be prompted to change
your access number.
 Enter your new access number [#].
 Re-enter your new access number
for confirmation [#].
Tip
In this Guide, instruction for using e-TES both by telephone and
Web are shown. If a function cannot be accessed by either the
telephone or the Web, it is noted.
Note

The telephone [#] key is a special purpose key. All input must be
followed by pressing the [#] key. Pressing [#] in e-TES is similar to
pressing [Enter] on a personal computer keyboard. It tells e-TES
you have finished your entry.
3 November 2018
e-TES Functions
The functions of e-TES are accessed through the menu bar (Web) or by entering Function Codes
(Telephone).
Accessing e-TES Functions

Use the following procedures to access e-TES functions.
Web Telephone
 Log on to e-TES.  Dial in to e-TES

 Select one of the Function tabs.  When you hear the prompt, Enter
The following is an example of the Function Code, enter the desired
Function tabs available to workers. function code number, followed by
the pound sign [#].
Note

For organizations which permit adjustments to be performed in e-
TES, the following is an example of the function tabs available to
workers.
4 November 2018
Help Options
Help exists both on the Web and on the telephone. Due to the nature of each access method, the
help options differ greatly between the Web and the telephone.
Help on the Web
To access Help on the Web:
Web
 Select the Help tab. The following screen is displayed.
 Click one of the buttons on the left-hand side of the screen to invoke the type of Help
desired.
5 November 2018
The following types of Help are available:

 Introduction - the Introduction provides a general overview of the roles, functions
and reports provided by e-TES.
 How Do I… - the How Do I… section provides answers to the questions most
frequently asked by e-TES users.
 e-TES Guides - this options provides online access to user guides. These guides can
be viewed online or downloaded to your desktop.
 Enhancements - the Enhancements option lists the software enhancements included
in the current release of e-TES.
 About e-TES - the About e-TES option shows the release level of e-TES and the
required version(s) of the Web browser to be used with this version of e-TES.
6 November 2018
Help on the Telephone

To access online help using the telephone:
Phone
Press [*][*][H][#], then select the appropriate level of help.
Enter:
 [1][#] Input Level Help - gives you information to help in using the current prompt.
For example, Time Addition (Function Code 5) and Time Adjustment (Function Code 6)
require a specific date format. Input Level Help informs you that the only acceptable date
format is two digits for the month and two digits for the day (MMDD).
 [2][#] Function Level Help - provides an overview of the current function. For
example, if you select Function Level Help for Time Query (Function Code 22), e-TES
informs you that the Time Query function enables you to listen to your time for a specific
date in the prior week, current week, or future weeks.
 [3][#] Special Commands Help - the table below describes the Special Commands
Help key combinations available in e-TES.
 [4][#] Alphabetic Characters Help - provides the 3-character codes for each letter of
the alphabet. Alphabetic characters are needed for entering some Work Orders,
Wage/Time Types, e-mail addresses, and printers. Each 3-character code consists of an
asterisk [*] and two numbers.
 [5][#] Special Characters Help - provides a list of the 3-character codes needed for
each special character. Special Characters are needed for Internet addresses.
Special Commands Help - the following table displays special commands used in e-TES.
Key(s) Action
[*][#] Clear an entry and repeat prompt
[*][*][C] Cancel current transaction and return user to main
menu
[*][*][H] Access online Help
[*][*][L] Report vacation and sick leave balances
[*][*][T] Report totals for current day and week
[*][*][X] Report totals for current day and week and exit e-TES
7 November 2018
Alphabetic Characters Help - to enter an alphabetic letter:

 Press [*] to indicate the start of an alphabetic character.
 Press the number key on which the letter appears.
 Press the key corresponding to the position (1, 2, or 3) of the letter on the key. For
example, the letter [A] appears on the number two key and is in the first position on
that key. Therefore, the following keystrokes represent an [A] in e-TES: [*][2][1].
The 3-character codes for all letters of the alphabet and spaces are listed on the Quick Reference
Card. If your telephone keypad does not match the sample pad shown, use the following
conversion chart to translate letters of the alphabet into the three characters to be entered.
Keypad 1 Keypad 2 Keypad 3 Keypad 4 Keypad 5 Keypad 6 Keypad 7 Keypad 8 Keypad 9
Space = A=*21 D=*31 G=*41 J=*51 M=*61 P=*71 T=*81 W=*91

*11
B=*22 E=*32 H=*42 K=*52 N=*62 Q=*72 U=*82 X=*92
C=*23 F=*33 I=*43 L=*53 O=*63 R=*73 V=*83 Y=*93
S=*74 X=*94
Tip
The first position on the number one key represents a “space.” To
enter a space, press [*][1][1].
8 November 2018
Special Characters Help - provides a list of the 3-character codes needed for each special
character. Special Characters are needed for Internet addresses. Below is a conversion chart to
translate special characters into the three characters to be entered:
Special Character Description Code

@ At Sign *10
. Period *20
- Dash *30
_ Underscore *40
/ Slash *50
: Colon *60
# Pound Sign *70
% Percent Sign *80
$ Dollar Sign *90
[ Left Bracket *19
] Right Bracket *29
( Left Parenthesis *39
) Right Parenthesis *49
! Exclamation Point *59
& Ampersand *69
; Semicolon *79
^ Caret *89
~ Tilde *99
= Equal Sign *14
Exiting e-TES
Web Telephone
 Click Logout.  Press **X.
9 November 2018
4. PREPARING TO ENTER TIME
You can simplify entering work by creating a personalized Quick Entry List. Your Quick Entry
(QE) List provides a shortcut to your commonly-used charge information and contains the
following information:
 Sequence Number: Number denoting the position of an item on the Quick Entry
List. (Used only for telephone access).
 Wage/Time Type: Identifies either a working or non-working activity.
 Project: Identifies a task or unit of work.
 Assignment: Identifies your work breakdown structure; used by project management
for a subset of work.
 Description: Spoken (telephone) or written (Web) name that you choose to identify
a Quick Entry item.
 Cross Charge Suborg - Identifies the VP or client to which the work should be
charged.
 Cross Charge Department - Identifies the department to which the work should be
charged.
 Labor Category - Identifies the position for the work you performed.
Additionally, on the Web, you can establish a ‘Template’ for your Time Sheet. This Template
allows you to define, from your commonly-used charge information, the Work Order
Descriptions most frequently used. This feature allows you to have a Time Sheet pre-populated
with your most frequent Work Orders in anticipation of recording your work weekly. You may
use Wage/Time Types for regular hours, shift, and overtime hours on your Quick Entry List.
You must not set up any absences or Special Payment requests; these are only set up from your
Time Sheet.
Tip
When accessing your Quick Entry List, you are always presented
with your description of the entry. To see the detail of a Work
Order Description, click on the Work Order Description and the
details will be displayed.
WARNING!
There is no Template capability on the telephone.
1 November 2018
The following sections describe how to create your personal Quick Entry List and Template
when accessing e-TES using either the Web or telephone.
2 November 2018
Creating Your Quick Entry List (Web)
To help build your Quick Entry List, we have provided some selection lists for you. The
selection lists are designed to allow you to identify your work via a description instead of
memorizing codes. As you use the lists to identify your work, you will see the corresponding
code in the associated field. The selection lists, Wage/Time Types and Project, will display a
maximum of 1000 transactions for your review. If your list is too long, you may limit your
selection by entering partial data into the field, and your selection will be restricted to the
transaction starting with your limit.
Adding to a Quick Entry List

When adding an item to be used on your Quick Entry List, you will find multiple entry fields on
the screen. Not all fields are applicable to all workers. Your manager will let you know the
information that you need.
The Wage/Time Type and Description are the only required fields. However, in the majority of
cases, you will also be required to enter the Project and Assignment. Enter all of the relevant
information given to you by your manager when adding a Work Order. If the Work Order you
enter cannot be verified by the system, you will not be able to add it to your Quick Entry List.
The information is validated as you enter it.
3 November 2018
To add a Work Order to your Quick Entry List:
Web
 Select the Quick Entry tab. The following screen is displayed.
 Click New Work Order. The following screen is displayed.
4 November 2018
Web
 Enter all the Work Order information given to you by your manager. Remember, if
you do not enter your own description for the Work Order, the default description will
be displayed in your Quick Entry List.
 Click Add to Quick Entry. The following message is displayed: “Now Processing
…Please Wait”.
 You will see your new Quick Entry List. The Work Order Description is the only
thing displayed on your Quick Entry List.
Tip
To the right of your screen is a selection box for Wage/Time Type
and Projects. If you know the information, you may enter the codes
in the Add New Work Order section; or, you may use the selection
box.
At the beginning, the selection box shows Wage/Time Types. You
can switch the box to projects by clicking Show Project. You may
limit your project selection box by entering a starting value in the
Project field under Add New Work Order.
5 November 2018
Modifying a Work Order for Quick Entry
Web
 Select the Quick Entry tab.
 Double-click the Work Order to be modified. The detail entry screen is displayed.
 Enter the changes.
 Click Update.
Removing Work Orders from Quick Entry
Web
 Select the Quick Entry tab.
 Select the Work Order(s) you wish to remove. To select more than one Work Order,
hold down the Control key while using the mouse to click on the desired Work
Orders.
 Click Delete.
6 November 2018
Creating Your Quick Entry List (Telephone)
The procedure to create the Quick Entry List (QE) by telephone uses the touch tone dialing
buttons for data entry. This process also talks you through adding a Work Order Number. You
must be aware that fields may have alphabets in the code. A translation of each alphabet is
available in Chapter 3, GETTING STARTED, and on your e-TES card, available from your
DXC Service Center website.
Tip
When you access your QE list later, you will hear only the sequence
number and the name you recorded for that item.
Adding to a Quick Entry List

Function Code 23 is used to initially build your Quick Entry List and to perform subsequent
maintenance. It is helpful to have all the information necessary to add to your Quick Entry List
before entering it into the telephone. The following is an example format, showing the order in
which the data is to be entered.
Sequence Wage/ Work Order Name Cross Charge Cross Charge Labor
Number Time Project Assignment Recording Suborg Department Category
Type
1 1010 0691 123456 Tech Support 001 A157 MGR
2 1010 0171 TST789 Testing 101 A124 EMP
(or *81*73*81 789) (or *21124) (or *32*61*71)
Tip
For accuracy and convenience, you may wish to express any
alphabetic characters using the touch tone codes explained earlier in
this Guide. In the above example, Assignment “TST789” would be
expressed as “*81*73*81789”.
7 November 2018
Telephone
Enter:
 [2][3][#] - Quick Entry List Change.
 [1][#] to Add to your Quick Entry List.
 Sequence number [#].
 The first item you place in your Quick Entry List will occupy position one; consequently,
the sequence number is one. If you attempt to place the first item in any other position,
e-TES responds with an error message that states that the sequence number is invalid.
 The second item you place on your list can occupy position one or two. If you choose
position one again, e-TES will move your existing number one position item down to
position two to make room for the new number one.
 Each Quick Entry Item added to the list can occupy either an existing position or the next
available position in the list. e-TES adjusts the Quick Entry List to accommodate
inserted items.
 Wage/Time Type Code [#].
 Project [#].
 Assignment [#].
 Record a Name for this Quick Entry Item [#].
Tip
Choose a name that is short but meaningful to you and identifies the
type of work associated with the Work Order. No one but you will
hear the recording of the Quick Entry Item name. The Work Order
name printed on reports comes from a table defined by your
organization.
Note

There are three additional fields that you can enter if your
organization desires it. These are Cross Charge Suborg, Cross
Charge Department, and Labor Category.
8 November 2018
Changing the Existing Sequence

You can add a Quick Entry Item into Sequence Number that is already being used. Using the
previous example, if you wish to insert a new Quick Entry Item into Sequence Number 2 (the
second item on the list), the existing item in Sequence Number 2 will be moved to Sequence
Number 3, and any subsequent items will drop down one item on the sequence.
Sequence Wage/ Work Order Name Cross Charge Cross Charge Labor
Number Time Project Assignment Recording Suborg Department Category
Type
1 1010 0691 123456 Tech Support 001 A157 MGR
2 ? ? ? ? ? ? ?
3 1010 0171 TST789 Testing 101 A124 EMP
(or *81*73*81 789) (or *21124) (or *32*61*71)
Modifying a Quick Entry List Item

You cannot change any value in an existing a Quick Entry List item. (You can, however, re-
record the name of an item.) To make changes to your Quick Entry List, delete the item to be
changed, then re-enter it with the updated information. The next section explains how to remove
a Quick Entry List item.
Removing an Item from your Quick Entry List
Telephone
Enter:
 [2][3][#] - Quick Entry List Change.
 [2][#] to Delete Quick Entry List Item.
 Sequence number [#]. You hear the Quick Entry Item recorded name.
 [#] to Approve or [1][#] to Cancel the deletion.
9 November 2018
Creating Your Template (Web)
A capability to create a Template has been added to your Time Sheet. A ‘template’ is similar to
a preprinted Time Sheet with weekly Work Orders already populated. It uses your commonly-
used item from your Quick Entry List for you to select for your Template. The result is that
when you establish a Template, you will see your Template when you go to the Time Sheet
function instead of a blank Time Sheet. This capability allows you to add hours to frequently-
used work orders without using your Quick Entry List or the New Work Order option. You can
still use your Quick Entry List for additional work which may not occur on a weekly basis. You
can also use the New Work Order button for infrequently-used work orders.
Adding to your Template
Web
 Select the Time Sheet tab.

 Click Template. You will see the items you can select for your Template.
10 November 2018
Web
 Highlight the item to add to your Template.

 Click Modify Template. An X will be displayed in the bracket next to the Work
Order Description.
11 November 2018
Removing Items from Your Template
Web

 Click Template. Your will see the existing items on your Template marked with an
X in the bracket next to the Work Order Description.
 Highlight the Template item to remove.
 Click Modify Template. The X in the bracket will be removed. The Work Order
Description will not be shown to you as you begin to enter time weekly.
WARNING!
You cannot modify the values in your Template. Your Template is a
rapid access to frequently-used items in your Quick Entry List. To
modify a Template entry, use your Modify Quick Entry List option.
Note

Removing items from your Template does not remove it from your
Quick Entry List.
12 November 2018
13 November 2018
5. ENTERING TIME
Time and special payment requests are entered through the Web, or through the telephone.
Audit requirements and policy dictate that time must be entered daily. The process to enter
special payment request is identical to entering time, except that a special payment Wage/Time
Type is used.
Normally, an organization decides if it will process once a week, at the end of the week, or twice
a week, in the middle of the week and at the end of a week. In the event that your organization
has selected to process twice a week, your Time Sheet will be managed as two separate Time
Sheets for the week which contains a mid week process. The results are that, for a week
containing a mid week process, the system will:
 Lock all prior days for entering or changing data after the close out time has passed.
You must enter all time and special pays for the first period prior to the close out
time.
 Notify you of both closeout and lockout statuses.
 Perform all time edits by the rules for the entire week.
Entering Time with Work Authorizations
When an organization elects to implement the online Work Authorization process, there is no
visible change to the format of the Time Sheet. However, there is a process change which may
occur when the timesheet is saved. If you have an online authorization form, saving the
timesheet will:
 Verify that you are authorized to record time against the work order and labor
category from the WO Authorization form.
o If the work order and labor category is not on the authorization form, you will be
given a warning:
1 November 2018
Web
Telephone
Authorization for Work Order was not found

Enter:
 [1][#] – To cancel.
 [#] – To continue without authorization
o You may continue with saving your timesheet with the current information or you
may cancel the request.
WARNING!
If you had previously used the unauthorized work order and did not
get approval, after the grace period for using the work order expires,
you will not be able to use the work order again unless authorized by
your manager.
 Verify that your timesheet contains only valid work orders, labor categories, and
cross charge information so that your time can be appropriately billed.
 Verify that your hours are correctly recorded for payroll purposes.
2 November 2018
Entering Time with Comments and References
When an organization elects to implement Comments and References, there is no visible change
to the format of the Time Sheet. However, a Comments button will be available and there is a
process change which occurs when the timesheet is saved. Saving the timesheet will:
 Verify that you have entered Comments and References as required by your
organization’s setup.
o If the required Comments and References have not been entered, you will be
given a warning:
Web
 When saving your time sheet, you will be informed if Comments and/or References
are required. The message will include the criteria which generated the error
3 November 2018
Web
 From the Time Sheet screen, click Comments. The following screen is displayed.
4 November 2018
Web
 Click on the link in the Hours entry to open the Comments/References window.
Note

The above screen will display only the Comments / References options enabled by
the organization. For example, if the organization has allowed Comments but not
References, only the Comments portion would be displayed.
Tip
5 November 2018
When Comments and / or References are required for a Time Sheet entry, the
word “Optional” in the above screen will be replaced with “Required”.
The guidelines for Comments and References are:
 Comments are limited to 120 characters in the Comments text area.
 References are limited to 30 characters in the Reference field.
 If a pre-defined value exists, a selection list will be
displayed instead of the prompt for a free format text.
 Click Save. You will be returned to return to the Comments/References screen.

 Click Cancel to exit without saving Comments/References.
 Click Copy From to display the following screen:
 Select the Comments and / or References from the list of values available.
 Click OK to copy the selected values to the Time Sheet entry.
 Click Cancel to return to the Enter / Change Comments/References
screen without copying.
Note

Only the Comments / References options enabled by the
organization will be available in the Copy From window. For
example, if an organization has allowed Comments but not
References, the above screen would display only the Comments
6 November 2018
portion.
7 November 2018
Entering Time with Attributes
When an organization elects to implement Attribute functionality, there is no visible change to

the format of the Time Sheet. However, an Attributes button will be available and there is a
process change which occurs when the timesheet is saved. Saving the timesheet will:
 Verify that you have entered Attributes as required by your organization’s setup.
 When saving your time sheet, you will be informed if Attributes are required. The
message will include the criteria which generated the error
8 November 2018
 From the Time Sheet screen, click Attributes. The following screen is displayed.
 Click on the link in the Hours entry to open the Attributes window.
9 November 2018
Note

The above screen will display only the Attribute options enabled by the
organization. For example, if the organization has defined Attributes 1 and 2 as
the only allowed attributes, the Sub Service, Process and Delivery Mode
dropdowns will be empty.
Tip
Remarks is limited to 30 characters.
 Click Save. You will be returned to the Attributes screen.

 Click Cancel to exit without saving Attributes.
10 November 2018
Entering Time through the Web
You may enter time by different methods using:

 Your Template, for frequently-used changes,
 Your Quick Entry List, for commonly-used changes,
 The New Work Order option for infrequently-used changes.
Each method for entering time is discussed as follows.
Entering Time Using the Template
Web
 Select the Time Sheet tab. The following screen showing your frequently-used Work
Orders is displayed.
Tip
Be sure to save your changes to the current Time Sheet before
selecting another week to view. If you do not save your Time
Sheet, you will lose all changes since the last Save. The system will
remind you that your changes have not been saved when you try to
11 November 2018
Web
view another week’s Time Sheet.

 Enter the hours worked.
 Click SAVE. A message stating that your Time Sheet has been saved is displayed.
Entering Time Using the Quick Entry List
Web
 Select the Time Sheet tab. The following screen is displayed.
 Click the down arrow on the Quick Entry List. This list is found in the upper right
corner of the Time Sheet contains.
 Click on the Work Order Description that you need. The screen below will be
displayed. Close the screen and click Select. The Work Order Description will
appear as a line on your Time Sheet.
12 November 2018
Web
Note

If you have a Template, the Work Order Description may already be on your
Time Sheet.

 Click Save. A message stating that your Time Sheet has been saved is displayed.
Tip
To enter hours for the same Work Order Description on different days, simply
enter the hours on the appropriate day. You do not need to add the Work Order
Description line again.
Note

If you have an online Work Authorization which is not complete,
you will receive an Unauthorized Changes message:
13 November 2018
 Click Submit to continue saving your timesheet, or

 Click Cancel to return to your timesheet and make changes.
If you have not entered required Comments/References you will
receive a warning message:
 Click Comments on the Time Sheet screen to enter
Comments/References.
WARNING!
You cannot record hours worked or special pay requests for future
days unless you have been notified by Labor Accounting that future
work hours can be entered.
You cannot record or change anything after your lockout time or
closeout time has passed. You must contact your manager for
assistance.
14 November 2018
Entering Time for Infrequently-Used Work Orders
Web

 Enter the Work Order information given to you by your project manager. (For a
detailed description of each field, refer to Chapter 4, PREPARING TO ENTER
TIME.)
 Click Add to Time Sheet to save the Work Order to your Time Sheet only. You will
be returned to the Time Sheet with the new Work Order displayed.
Tip
To add the Work Order to both your Time Sheet and Quick Entry
List, click Add to QE&TS.
15 November 2018
Entering Absences through the Web
Available absence types vary by worker. Check with your manager to see which absence types
are applicable for you.
Entering an Absence
Web
 Select the Time Sheet tab. The following screen is displayed.
 Click New Absence. It brings up a screen listing absence types.
16 November 2018
Web
 Select the Absence type to be entered.

 Click Add to Time Sheet to create the absence on your Time Sheet. The Time Sheet
re-appears with the new absence.
 Enter the hours.
17 November 2018
Entering Special Pay Requests through the Web
If you need to request a special payment associated with your hours worked, you can enter this
request on your Time Sheet.
Web

 Enter the Work Order information given to you by your project manager. (For a
detailed description of each field refer, to Chapter 4, PREPARING TO ENTER
TIME.)
 Click Add to Time Sheet to save the Work Order to your Time Sheet only. You will
be returned to the Time Sheet with the new Work Order displayed.
 Enter the units requested.
WARNING!
Do not add any Special Payments to your Quick Entry List.
18 November 2018
19 November 2018
Additional Time Sheet Features for the Web
Reversing Changes to Your Time Sheet

Changes to your Time Sheet can be reversed by using the UNDO button. This action reverses all
changes made to your Time Sheet since the last Save, with the exception of Work Orders added
using the New Work Order Button.
Entering Time for a Prior Day

As long as your Time Sheet is unlocked (available for modifications), you can enter time for a
prior day by entering the hours on the appropriate day.
Note

Be sure to adhere to contract and/or organization requirements
regarding entering time for a prior day.
Viewing Time for Prior Weeks

You can view what you entered for the prior week by switching the calendar week shown in the
section below the TOTALS line of the Time Sheet:
Web
 Select the Time Sheet tab. Go to the bottom left box of your Time Sheet.
 Click the down arrow for the date.
 Click the prior week’s date.
 Click Select. The time you entered will be displayed.
Checking Lockout Status

There may be a different lockout status for a week. You can see the current week’s lockout time
in the Current Week Lockout box in the middle section below the Time Sheet.
If you belong to a mid week processing organization, you may see two times by which all your
time must be entered for the week. The first time indicates when your time must be entered for
the mid week process and the second time indicates when your time must be entered for the end
of the week process.
20 November 2018
Submitting Time through the Web
Once all time is correctly entered for the pay period, the Time Sheet must be submitted to
management for approval. The completion of entering your work or absences for the period is
when you submit it to your manager for approval.
Web
 Click Submit Week. A message stating that your Time Sheet has been saved and
submitted is displayed.
Tip
When you save your Time Sheet on the week ending date, you will
automatically be prompted to submit it at the same time. Click
Submit Week to save and submit your Time Sheet.
21 November 2018
Entering Time through the Telephone
When accessing e-TES by telephone, the following functions are available to enter time into the
Time Sheet.
Function 1 Quick Entry
Function 2 Absence
Function 3 Regular Hours
Function 4 Overtime Hours
Function 5 Time Addition
Function 6 Time Adjustment
Function 7 Special Payments
Each function has prompts that guide you through how to enter or change your Time Sheet.
Tip
To enter a decimal for a partial hour or unit, press the asterisk key
[*]. For example, 2.5 hours would be recorded as 2*5. Remember
to complete the input with the # sign.
Entering Time Using the Quick Entry List
Telephone
Enter:
 [1][#] - Quick Entry.
Listen for the recorded name of item on Quick Entry List, (if applicable).
 Enter:
 [1][#] to enter hours; or,
 [2][#] to bypass entry; or,
 [3] sequence number [#] to jump to another entry; or
 [4][#] to hear Work Order for current entry.
 To enter hours on the Quick Entry List item, enter:
 [1][#] to enter hours.
 Hours [#].
 [#] to confirm, or [1][#] to re-enter.
Enter:
 [5][#] to end this function when all hours have been entered.
22 November 2018
Telephone
Note

If you have an online Work Authorization which is not complete,
you will receive an Unauthorized Changes message:
 Enter:
 [1][#] to cancel or,
 [#] to save the unauthorized entry
Entering Time for Infrequently-Used Work Orders
Telephone
Enter:
 [3][#] - Regular Hours.
 Wage/Time Type [#]. [#] to confirm entry, or [1][#] to re-enter.
 Project [#]. [#] to confirm entry, or [1][#] to re-enter.
 Assignment [#]. [#] to confirm entry, or [1][#] to re-enter.
 Hours [#]. [#] to confirm entry, or [1][#] to re-enter.
The transaction is complete. Enter:
 [1][#] to add this Work Order to your Quick Entry List otherwise, press [#].
Tip
When you enter hours using Function Code 3, e-TES will check for
the Wage/Time Time, Work Order combination on your Quick
Entry list. If it is not already on your Quick Entry List, you will
have the option of adding it to your list.
23 November 2018
Entering Overtime Hours
Telephone
Enter:
 [4][#] - Overtime Hours.
 Wage/Time Type [#]. [#] to confirm, or [1][#] to re-enter.
 Project [#]. [#] to confirm, or [1][#] to re-enter.
 Assignment [#]. [#] to confirm, or [1][#] to re-enter.
 Hours [#]. [#] to confirm, or [1][#] to re-enter.
The transaction is complete. Enter:
 [1][#] to add this Work Order to your Quick Entry List otherwise, press [#].
Tip
When you enter hours using Function Code 4, e-TES will check for
the Wage/Time Type and Work Order combination on your Quick
Entry List. If it is not already on your Quick Entry List, you will
have the option of adding it to your list.
24 November 2018
Adding Time to your Time Sheet
Telephone
Enter:
 [5][#] - Time Addition.
 Select the date for which you want to enter time:
 [#] to enter time for today, or,
 date [#] in mmdd format. [#] to confirm, or [1][#] to re-enter.
 Identify the type of time you need to enter:
 [1][#] for Quick Entry; or,
 [2][#] for Regular Hours; or
 [3][#] for Overtime Hours; or
 [4][#] for Special Payments.
Follow the procedure for the type of time entry selected.
Modifying Time Entered
Telephone
Enter:
 [6][#] - Time Adjustment.
 Select the date for which you want to enter time:
 [#] to enter time for today: or,
 date [#] to specify a date in mmdd format. [#] to confirm, or [1][#] to re-enter.
 Select the transaction to be modified:
 [1][#] to select transaction; or,
 [2][#] to bypass transaction.
 If the transaction was entered by using Function Code 1, Quick Entry, you will hear
the recorded name of the Work Order.
 If the transaction was entered using Function Code 3, Regular Hours, or Function
Code 4, Overtime Hours, you will hear the specific Wage/Time Type, project, and
assignment that was entered.
25 November 2018
Telephone
 Enter modification request:

 [1][#] to delete the transaction; or,
 [2][#] to modify the transaction, select one of the following:
 [1][#] to change hours; or,
 [2][#] to change Work Order; or,
 [3][#] to change Wage/Time Type.
 To confirm modification, press [#], or [1][#] to re-enter.
 The transaction is complete. You may continue to your next transaction and repeat
the adjustment process by entering:
 [1][#] to select item, or,
 [2][#] to bypass entry.
Tip
When adjusting hours, do not modify to zero; instead, delete the
entire transaction.
26 November 2018
Entering Absences by Telephone
Use Function Code 2, Work Absence, to record hours not worked during your scheduled work
week. You can select one of the commonly-used absences such as Holiday, Sick Leave, or
Vacation, or you can enter an activity code for any other absence. In addition, you can enter
future absences up to twelve weeks in advance from the end of the current week.
Note
 Absences can be entered for a single day or for a range of

consecutive days. However, be cautious when you enter
consecutive days; only enter absences for the days you are
scheduled to work.
Tip
Because scheduled work weeks may include weekends, Saturday
and Sunday are included in consecutive days. If you do not wish to
enter hours for the weekends, record a 2-week absence by entering
Monday to Friday of the first week and then repeat Function Code 2
to enter Monday to Friday of the second week.
Entering an Absence
Telephone
Enter:
 [2][#] - Work Absence.
 Select one of the options:
 [1][#] for single day of absence: Enter the date or choose the default for the current day.
The date format is two digits for the day and two digits for the month (MMDD).
Leading zeros are required for any single digit days or months. e-TES responds with the
day of the week and date.
 [2][#] for consecutive days absence: e-TES will prompt you for the first day of absence
and then the last day of absence. e-TES responds with the number of days of absence.
 [#] to confirm entry, or [1][#] to re-enter.
27 November 2018
Telephone
 Select the absence type:

 [#] to enter; or,
 Wage/Time Type [#].
 [1][#] for commonly used Wage/Time Types:
 [1][#] for Holiday; or,
 [2][#] for Sick Leave; or,
 [3][#] for Vacation.
 [#] to confirm entry, or [1][#] to re-enter.
 Hours [#]. [#] to confirm entry, or [1][#] to re-enter.
28 November 2018
Entering Special Pay Requests by Telephone
If you need to request a special payment associated with you hours worked, you can enter this
request using the telephone.
Telephone
Enter:
 [7][#] - Special Payments.
 Wage/Time Type [#]. [#] to confirm, or [1][#] to re-enter.
 Units [#]. [#] to confirm, or [1][#] to re-enter.
29 November 2018
Additional Time Sheet Features for the Telephone
Canceling Current Action

If you began to enter information but have now changed your mind, entering [*][*][C] will
return you to the Main Menu.
Entering Time for a Prior Day

As long as your Time Sheet is unlocked (available for modifications), you can enter time for a
prior day using Function Code 5.
Adding Time to your Time Sheet
Telephone
Enter:
 [5][#] - Time Addition.
 Date [#] in mmdd format. [#] to confirm, or [1][#] to re-enter.
 Select the type of time you wish to enter:
 [1][#] for Quick Entry; or,
 [2][#] for Regular Hours; or
 [3][#] for Overtime Hours; or
 [4][#] for Special Payments.
Follow the procedure for the type of time entry selected.
30 November 2018
Hearing Time for Today

If you cannot remember how much time you already entered today, you can enter a Time Query,
using Function Code 22.
Phone
Enter:
 [2][2][#] - Time Query.
 [1][#] for specific date.
 e-TES plays back the information for the option selected.
Hearing Time for Prior Day

If you cannot remember how much time you entered for a prior day, you can enter a Time Query,
using Function Code 22.
Phone
Enter:
 [2][2][#] - Time Query.
 Specify date:
 [1][#] for specific date; or
 [2][#] for current week’s data; or
 [3][#] for prior week’s data.
 e-TES plays back the information for the option selected.
31 November 2018
Submitting Time by Telephone
Once all time is correctly entered for the pay period, the Time Sheet must be submitted to
management for approval. The completion of entering your work or absences is when you
submit it to your manager for approval.
Telephone
Enter:
 [8][#] - Time Submittal.
 e-TES performs additional validation and responds with errors encountered. Enter:
 [#] if there are no errors; or
 [1][#] to cancel action.
Note
 If any errors are found in the time entry transactions, your time will
not be submitted. e-TES will respond with a message telling you the
errors in your time transactions. Correct the errors using the
appropriate functions and re-submit your time.
32 November 2018
6. CORRECTING TIME ENTRIES
It may be necessary for you to correct an existing time entry. This may be because your work
day was longer or shorter than what is reflected in e-TES, you entered time under the wrong
Work Order Number, the Work Order Number changed without your knowledge, etc. The
following sections describe how to make corrections depending upon the type of error, and the
time that elapsed since the error was entered.

Error Type Web Telephone
Incorrect number of hours  Click Time Sheet.  Select Function

on a single Work Order  Add Hours: Code 6, Time
Number; entered before the Select the Work Adjustment and
worker lockout. Order and enter the follow the
Charged wrong Work time. prompts.
Order Number before the  Adjust Hours:
worker lockout. Type over the
incorrect number.
e-TES will adjust
the total hours.
 Delete Hours
from Work
Order: Delete the
time entered. The
Work Order will
remain on your
Time Sheet but no
time will be
charged.
Charged wrong  Follow the  Follow the
hours/Work Order after directions for directions for
time was submitted, but correcting errors correcting errors
before worker lockout. before submitting before submitting
(above), and re- (above), and re-
submit your Time submit your Time
Sheet after the Sheet after the
corrections are corrections are
made. made.
1 November 2018

Error Type Web Telephone
Incorrect number of hours  Have your  Have your

on a single Work Order manager unlock manager unlock
Number; entered after the your Time Sheet, your Time Sheet,
worker lockout. then follow the then follow the
Charged wrong Work directions (above) directions (above)
Order Number after the for correcting for correcting
worker lockout. errors after time errors after time
was submitted. was submitted.
Charged wrong  Cannot be  Cannot be
hours/Work Order after corrected in e- corrected in e-
manager lockout. TES. Your TES. Your
Charged wrong manager will manager will
hours/Work Order after forward the forward the
payroll was submitted. correction to the correction to the
Labor Accounting. Labor Accounting.
2 November 2018
7. PRIOR TIME ADJUSTMENTS
It may be necessary to adjust time entries for prior weeks. The Prior Time Adjustments option
allows e-TES users to enter prior time adjustments in a familiar timesheet environment using all
of the currently existing supporting data and data relations in the application.
Note

The Prior Time Adjustments option is available only via the Web for
organizations which select the option. There are several differences from the
Time Sheet features:
 The timesheet template is not available.
 The Quick Entry list is not available.
 A system Work Order Description will be displayed and cannot be
modified.
Entering a Prior Time Adjustment
Web
 Select the Prior Time Adjustment tab. The following screen is displayed.
 Identify the week to be adjusted by selecting the week ending date from the dropdown
list located in the bottom left corner of the timesheet
1 November 2018
Web
 Click Select to display the timesheet with previously entered hours/units.
Note

If you were missing a time sheet for that week, a blank time sheet will be
available
 Enter the adjustment to the previously recorded time.
Tip
The Time Sheet’s hours/units for any day of the week as well as
Time Type, Work Order may be changed. If used by your
organization, Labor Category and Cross Charge information are
also available for change.
 Change hours by typing over the incorrect number.
 To insert new lines, use the New Work Order and New
Absence buttons in the same manner as in the Time
Sheet function.
 If you wish to restart the adjustment, use the Redo
Adjustments button to reverse all changes made to your
original Prior Time Adjustment time sheet.
 The adjustment must pass all time validations
2 November 2018
Web
 Click Submit. A pop-up window for identifying the reason for the adjustment is
displayed.
Note

The reason for the adjustment must be selected from the list of
reasons in the list. Based on your organization’s setup, a free form
entry area for the reason may be available to you. Select the
“Other” reason from the list to open the free form entry area.
 Select the Adjustment Reason
3 November 2018
Web
 Click OK to display a message stating that your adjustment has been submitted for
approval.
 Click OK to display the time sheet in the protected mode.
Note

 Submitted adjustments cannot be modified until all e-TES
approving levels and Labor Accounting have processed the
adjustment.
 Adjustments that have been rejected by any approving level
or by Labor Accounting may be modified.
WARNING!
An adjustment that has been fully processed may not be available
until the weekly posting process is completed.
4 November 2018
Web
 Click Status to display the current status of the adjustment.
5 November 2018
8. WORK LOCATION
To facilitate accurate tax withholding, you must record where you are working each day of the
week. Your business unit’s tax group will coordinate with Human Resources to inform you
when your tax declarations should be changed. This process is intended to minimize any
negative impacted you may experience at year-end.
There are 2 sections to your work location:

 Default Work Location – the work location you would normally use every day, including
your off days
 Work Location – the location where you actually work each work day
 Work Location List – a list of work locations that you maintain and may select from
Tip
If you normally work from home when you are requested to
work on your off day, enter your home address as the default for
your off days. Otherwise, you should enter the work location as
the default.
Note

You are only required to enter a work location when you record
work hours. If you are recording a full day absent or you are not
recording any hours for a day (ex. on your off day), you are not
requested to record a location.
 If a work location is entered for full day absences or when no
work is record, the system will remove the work location.
 You will not be able to save your time sheet if you have not
previously saved your work location on a day with work
hours.
WARNING!
There is no work location process available on the phone.
1 November 2018
Features
Default Work Location

You must establish where you would normally work for each day of the week, including
weekends. Recording were you would work on your off days provides you with a tool to rapidly
update your daily work location.
New Work Location

If you are in a different work location than your default work location, you can enter the new
address in this section.
Work Location List

If you are in a different work location than your default work location, you may select an address
from this list. This list is solely maintained by you.
Work Location
This is your actual daily work location. You can populate the data in this section from the
Default Work Location, the New Work Location or Work Location list sections. Copying the
address from the previous day is also available.
Entering your Default Work Locations
Web
 Select the Work Location tab. The following screen is displayed with a message for
first time users.
2 November 2018
Web
 Click Modify Default Work Location. The following screen with 7 blank days is
displayed.
 Enter an address under the New Work Location.

 Select the appropriate day(s).
 Click Apply.
 Complete all 7 days with a valid work location.
 Click Save.
3 November 2018
Entering your daily Work Locations
Web
 Select the Work Location tab. The following screen is displayed.
4 November 2018
Web
5 November 2018
Web
 Insert your daily work location.

 Select Default Work Location, New Work Location and enter a new
address, or Work Location list and select a work location from the list.
 Check the appropriate day(s) and click Apply or click the All Days
button.
 Click Save Work Location.
Tip
If you have a minimum of one daily work location saved in the
week, you can also copy the previous saved work location by:
 Check the appropriate day.
 Click Copy.
Changing a prior week’s Work Location
Web
 Select the Work Location tab. The following screen is displayed.
6 November 2018
Web
 Change the date to the appropriate week.
7 November 2018
Web
 Click Select. The correct work location is displayed.
8 November 2018
Web
9 November 2018
Web
 Select Default Work Location, New Work Location and enter a new address, or Work
Location list and select a work location from the list.
 Check the appropriate day(s) and click Apply or click the All Days button.
Entering your Default Work Locations
10 November 2018
 Select the Work Location tab. The following screen is displayed.
11 November 2018
 Click the Maintain Work Location List button. The following screen is displayed.
12 November 2018
13 November 2018
 To add to your list, enter a new work location and click the Add button.
 To delete an entry, highlight the entry in the list and click the Delete button.
14 November 2018
9. ADDITIONAL FEATURES
To assist you with minimizing your work errors, special features have been included to help
control access, monitor your benefit hours, confirm contact adherence, manage your
communications, verify your work location for the week, and communicate the lockout
period(s). While many of these features have been consolidated on the Web, there are multiple
functions on the telephone.
Features
Changing Your Phone Password / Access Number

To ensure the security and privacy of your time data, e-TES is accessed using a Password (Web)
or Access Number (Telephone). Refer to the Notes below for the Password / Access Number
rules for each access method.
Tip
You can use alphabetic as well as numeric characters for your
telephone Access Number by following the instructions for entering
alphabetic characters detailed in the section, Entering Alphabetic
Characters, under the heading, Help on the Telephone.
Note

Your Phone Access Number
 Must be between 8 and 16 characters in length.
 Must contain at least one numeric character.
 Must consist of ONLY numbers and letters.
 Must contain at least two alpha characters.
 Must not be the same as the old password.
 Must not have been used during the past 90 days.
Your Web Password
 Must be from 8 to 16 characters in length.
 Must contain at least two alpha characters (a-z, A-Z).
 At least one of the alpha characters must be Upper Case (A-
Z).
 Must contain at one numeric character (0-9).
 Must contain at least one special character ~!`@#$%^&*()_-
+=,^{}[]<>:;|’
 Must not be a dictionary word. .
 Must not be the same as the old password.
 Must not have been used during the past 90 days.
15 November 2018
Tip
If you forget your password / access number, contact your e-TES
Help Desk to have your password / access number reset to the
default.
Web Telephone
 Select the Profile tab.. Enter:

 To change your Phone Access  [2][4][#] - Employee Data
Number, click the New Phone Change.
Password button at the bottom of  [1][#] - Access Number Change.
the screen.  Enter your new Access Number [#].
 Enter your OLD password.  Re-enter your new access number
 Enter your NEW password. for confirmation [#].
 Enter your new password a second
time for verification.
 Click OK.
16 November 2018
Changing Your Personal Information

You may modify your personal parameters at any time using either Web or telephone access to
e-TES. These include the following:
 Name Recording – (telephone only) State your name clearly. You will hear the
recorded name each time you log on to and exit the system. Your Manager, Manager
Alternate, and Administrator will hear this recording every time they access your
time-entry information.
 Report Destination:
 Fax Number - Enter your new FAX number.
 Printer ID - Enter a new mainframe printer ID number of three or four characters. e-
TES repeats the printer ID number, including the description and location of the printer.
 E-Mail Address - Employee Locator Telephone Number. Your e-mail address for your
DXC Outlook account is your 8-character official DXC shortname@dxc.com or any
other internet address. Special characters may be needed for this internet address. Refer
to the section, Special Characters Help, for a list of the keypad combinations for each
special character (Telephone only).
 Employee Locator FAX Number - Enter your Employee Locator FAX Number.
 Employee Locator Mobile Number - Enter your Employee Locator Mobile
Telephone Number
 Employee Work Location - Enter your work location Zip Code or 2-digit country
code. Select your address or building from a list of choices.
 Pager Number – (Web only) Employee pager telephone number.
Web Telephone
 Select the Profile tab. Enter:

 Type in the updated information.  [2][4][#] - Employee Data
 Click Update. Change.
 Enter the option for the data to be
changed:
 [2][#] Name Recording; or,
 [3][#] Report Destination; or,
 [4][#] Employee Locator phone
number; or,
 [5][#] Employee Locator FAX number;
or,
 [6][#] Mobile phone number; or,
 [7][#] Employee work location.
 Enter the new information [#].
17 November 2018
Confirm Contracted Hours
Web Phone
 Select the Profile tab. Your Enter:

contracted hours are displayed.  [2][0][#] - Employee Query.
 [1][#] for Employee Information.
e-TES plays back your contracted
hours.
Managing Communication
Web Phone
 Select the Profile tab. Enter:

 Select the field to be updated.  [2][4][#] - Employee Data
 Enter the information. Change.
 Click Update.
Enter the option for your change:
 [3][#] Report destination; or,
 [4][#] Employee Locator phone
number; or,
 [5][#] Employee Locator FAX number;
or,
 [6][#] Mobile phone number; or,
 [7][#] Employee work location.
 Enter the new information [#].
18 November 2018
Monitoring your Benefit Hours
Web Phone
 Select the Profile tab. Your benefit Enter:

hours are displayed.  [2][0][#] - Employee Query.
 [1][#] for Employee information.
e-TES plays back benefit hours.
Verify Weekly Work Location
Web Phone
 Select the Profile tab. Your weekly Enter:

work location is displayed.  [2][0][#] - Employee Query.
 [1][#] for Employee Information.
e-TES plays back your work
location.
Communication of Lockout Times
Web Phone
 Select the Time Sheet tab. Your Enter:

Current Week Lockout is displayed.  [2][0][#] - Employee Query.
 [2][#] for weekly lockout dates and
times. e-TES plays back your
weekly lockout date and time.
19 November 2018
Query Time Sheet for a Week
Web Phone
 Select the Time Sheet tab. Enter:

 Click the drop down for Date  [2][2][#] - Time Query.
Selection.  Enter the option:
 Select date and click Select.  [1][#] for specific date; or
 [2][#] for current week’s data; or
 e-TES plays back the information
for the option selected.
20 November 2018
10. REPORTS
Reports can be viewed on the screen and printed from your browser. You also have the
capability to hear your time report on the phone. As this telephone option is very tedious, you
may prefer to send your report to a specific location where you can view it.
Tip
For telephone access: All scheduled reports are delivered via your
e-mail address. If you have not specified a report destination, e-
TES will prompt you to do so when you request a report. After
your e-mail address has been added or changed, it becomes part of
your set-up.
Report Selection
Web Telephone
 Select the Report tab. Enter:

 [2][1][#] - Reports.
 Select the report.
 Select the type of report:
 Enter the selection criteria for your
 [1][#] - Time Detail
specific report.
 [2][#] - Audit Trail
 The report will be displayed.
 [3][#] - Quick Entry List
 Click on the frame of your browser  Enter the selection criteria for your
that contains the report information. specified report.
 Select File  Print.
 Enter:
 Make any adjustments to the print
criteria and press OK. The report  [1][#] to request another report, or
will be printed on your computer’s  [#] to end.
default printer.
Note

Each report will have its own prompts. The prompts will be
discussed in the following sections.
1 November 2018
Audit Trail
The Audit Trail Report lists every transaction which affected your Time Sheet, and the date,
time, and person who made it.
Web Telephone
 Follow the report selection  Follow the report selection

procedures for the Audit Trail procedures for the Audit Trail
Report, using these selection Report, using these selection
criteria: criteria:
 Identify the Request Type (available  [1][#] for current week’s data.
only if your organization has enabled  [2][#] for prior week’s data.
Comments and References)
 Select the Year, Month, and Day
(Week Ending Date). The system
defaults to the week ending date of the
current week.
Example – Audit Trail Report
2 November 2018
Example – Audit Trail Report with Comments
Example – Audit Trail Comments Only Report
3 November 2018
Personnel Query
The Personnel Query Report is used to display personnel profile information.
Web Telephone
 Select Personnel Query. (Not Available)
4 November 2018
Example – Standard
5 November 2018
Example – Asia
6 November 2018
Example – India
7 November 2018
Example – Australia
Quick Entry List
The Quick Entry List Report displays all Work Orders available on your personal Quick Entry
List.
8 November 2018
Web Telephone
 Select Quick Entry List.  Select Quick Entry List.
Example
9 November 2018
Time Adjustment
The Time Adjustment Report shows an image of a Time Sheet with “Before” and “After”
image of Prior Time Adjustment data the user entered and saved. The user is provided with
the feature of viewing his “In Process”, “Archived” or “All” Adjustments by selecting the
Request Type. In Process adjustments are those which have been submitted by the worker
but are pending action by e-TES approvers and/or Labor Accounting. Archived adjustments
are those which have been accepted by e-TES approvers and processed by Labor Accounting.
The report features the following:
 Each Work Order in the Time Sheet will have the image of “Before” and “After”
Prior Time Adjustment.
 The Adjusted hours are marked with Asterisk.
 The Prior Time Adjustment status like “Pending” or “Approved” or “Rejected”, under
various approval levels along with the name of Approval Manager is displayed.
 Totals are displayed by day and by Work Order line.
Web Telephone
 Follow the report selection (Not Available)

procedures for the Time
Adjustment Report, using these
selection criteria:
 Select the Request Type (“In Process”,
“Archived”, “All”).
 Select the week ending date (optional
for “In Process” Request Type). The
system defaults to the Request Type to
“In Process” and week ending date to
empty.
10 November 2018
Example – Time Adjustment Report (In Process Adjustments)
Example – Time Adjustment Report (Archived Adjustments)
11 November 2018
12 November 2018
Time Detail Report
The Time Detail Report shows an image of a Time Sheet with all the data the user entered and
saved. The report features the following:
 Totals are displayed by day and by Work Order.
 The Time Sheet status, whether “Submitted” or “Approved” is displayed at the top of
the report.
Web Telephone

procedures for the Time Detail procedures for the Time Detail
Report, using these selection Report, using these selection
criteria: criteria:
 Identify the Request Type (available  [1][#] for current week’s data; or,
only if your organization has enabled  [2][#] for prior week’s data; or,
Comments and References and Work  [3][#] for future weeks’ data.
Location)
 Select the Year, Month, and Day
(Week Ending Date). The system
defaults to the week ending date of the
current week.
Example – Time Detail
1 November 2018
2 November 2018
Example – Time Detail with Comments
Example – Time Detail Comments Only
3 November 2018
Example – Time Detail with Work Location
4 November 2018
Work Location
The Work Location Report is used to display the addresses you reported where you worked. The
report automatically displays the work location the week selected and 4 previous weeks.
Web Telephone
 Select Work Location. (Not Available)
Example – Work Location Detail
5 November 2018
Example – Work Location Audit
6 November 2018
WO Authorization
The WO Authorization Report lists all work order and labor categories you are authorized to use.
It includes the date and person who authorized the request.
Web Telephone

procedures for the WO procedures for the WO
Authorization Report. Authorization Report.
Example
7 November 2018
11. MANAGER FUNCTIONS
The basic role of a manager in e-TES is to approve the work recorded by an employee or review
the work of a subcontractor. Additionally, the organization many require managers to maintain a
work authorization form for their workers. To facilitate these processes, other people may be
assigned to complementary roles. Keeping in mind that workers are initially assigned to a
manager via their department, here are some managerial and administrative roles.
 Approval Manager - reviews and approves the work recorded.
 Default Manager - receives all new hires.
 Manager Alternate - has the authority to approve for another manager.
 Manager Administrator - assists the manager with monitoring activity.
Note

Detailed discussion of the complementary management roles
(Default manager, Manager Alternate and manager Administrator)
can be found in Chapter 10, MANAGER SUPPORT
FUNCTIONS.
Maintaining a work authorization can be found in Chapter 11,
ADDITIONAL MANAGER FEATURES and a detailed
discussion is available in Appendix A, YOUR WORK
AUTHORIZATION.
Approval Manager Overview
An Approval Manager is any e-TES user who is responsible for approving the time of at least
one person. The Approval Manager is responsible for the routine oversight of the workers
assigned to them. This oversight includes creating authorizations and reviewing, correcting, and
approving time. If a worker is assigned to a new manager, the Approval Manager is responsible
to transfer approval authority for the worker to the new Approval Manager.
Because the Approval Manager’s role is so critical to the time entry process, the Approval
Manager may choose to designate Manager Alternate to act in their absence. When acting on
behalf of the Approval Manager, the Manager Alternate has the same responsibilities and
capabilities as the assigned Approval Manager.
Approval Managers may also designate Manager Administrators to assist with the approval
process. Administrators can request reports and perform queries to assist the manager in the
review process prior to approval, but cannot approve or change time.
When an Approval Manager Transfers Within DXC

e-TES does not have a function for replacing an existing Approval Manager with another
Approval Manager. Replacing an Approval Manager occurs when an Approval Manager
8 November 2018
reassigns all his workers to another manager. This can be done either by the Approval Manager or
his Manager Alternate.
When the Approval Manager reassigns all his workers to another manager, he gives up approval
authority for all workers on his list, though he may still have access to the manager functions if he is
an alternate for another manager. In addition, his alternate(s) and administrator(s) are deleted.
If an Approval Manager leaves an organization without reassigning all workers, the system
automatically reassigns the workers to the Approval Manager’s department Default Manager. If
the Approval Manager is the Default Manager, the workers are reassigned to the Labor
Accounting Administrator. e-TES notifies the Default Manager and the Labor Accounting
Administrator by a recorded message when new workers have been added to their Approval
Lists.
When an Approval Manager Leaves DXC

If an Approval Manager leaves DXC, he/she must reassign all workers to another manager. If
the workers are not reassigned, the following automatically takes place:
 When the terminated Approval Manager is deleted from e-TES, the workers will be
assigned to the Default Manager of his department.
 The Default Manager receives a message notifying him that new workers have been
added to his Approval List.
 The Default Manager reassigns the new workers to a new Approval Manager.
 The terminated Approval Manager’s alternate and administrators will no longer have
access to the Approval List.
 New Alternate and Administrators must be assigned by the new Approval Manager.
Approval Manager Capabilities

 To approve or disapprove work recorded.
 To record missing time for absent workers.
 To unlock present worker’s Time Sheet for workers so that they may make
corrections.
 To correct Time Sheets for absent workers.
 To review subcontractor time if a subcontractor manager is approving their time.
 To maintain the work authorization form.
 To correct a user’s work location.
Note

Except for maintaining a work authorization for each person, all
above capabilities only exist for the current Time Sheet period if the
manager lockout has not yet passed.
9 November 2018
Approving / Disapproving Time

Workers have until midnight each day of the week to enter time for that day, or any prior day of
that pay week. However, on the last day of the pay week, lockout times, which are set by each
organization, are enforced to allow for Labor Accounting processing.
When workers have completed entering their time for the pay week, they submit their time. In
case of an error, the worker may correct and re-submit time, up until the worker lockout. After
the worker lockout, time submitted is considered final and available for manager approval. Un-
submitted time is also available for approval. Managers have until the manager lockout time to
review and approve time. The manager may choose to approve all workers, approve individual
workers, or postpone approval of individual workers. After the manager’s lockout, all the e-TES
transactions are extracted for Labor Accounting processing.
Unapproving Time
If time has already been approved but a worker must make modifications to his time, the
worker’s time must be “unapproved”. If all workers must be unapproved, select the option to un-
approve all.
Note

These actions can take place only if the manager lockout time has
not passed.
10 November 2018
Managing Time Activities (Web)
Approving / Unapproving Time (Web)
Web
 Select the Approve Time tab. The following screen is displayed.
 Select the manager you wish to emulate and click OK. The following screen showing
all workers is displayed.
Note
11 November 2018
Web

If you were a Manager Alternate, the names of all other managers
for whom you are an alternate would appear in the selection box.
 Click Select All to view all workers; or,

 Select an individual worker and click Selected to view time for a single worker.
Note

If a worker recorded time against an unauthorized work order, you
will be prompted with an authorization window.
12 November 2018
Web
 To approve time for an individual:

 Click the Select box in the right-hand corner of the Time Sheet.
 Click Approve Time.
Note

You can select all individuals first before clicking the approval
button.
13 November 2018
Web
 To unapprove time for an individual:

 Click the Select box in the right-hand corner of the Time Sheet.
 Click Unapprove Time.
 To approve time for all workers:
 Click Select All.
 Click Approve Time.
Note

All workers are shown, but if a worker has no time recorded, the
system will automatically disable the worker from the approval
option by graying the Select box for that worker.
 Click the Comments link to the right of the individual’s name to display the following
screen:
14 November 2018
15 November 2018
Adding Time for Workers (Web)
Web
 Select the Adjust Time tab. The following screen is displayed.
 Select the worker’s manager and click OK. The following screen is displayed.
16 November 2018
Web
 Select the worker and the week for which the adjustment is to be made. Click OK.
The following screen is displayed.
17 November 2018
Web
 Follow the procedure to add time to the worker’s Time Sheet.
Unlocking a Time Sheet (Web)

If a worker must correct the time they have entered after the lockout time has passed, the
Manager may unlock the worker’s Time Sheet.
Web
 Select the Unlock Time Sheet tab. The following screen is displayed.
18 November 2018
Web
 Select the worker’s Manager and the Week Ending Date for the Time Sheet to be
unlocked.
 To unlock all workers for the Manager, click Unlock All TS.
 To unlock a single worker Time Sheet, click Get Personnel.
 The following screen is displayed.
 Select the worker or workers to be unlocked. Click OK.
Changing Time for Workers (Web)

The procedure for managers to correct time through the Web is the same as the procedure for
adding time. Refer to the section, Manager Time Addition (Web) for the procedure to correct
time entry.
19 November 2018
Approving Prior Time Adjustments (Web)

The Prior Time Approval link is available in the e-TES main menu for managers and alternate
managers. The following is the process involved in approving or rejecting prior time
adjustments.
20 November 2018
Web
 Select the Prior Time Approval tab. The following screen is displayed.
Note

Only the week ending dates for which there are adjustments to approve will
be displayed.
 Select a manager and a week ending date.

 Click OK. The Prior Time Approval Detail screen showing all current labor
adjustment requests meeting the selection criteria is displayed.
21 November 2018
Web
Note

An “Approve” and a “Reject” check box is available on the top right hand
corner of each time sheet.
22 November 2018
Web
Approving Prior Time Adjustments
 Click the Approve check box on the time sheet(s) you wish to approve.
 Click Submit. A message stating the adjustments have been approved is displayed.
 Click OK.
Note

 Depending on your organization’s setup, up to 3 levels of
approval may be required. The number of next level approvers
required is dictated by an entry in the organization parameters
table.
 When multiple levels of approvers are required, you will see the
following screen when submitting your approval.
23 November 2018
Web
 Select a next level approver:

 Enter an approver’s first/or last name or
 Click the Search button to choose the approver name from the returned list
 Click Submit.
24 November 2018
25 November 2018
Web
Rejecting Prior Time Adjustments
 Click the Reject check box on the time sheet to display the rejection reason screen.
 Enter a reason for rejection.
 Click Submit.
 Click Status on the time sheet to display the current status of the adjustment.
26 November 2018
Web
Note

The Prior Time Approval Status page reflects the details of the labor
adjustment request including all the approval managers involved at all
levels.
27 November 2018
Reviewing Prior Time Adjustments (Web)

The Prior Time Review link is available in the e-TES main menu for managers and alternate
managers. The following is the process involved in approving or rejecting prior time
adjustments.
28 November 2018
Web
 Select the Prior Time Review tab. The following screen is displayed.
Note

Only the week ending dates for which there are adjustments to review will
be displayed.
29 November 2018
Web
 Select a manager and a week ending date.

 Click OK. The Prior Time Review Detail screen showing all current labor adjustment
requests meeting the selection criteria is displayed.
Note

An “Review” and a “Reject” check box is available on the top right hand
corner of each time sheet.
30 November 2018
Web
Approving Prior Time Adjustments
 Click the Review check box on the time sheet(s) you wish to approve.
 Click Submit.
Note

 One level of approval is required.
31 November 2018
Web
Rejecting Prior Time Adjustments
 Click the Reject check box on the time sheet to display the rejection reason screen.
 Enter a reason for rejection.
 Click Submit.
32 November 2018
Note

The Prior Time Review Status page reflects the details of the labor
adjustment request including all the approval managers involved at all
levels.
33 November 2018
Managing Time Activities (Telephone)
Approving / Unapproving Time (Telephone)
Telephone
Enter:
 [4][4][#] - Time Approval.
 (Alternate Managers only) Select employees for action:
 [1][#] your employees; or,
 [2][#] Alternate Manager employees.
 Select the approval option:
 [1][#] approve all workers; or,
 [2][#] approve individually; or,
 [3][#] unapprove one employee; or,
 [4][#] unapprove all employees.
 Identify the worker (if approving/unapproving individually). Using a single key (not
the *nn used for the Work Orders) enter the first letter of the first name and at least
the first two letters of the last name, followed by #. For example, the name ‘John
Smith’ would be entered using the keypad numbers ‘576’.
 [#] to approve time.
34 November 2018
Adding Time for Workers (Telephone)
Telephone
Enter:
 [4][5][#] - Time Addition by Manager.
 Identify the worker.
 Using a single key (not the *nn used for the Work Orders), enter the first letter of the
first name and at least the first two letters of the last name. For example, the name ‘John
Smith’ would be entered using the keypad numbers ‘576’.
 Press [#] to confirm entry, or [1][#] to re-enter.
 Select the time type to be added:
 [1][#] work absence; or,
 [2][#] regular hours; or;
 [3][#] overtime hours; or,
 [4][#] special payments.
 Follow the prompts for the entry option selected. When completed, enter:
 [1][#] to add another transaction for employee’s name; or,
 [2][#] to add transactions for another employee of manager’s name; or,
 [3][#] to end this function.
35 November 2018
Unlocking a Time Sheet (Telephone)
Telephone
Enter:
 [4][8][#] - Employee Unlock.
 Enter:
 [1][#] to unlock all workers; or
 [2][#] to unlock one worker.
 Identify the worker. Using a single key (not the *nn used for the Work Orders),
enter the first letter of the first name and at least the first two letters of the last name.
For example, the name ‘John Smith’ would be entered using the keypad numbers
‘576’.
 When completed, enter:
 [1][#] to unlock another worker; or,
36 November 2018
Changing Time for Workers (Telephone)
Telephone
Enter:
 [4][6][#] - Time Adjustment by Manager.
 Identify the worker:
 Using a single key (not the *nn used for the Work Orders), enter the first letter of the
first name and at least the first two letters of the last name. For example, the name ‘John
Smith’ would be entered using the keypad numbers ‘576’. To confirm entry, press [#],
or [1][#] to re-enter.
 Enter the date for which the time will be adjusted. To confirm entry, press [#], or [1][#]
to re-enter.
 Enter the adjustment type:
 [1][#] to delete transaction; or,
 [2][#] to modify transaction.
 [1][#] to change hours; or,
 [2][#] to change Work Order; or,
 [3][#] to change Wage/ Time Type.
 Follow the prompts to make the adjustments.
 To confirm entry, press [#], or [1][#] to re-enter.
 Follow the prompts for the entry option selected. When completed, enter:
 [1][#] to adjust another transaction for employee’s name; or,
 [2][#] to adjust transactions for another employee of manager’s name; or,
37 November 2018
Time Approval Review By Administrator (Telephone)
Telephone
Enter:
 [4][3][#] - Time Approval Review By Administrator.
Note

This function is used by Manager Administrators only.
38 November 2018
Assigning Manager Alternates
To ensure that time is always reviewed and approved, you should identify at least two others
who can accomplish this duty if you are unavailable. These persons are referred to as Manager
Alternates. A Manager Alternate does not have to be a manager; they should be someone who
has some knowledge of the work being performed.
Approving Time as a Manager Alternate

If you are designated a Manager Alternate by another Approval Manager, during approval, you
will be prompted to identify the workers you wish to review and approve. The selection list will
include yourself (if you are a manager) and all other managers who have declared you their
alternate.
Assigning a Manager Alternate (Web)
Web
 Select the Assign Alternate tab. The following screen is displayed.
39 November 2018
Web
 Enter both of the last and first names of the new Alternate. The following screen is
displayed.
40 November 2018
Web
 Click Assign. The following screen displays.
41 November 2018
Web
 Click OK to add the new alternate.
42 November 2018
Assigning a Manager Alternate (Telephone)
Telephone
Enter:
 [4][7][#] - Role Assignment.
 [2][#] Manager Alternate.
 Select the type of action:
 [2][#] to Add to the Alternate List; or
 [3][#] to Delete Alternate from List.
 Identify Manager Alternate:
 Confirm the default Org. ID or enter another Org. ID.
 Enter the department of Manager Alternate. Using a single key (not the *nn used for the
Work Orders), enter the first initial of first name and at least the first two letters of the
Manager Alternate’s last name.
 Select the option to:
 [1][#] add a Manager Alternate for another manager; or,
 [2][#] to repeat this function for this manager; or,
 [3][#] or end this function.
43 November 2018
Assigning Administrators
The Administrator uses reports to perform their functions. They have access to all of the
manager’s reports.
Assigning a Manager Administrator (Web)
Web
 Select the Assign Administrator tab. The following screen is displayed.
 Select the name of the manager to which the administrator is being assigned. Click
OK.
44 November 2018
Web
 Enter either or both of the Last and First names of the new Administrator.
 Click Assign. The following screen displays.
45 November 2018
Web
 Click OK to add the new administrator.
46 November 2018
Assigning a Manager Administrator (Telephone)
Telephone
Enter:
 [3][#] Manager Administrator.
 [2][#] to add to Administrator List; or
 [3][#] to delete from Administrator List.
 Identify Administrator.
 Enter the department of Administrator. Using a single key (not the *nn used for the
Administrator’s last name.
 Select the option to:
 [1][#] add another Administrator; or,
 [2][#] to repeat this function for this manager; or,
 [3][#] or end this function.
47 November 2018
12. MANAGER SUPPORT FUNCTIONS
There are three complementary roles that are available to support the Approval Manager:
Default Manager, Alternate Manager, and Manager Administrator. The following sections
describe how these roles are used to facilitate time management by the Approval Manager.
Default Manager
A Default Manager is the person who, by default, receives all new hires for a sub organization
and department. This person may have one or more departments assigned to them. The function
of a Default Manager in e-TES is to transfer all new hires to the correct manager. A new hire is
assigned to a department in the HR System and sent to e-TES; therefore they receive the Default
Manager for their department as their Approval Manager. If the Default Manager is not the new
hires Approval Manager, the Default Manager must reassign the employee the correct Approval
Manager. This situation of the Default Manager having too many workers for approval can also
occur when e-TES is initialized.
Prior to e-TES implementation, each organization submits a list of departments and identifies
one default manager for each department. Initially, the Default Manager has approval authority
for all employees in the department. The Default Manager assigns each employee to the
appropriate Approval Manager who is then responsible for reviewing and approving his/her time.
When the Default Manager assigns a worker to an Approval Manager, the Default Manager no
longer has approval authority for that worker. If the department does not have a default
manager, the new hire is reported to a Labor Accounting Administrator.
Default Manager Capabilities

 To assign new hires to appropriate approval managers, where necessary.
 To reassign existing workers when an approval manager leaves the organization,
either by termination or by transferring.
1 November 2018
Assigning Workers to an Approval Manager
Web
 Select the Assign Personnel tab. The following screen is displayed.
 Select the default manager’s name from the list of managers displayed. Enter the
worker’s new manager in the fields provided. Click OK. The following screen is
displayed.
2 November 2018
Web
 Select the new manager and the workers to be reassigned from the lists provided.
Click Assign.
Note

The numbers to the right of the New Manager’s name indicate that
manager’s Org/Sub Org/Department.
Telephone
Enter:
3 November 2018
Telephone
 [1][#] Approval List.

 [2][#] to reassign employees to another manager; or
 [3][#] to reassign all employees to another manager.
 Identify the Receiving Manager:
 Enter the department of receiving manager. Using a single key (not the *nn used for the
Work Orders), enter the first letter of the first name and at least the first two letters of the
last name. For example, the name ‘John Smith’ would be entered using the keypad
numbers ‘576’.
 To confirm entry, press [#], or [1][#] to re-enter.
 Identify the worker to be reassigned. Using a single key (not the *nn used for the
worker’s last name.
 To confirm entry, press [#], or [1][#] to re-enter.
 Select:
 [1][#] to reassign another worker to this manager; or,
 [#] to end.
Replacing the Default Manager

Before a Default Manager leaves an organization, it is necessary to assign a replacement Default
Manager. Reassigning a Default Manager is a function of the Labor Accounting Administrator.
WARNING!
The workers are not automatically transferred to the new Default
Manager.
4 November 2018
Manager Alternate
A Manager Alternate is a person who is responsible for performing management duties when the
Approval Manager is not available. An Approval Manager should designate at least two Manager
Alternates who can perform e-TES tasks for their Approval List. It is the Approval Managers’
responsibility to notify the Manager Alternate when to act on their behalf. Alternates may be
Approval Managers for their own workers or only Alternates for other managers.
Manager Alternates can perform all manager functions. Alternates may be Approval Managers for
their own workers or only Alternates for other managers. Alternates are responsible for performing
manager duties when the Approval Manager is not available.
Manager Alternate Capabilities

Manager Alternates can perform all manager functions. Refer to Chapter 11, MANAGER
FUNCTIONS for instructions.
Manager Administrator
Manager Administrators assist Approval Managers by requesting reports, performing queries,

and viewing time for approval. Administrators cannot unlock worker Time Sheets, or add,
correct, or approve worker time. Refer to Chapter 12, MANAGER REPORTS on how to
request reports.
Administrator Capabilities
 Request /view reports.
 Perform queries.
5 November 2018
13. ADDITIONAL MANAGER FEATURES
The following queries are available for managers and manager alternates. When an Approval
Manager is also an Alternate for another approval manager(s), they are given the option of
selecting his/her workers or the workers of the manager(s) for whom they are an Alternate. This
is the first selection that must be made before proceeding with any of the manager queries.
Note

Due to the nature of Web access, many telephone features are
available as Web reports; therefore, the following features may not
always have a web capability.
Features
Employee Query
The Employee Query is used to hear worker information and worker leave balances. This feature is
only available on the phone since the Personnel Query report provides the same information online
to the manager.
Telephone
Enter:
 [4][0][#] - Employee Query.
Identify the worker.
 Enter the first initial and at least the first two letters of the last name.
 Select the option for worker information or worker leave balances.
 [1][#] Employee (worker) Information: e-TES responds with the worker’s name, Org.
ID, department, manager’s name, e-TES status, e-mail address, printer ID, FAX number,
contracted hours, daily hours, Employee Locator telephone number, Employee Locator
FAX number, Employee Locator telephone number, employee work location and, where
appropriate, the names of managers for whom the employee is an alternate or
administrator.
 [2][#] Employee (worker) Leave Balance: e-TES responds with the worker’s vacation
and sick leave balances.
1 November 2018
Time Query
The Time Query is used to listen to a worker’s time.
Telephone
Enter:
 [4][2][#] - Manager Time Query.
 Select the option for one employee (worker) or all employees (workers):
 [1][#] one employee:
 Enter the first initial and at least the first two letters of the last name [#].
 [2][#] all employees.
 Select the data:
 [1][#] for specific date; or,
 [2][#] for current week’s data; or,
 [#], or [1][#] to re-enter.
e-TES plays back the employee’s name, transactions, and the number of hours.
Work Order Authorizations (WOA)

Creating an authorization is how managers communicate valid charge and billing information to
their personnel. If the work authorization is maintained in e-TES, users can print an updated copy
of their authorization from their report options.
WARNING!
Due to the amount of information required, there is no phone
capability for creating an authorization. Work Order authorizations
can only be created on the web.
Web
 Select the Create WOA tab. The following screen is displayed.
 Select the name of the manager whose personnel needs to be authorized and click
OK. The following screen is displayed.
2 November 2018
Web
 Select the name of the personnel to be authorized and click OK. The following
screen is displayed.
 To add a new line to an authorization, click New Work Order.

 To modify an existing line on an authorization, click the associated project.
 To copy one or more authorizations to other person(s), click Copy Work Order.
3 November 2018
Web
Tip
See Appendix A, Your Work Authorization for a completed
discussion of all the work order authorizations functions.
Work Location
Closely associated with a worker’s time is the location where the worker performed their work
activities. Workers are required to let us know where they are located for each work day. As their
manager, you are required to review this information and you can change it, when necessary.
WARNING!
Due to the type of information required, there is no phone capability
for managing work locations.
Tip
As with the time sheet, managers are only allowed to adjust a
worker’s work location for the current week.
Web
 Select the Work Location tab. The following screen showing your selection option
is displayed.
4 November 2018
Web
 Select Your Personnel. The following screen showing yourself and all managers for
whom you are an Alternate is displayed.
Tip
You can select Yourself to enter or change your
own work location.
5 November 2018
Web
 Select a manager. The following screen showing all workers is displayed..
 Select a worker. The worker daily work location screen will be displayed.
6 November 2018
Web
 Enter a new work location or select their default work location.

 Check the appropriate day(s).
 Click Apply.
7 November 2018
Web
8 November 2018
14. MANAGER REPORTS
Managers can request reports to access worker information and time. Managers may select any
worker reports for themselves, or for workers for which they are a Manager Alternate. In
addition to the standard worker reports, there are additional reports that are available only to
Managers and their Alternates / Administrators. Refer to Chapter 10, REPORTS for
information on standard reports.
When an Approval Manager is also an Alternate for another approval manager(s), they are given
the option of selecting their workers or the workers of the manager(s) for whom they are an
Alternate. This is the first selection that must be made before proceeding with any of the
manager reports.
The following sections describe reports only available to Managers and their Alternates /
Administrators.
1 November 2018
Management Report Selection
Web Telephone
 Select the Report tab. Enter:

 [4][1][#] - Reports.
 Select Your Personnel.
 Select the type of report:
 [1][#] - Time Detail
 [2][#] - Audit Trail
 [3][#] - Approval List
 [4][#] - Zero Hours for a Day
 [5][#] – Work Order Authorization
Alert
 Enter the selection criteria for your
specified report.
 Enter:
 Select the report.
 [1][#] to request another report, or
 [#] to end.
 Your report will be sent to your email.
 Select the manager.
2 November 2018
Web Telephone
 Click OK.
 Enter any additional selection
criteria for your specific report.
 The report will be displayed.
 Click on the frame of your browser
that contains the report information.
 Select File  Print.
 Make any adjustments to the print
criteria and press OK. The report
will be printed on your computer’s
default printer.
Note

Each report will have its own prompts.
An example of the following reports can be found in Chapter 10,
REPORTS: Time Detail, Audit Trail, and Personnel Query.
Example – Absence Report
3 November 2018
Example – Approval List Report
Example – Missing Approvals Report
4 November 2018
Example – Time Adjustment Report
5 November 2018
Example – Work Authorizations Report
Example - WOA Alert Report
6 November 2018
Example – Work Location Report
Example – Zero Hours for a Day Report
7 November 2018
Scheduled Reports Requests
Reports can be requested once and then be set up to automatically be sent to a selected
destination on the same day and time each week. This allows managers and their associates the
capability to schedule a report that e-TES provides. Use the Schedule Reports function to select
your report or reports and then enter the scheduled day and time that you want the report
generated.
Note

Scheduled reports for managers are only available via the phone..
Telephone
Enter:
 [2][5][#] - Scheduled Reports Request.
 Select your role:
 [1][#] for Employee,
 [2][#] for Manager.
 Select the action:
 [1][#] to hear existing reports, or
 [2][#] to add a new report, or
 [3][#] to delete a report.
 Select the report:
 [1][#] Time Detail Report.
 Select the report criteria:
 [1][#] for all employees; or,
 [2][#] for one employee; or
 [3][#] for project detail.
 Select the date period:
 [1][#] for current week’s data;
 [2][#] for prior week’s data;
 [3][#] for future week’s data.
 [2][#] Audit Trail Report.
8 November 2018
Telephone
 Select the date period:
 [1][#] for current week’s data;
 [2][#] for prior week’s data;
 [3][#] for future week’s data.
 [3][#] Approval List Report.
 [4][#] Zero Hours Report.
 [6][#] – Work Order Authorization Alert
 [1][#] for all work order authorizations; or,
 [2][#] for a specific work order authorization
 Enter report generation day of the week:
 [1][#] for Saturday,
 [2][#] for Sunday, etc.
 Enter the time of the day for the report to be generated, using the format 01-23
[#] or [1][#] to re-enter. (For example, 17 will be 5:00 p.m.)
 Enter:
 [1][#] to request another report, or
 [#] to end.
9 November 2018
Reviewing and Deleting Scheduled Reports List
Reports requested through the Schedule Reports function can be reviewed using the My Reports
tab (Web) or listed using the Scheduled Reports Request function (Telephone). These same
functions can be used to delete a scheduled report.
Web Telephone
 Not Available Enter:

 [2][5][#] - Scheduled Reports
Request.
 [1][#] - to hear a listing of
scheduled reports; or,
 [3][#] to delete a scheduled report
request.
 Select the report:
 [1][#] to delete; or,
 [2][#] to bypass.
 [#] to confirm the deletion.
10 November 2018
15. APPENDIX A – YOUR WORK

AUTHORIZATION
With DXC’s matrix organizations, workers may receive work from various managers. However,
in e-TES, you are only assigned one approval manager. Your approval manager is in charge of
ensuring that time is entered in accordance with DXC’s timekeeping policy. Entering time
involves payroll, financial and billing rules. Payroll rules are determined by the type of time and
how many hours are recorded. Financial and billing rules are determined by the project,
assignment and labor category, where appropriate, recorded on your timesheet. To assist with
accurate client bills, the online work authorization validation process may be implemented. This
process requires the approval manager to create and maintain work authorizations so that
employees can be alerted when unauthorized work is charged.
The work authorization process is only available for organizations who have indicated that they
will implement the process. This indicator is available via TES Tools, the e-TES back office
application (See TES Tools User Guide Release 7.1). There are 3 release levels of this
functionality:
 Level 1 – The simple process involves online communication between the approval manager
and their personnel only. It allows the manager to create an online work authorization. This
level is automatically available when an organization is prepared to use the work
authorization validation process.
Note

Initially, communication of a new authorized work order can be
received from the approval manager as an approved request or
directly from the owner of the budget, i.e. the WOA Manager, as an
11 November 2018
unapproved request.
 Level 2 – The controlled process involves online communication among the WOA manager,
approval manager and the user. This level permits the WOA Manager to authorize the
Approval Manager to release work orders for charging. It support receiving a file of
Project/Owner of the budget i.e. the WOA Manager relationships. This file may be manually
created and sent to Finance for processing. These additional features may contain links to
financial and billing systems to ensure that budget constraints are monitored appropriately.
This level is initiated with the release of the WOA Manager role into production.
 Level 3 – The automation of Level 2 Controlled Process utilizes a file from the
financial system with the Project/Owner of the budget, i.e. the WOA Manager
relationship. This final level includes establishing the WOA Manager in the financial
system and providing the Project/Owner of the budget relationship file to e-TES.
12 November 2018
Note

Further discussions of Level 2 Controlled process and level 3
Automated Process will contain a grey background to clearly
indicate the minimum functionality accepted in the initial Work
Authorization release.
Work Authorizations Functionality
Upon implementation, there are 3 functional groups involved in the work authorization process:
1. Users/Personnel –Your involvement is visible in two ways:
a. When entering time for unauthorized work, you will receive a warning message and
given the opportunity to change your timesheet or continue saving the existing data.
b. A Work Authorization report is available under the Report function.
Note

There are no main menu changes when this process is implemented.
The only sub functions changes will be the additional authorization
report. Communication will be provided prior to each level change.
2. Approval Managers – Your involvement is visible in menu changes and report changes.
Additionally, different menu options will be available for the 2 different levels. These
changes are:
a. Level 1 - Simple Process – You will see 2 new menu options:
i. Create WOA – Creates and maintains work authorization for their personnel
13 November 2018
ii. WOA Messages - Reviews and deletes all authorization messages received
after implementation
b. Level 2 - Controlled Process – You will see 3 new menu options.
i. Request Assistance – Allows a manager to identify a specific person for a task
and routes the request to the associated approval manager
ii. Assign WOA Assistant – Allows a budget manager, WOA Assistant, WOA
Supervisor to identify a person to assist with the process. Similar to an
alternate manager.
iii. Assign WOA Manager - Allows a WOA Assistant or WOA Supervisor to
identify the budget manager for a project.
c. Reports. A WOA Alert report will be added to the list of reports associated with
Your Personnel.
Note

The WOA Alert report is available for both Level 1 Simple Process
and Level 2 Controlled Process phases.
3. Special Roles – This third group of users are a restricted group which establishes the
hierarchy of all manager who have budgetary right to various work orders from the work
order creation to when the work order is released for use. It comprises of the WOA
Supervisor, WOA Manager and the WOA Assistant.
a. WOA Supervisor has full access to all Work Authorizations. They review and ensure
that authorizations are kept up-to-date within the application. They can provide
assistance to the WOA Manager as requested. This functionality will be available
with the Level 1 Simple Process release.
b. WOA Manager is the owner of the budget. They can define other managers
authorization to sections of the budget via the work orders defined or they can limit
manager to perform a task with no budget oversight. This functionality will be
available with the Level 2 Controlled Process release.
c. WOA Assistant has the full rights of the WOA Manager. They assist with managing
authorizations. This functionality will be available with the Level 2 Controlled
Process release.
WARNING!
Implementation of Level 2 Controlled Process will require
extensive monitoring of project creation and budgetary controls..
A very dynamic project structure will be a high risk effort to
maintain this information.
The new web menu functions are:

Menu Function Accessed By Purpose
Assign WOA Assistant WOA Manager Identifies who will assist in assigning work
WOA Supervisor orders to others
14 November 2018
Menu Function Accessed By Purpose

Create WOA Approval Manager; Identifies who, of their own personnel, gets to
Alternate Manager charge a work order
Identify WOA Manager WOA Assistant, Identifies which WOA manager is
WOA Supervisor responsible for which work order. This
identification may be performed at the project
level (or lower) and will be applicable for all
lower levels. The work order is the lowest
level.
Request Assistance WOA Manager; Identifies which personnel, not under their
WOA Assistant supervision, gets to work on their work order.
WOA Supervisor
WOA Messages Approval Manager Lists messages received
Alternate Manager
WOA Manager
WOA Assistant
Changes to existing web menu functions are:

Menu Function Accessed By Enhancement
Reports – My Reports Users Produce a new report - Prints a list of current
- WO Authorization work orders which they have been authorized
to charge
Timesheet Users Check the Work Authorization and allow
unauthorized work orders for grace period,
notify approval manager of unauthorized
work order
Adjust Time Approval Manager, Check the user’s Work Authorization and
Alternate Manager allow unauthorized work order for grace
period
Approve Time Approval Manager, Check selected employees WOA, prompt
Alternate Manager manager and process any approval request.
Reports – Your Personnel Approval Manager, Produce 2 new reports to assist in monitoring
- WO Authorization Alternate Manager and viewing authorizations
- WOA Alert Manager
Administrator
Reports – Special Role WOA Manager; Produce 2 new reports to assist in monitoring
- WOA Authorization WOA Assistant, and viewing authorizations
- WOA Alert WOA Supervisor
Changes to existing phone menu functions are:

Menu Function Accessed By Enhancement
Reports – [2][1][#] - [4][#] Users A new report - Prints a list of current work
15 November 2018
- WO Authorization orders which they have been authorized to

charge
Timesheet Users Check the Work Authorization and allow
unauthorized work orders for grace period,
notify approval manager of unauthorized
work order
16 November 2018
Work Authorization Creation
Once an organization has selected to implement the online work authorization process, there are
different groups who can effect a change to a work authorization. These are the:
1. Approval Manager – Adds an approved authorization item using the Create WOA menu
function. This action will make the authorization item appear on the WO Authorization
report.
Field Name Default Value Comments

Project None These fields are required and can be selected
Assignment None from a drop down. If level 2 Controlled
process is implemented, then the approval
manager is restricted to what he has been
assigned.
Labor Blank This field is optional. If it is blank, the labor
Category category will be entered through a series of
defaults. The user will not be allowed to enter
a value.
Start Date Current Date
End Date Current Date + The maximum days was previously defined by
maximum days the organization’s management.
a. This action will make the authorization item appear on the WO Authorization report.
17 November 2018
b. Approval managers also have the capability to copy one or more authorized items to
multiple users simultaneously with the Copy Work Order feature.
Tip
Copy Work Order Tips:
 If the work order/labor category does not exist on the
Copy To user, all information from the Copy From
transaction is added to the Copy To authorization with
an automatic approval.
 If the Copy To user already contains the work
order/labor category, the following rules apply:
o No change in the start date
o End date will only be extended not contracted
o No change in the extended work order description
18 November 2018
 If ‘Copy authorizations as pending requests without pre-

approval’ is selected, the approval manager will be
required to go to each Copy To user and approve the
copy. Prior to being approved, the work order, labor
category, start date, and end date can be changed.
2. User – Adds an unapproved authorization item by entering time on their timesheet. This
action triggers several processes:
a. The user will receive a message warning them of the mismatch with their
authorization, with an option to cancel the action or to submit the request.
19 November 2018
b. The approval manager receives a message identifying which user charged which
unauthorized item.
Note

This is an alert for the approval manager to update the user’s
work authorization.
c. A message is added to the WOA Message function for the manager to review at a
future date.
20 November 2018
d. An item appears on the WO Authorization report for the grace period, without the
approval manager’s signature.
21 November 2018
e. Unauthorized items are available on the WOA Alert report.
3. WOA Manager (a Special Role) – Request a specific user to perform a task using the Request
Assistance menu function. The approval manager is sent a notification and an unapproved
item is inserted on the WO Authorization report.
Note

The Request Assistance menu function is only available with the
Level 2 Controlled Process.
22 November 2018
Work Authorization Management
The online work authorization belongs to the approval manager. A work authorization consists
of line items with individual start and end dates. Each item tracks who requested the work and
who approved the request. When the approval manager or their alternate creates an item on the
work authorization, the process identifies that the requestor and the approver are identical and a
date-stamp is posted.
Note

This automated authorization is different from your current work
authorization. Currently, your entire work authorization is valid for
a fixed period; with the online solution, each item has individual
authorized start and end dates.
The date and personnel number of the person recording the request is used as the electronic date
and signature for the authorized item. Additionally, organization guidelines for direct and
indirect projects are supported.
Unauthorized Charge Numbers – Manager’s Tips

The online process tracks and notifies an approval manager when an action occurs out of
sequence, via an e-TES message. Approval managers should use this message as an alert that a
user’s authorization should be reviewed and updated. Maintenance of the work authorization is
also done via the Create WOA menu function. Managers can click the pertinent project to
review and update the associated information.
23 November 2018
There are slight differences in the work authorization process when an item has been created by
the manager versus a user.
 An item which was created by the approval manager or their alternate via the Create WOA
menu function will automatically display the name of the manager in both the Requested By
and Approved By section.
 An item created by the users charging a new work order on their timesheet will contain an
approved prompt.
24 November 2018
Note

The approval prompt is defaulted to No, which identifies the item is
unapproved. The manager must click the Yes prompt to approve
the unauthorized request. When the request is authorized, the
Requested By remains blank but the Approved By contains the
approval manager’s name.
Tip
Use your WOA Alert report to anticipate when authorization will be
closed in the near future.
Unauthorized Charge Numbers – Personnel’s Tips

When the approval manager is informed of an unauthorized charge, they have the choice to
accept or reject the work order by clicking the appropriate Approved button below.
If the Approval Manager accepts the work authorization request by clicking the Yes button, the
user will receive the following message:
25 November 2018
If the Approval Manager does not accept the work authorization request by clicking the No
button, the user will receive the following message:
Unauthorized Charge Numbers – WOA Manager’s Tips

An item created by the WOA manager using the Request for Assistance menu function will
display the WOA Manager as the requestor. When the item is approved, the approval manager’s
name will be displayed in the Approved By prompt.
Note

This feature is only available when the Level 2 Controlled process
is implemented.
26 November 2018

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e-

Electronic Time Entry System

User’s / Manager’s Guide

Modifying a Quick Entry List Item......................................................................................4-10

7. PRIOR TIME ADJUSTMENTS.......................................................................................7-1

Default Work Location..........................................................................................................8-2

iii November 2018

When an Approval Manager Leaves DXC..........................................................................11-9

Example – Time Adjustment Report....................................................................................14-5

Enter Time by Telephone or Web

Your Role in e-TES

 Submitting time data to your manager for approval.

Your Manager’s Role in e-TES

Work Authorization by Telephone or Web

Prior Time Adjustments

This page is intentionally left blank.

2. OVERVIEW OF TIME RECORDING

Work Order Numbers

An additional feature requested by some clients is an explanation or identification of the reason

Mid Week Processing

Time Sheet Overview

Time Sheet via Telephone

Time Sheet Process

Manager gets reports via online,

Time Sheet Lockouts

This page is intentionally left blank.

Access via the Web

Access via the Telephone

First Time Accessing of e-TES

Accessing e-TES for the First Time

Accessing e-TES Functions

 Log on to e-TES.  Dial in to e-TES

Help on the Web

To access Help on the Web:

 Select the Help tab. The following screen is displayed.

The following types of Help are available:

Help on the Telephone

Press [*][*][H][#], then select the appropriate level of help.

Alphabetic Characters Help - to enter an alphabetic letter:

Keypad 1 Keypad 2 Keypad 3 Keypad 4 Keypad 5 Keypad 6 Keypad 7 Keypad 8 Keypad 9

Space = A=*21 D=*31 G=*41 J=*51 M=*61 P=*71 T=*81 W=*91

Special Character Description Code

4. PREPARING TO ENTER TIME

Creating Your Quick Entry List (Web)

Adding to a Quick Entry List

To add a Work Order to your Quick Entry List:

 Select the Quick Entry tab. The following screen is displayed.

 Click New Work Order. The following screen is displayed.

Modifying a Work Order for Quick Entry

Removing Work Orders from Quick Entry

Creating Your Quick Entry List (Telephone)

Adding to a Quick Entry List

Changing the Existing Sequence

Modifying a Quick Entry List Item

Removing an Item from your Quick Entry List

Creating Your Template (Web)

Adding to your Template

 Select the Time Sheet tab.

 Highlight the item to add to your Template.

Removing Items from Your Template

 Select the Time Sheet tab.

This page is intentionally left blank.

Entering Time with Work Authorizations

Press [][][H][#], then select the appropriate level of help.

Space = A=21 D=31 G=41 J=51 M=61 P=71 T=81 W=91