Meeting of the Clean & Safe Committee

Wednesday, October 18, 2023 – 12:00 pm

1901 Harrison Street, 1st Floor Conference Room
Virtual Option via Zoom Video Conference
https://us06web.zoom.us/j/4159385345?pwd=c1NpVVl2ZzBNbmIxR2R5R2I0WmJldz09
Agenda

1. Call to order

2. Public comment and announcements

3. Approval of the minutes of the June 14, 2023 Action Item

4. Discussion of Upcoming and Ongoing Projects and Initiatives

a. Vendor updates
b. Sign up committee member for the next 3 monthly audit of Hospitality and
Maintenance Program
i. October
ii. November
iii. December
c. Status of Shop Safe Grant funds
i. Safe City Network Expansion
d. Uptown Entertainment Zone

6. Next Meeting Date: December 20, 2023

7. Adjournment

BROWN ACT:
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior
to a regular meeting. The Corporation posts agendas with the City at 1 Frank H. Ogawa Plaza, #101. Action may not be taken on items not posted on
the agenda. Copies of the agenda are available from the Downtown Oakland Association at 388 19th Street, Oakland, CA 94612. Meeting facilities are
accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify our office at 510 238-1122 at least 48 hours
prior to the meeting.
 Downtown Oakland Association and Lake Merritt/Uptown District Association
Clean & Safe Committee Meeting Minutes
June 14, 2023, at 12:00 p.m.
2100 Franklin Street, virtual via Zoom

Present: Sara de la Riva, Matt Klimerman, Kurt Hanson, Don Rogers, Felicia Scruggs, Mike Guerra(virtual),
Tederal Glover, Yvette McCoy, Nicole Price

Absent: Chris Kwei, Greg Pasquali,Terry Wood,

Staff: Steve Snider, Andrew Jones, Tori Decker, Tamiko Garner, Charles Taylor, Joe Castagnola

Guests:

Discussions held and decisions made by the Clean & Safe Committee
Subject Discussion Action
Call to order The meeting was called to order at 12:05 p.m.
Public comments and
announcements
Approval of minutes of the The minutes of the February 22, 2023, meeting were Nicole Price moved, and
February 22, 2023 meeting presented to the committee for review. Kurt Hanson seconded
the motion to approve
the minutes of the
February 22, 2023,
meeting as presented.
The motion was
approved unanimously.

1. Discussion of Upcoming a.Sign up committee member for the next 3

and Ongoing Projects and month audit of Hospitality and Maintenance
Initiatives Program:
a. Sign up committee i. June
member for the ii. July
next 3 month audit iii. August
of Hospitality and A poll will be distributed for board members to sign
Maintenance up to conduct the monthly audit of the Hospitality and
Program Maintenance Program.
i. June
ii. July b. Review transition plan for BBB to DW
iii. August Staff is feeling good about the new team. In
b. Review transition using new language and new structure, there has
plan for BBB to been a difference in team morale as a result.
DW 50% of the previous team was hired by the new
c. Status of Shop vendor. 4 new trucks and new pressure washers,
Safe Grant Funds

388 19th Street ■ Oakland, California 94612

DOA Phone 510.238.1122 ■ LMUDA Phone 510.452.4529 ■ Fax 510.452.4530

info@downtownoakland.org ■ www.downtownoakland.org

info@lakemerritt-uptown.org ■ www.lakemerritt-uptown.org

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 i. Safe City updated back office. The new vendor launches
Network officially on June 19, 2023.
Expansion Joe S.made the decision to not to come on board
d. Social economy with the new vendor. Charles and Don will be the
coalition update main points of contacts to filter requests to the
e. Discuss OPD team.
presentation of
Safe City Network c. Status of Shop Safe Grant Funds
i. Received $464,000, $200,000 allocated
for the Safe City network and the
remainder to the entertainment district.
Now surplus of $135,000.
ii. A committee is growing within the
nighttime industry. Since the street
closures started there has been a
reduction in crime in the area of the
street closure. Road closures have now
been removed. Currently in a pilot
program through the end of July in
partnership with OPD which includes a
nighttime ambassador and an OPD
Officer. The pilot is in week 2 and the
team is documenting what is happening
such as illegal vendors, cannabis sales
and such that may be impacting
businesses. Friday and Saturdays, 8 pm
- 3:30 am program.
iii. Safe City Network: Fox Theater will
deploy cameras using $15,000 of grant
funds Fox, OSA, and Emporium ($5,000
each). Additional locations such as
Holland partner, High bridge - 3
buildings. Almost committed all $200,000
grant funds from 170 to over 300 camera
views.

d. Social economy coalition update

i. A coalition has been created. The group
is exploring the idea of closing Valdez on
the weekends. The goal is to create an
overall entertainment management plan.
Staff is researching consultants to assist
with drafting a traditional entertainment
zone.

e. Discuss OPD presentation of Safe City

Network
staff had a meeting with all the top level
management to discuss the Safe City Network
program.

Meet and Greet with new team

Other

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Next Meeting Date August 16, 2023
Adjournment The meeting was adjourned at 12:30 p.m.

Minutes taken by: Tamiko Garner, Administrative & Marketing Coordinator

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DOA/LMUDA YTD Clean and Safe Budget Snapshot - September 2023

Clean and Safe DOA YTD DOA YTD DOA YTD LMUDA YTD LMUDA YTD LMUDA YTD
Enhancements Actual Budget Variance Actual Budget Variance Perm/Temp Variance Comments
Clean and Safe $1,086,878.21 $1,106,765.24 $19,887.03 $831,884.26 $834,927.75 $3,043.49 Favorable TV - due to former vendor, Block by Block, not
billing at the 2023 rate and contracted hours being met
consistently by our new vendor, District Works.
Misc. $1,216.19 $3,749.99 $2,533.80 $1,110.76 $2,250.00 $1,139.24

Outreach Coordinator $15,342.02 $14,999.99 -$342.03 $8,951.30 $11,250.00 $2,298.70 Unfavorable TV (DOA) -- due to outreach consultation
with Urban Compassion Project at Frank Ogawa Plaza
and 1111 Broadway. Within annual budget. Favorable TV
(LMUDA) due to the successful management of both
Snow Park and at Veteran's Memorial Building.

Program Director $60,849.36 $65,478.74 $4,629.38 $45,903.87 $49,396.50 $3,492.63 Favorable TV - due to percentage of end of year bonus
included in the monthly allocation.

Program Coordinator $51,518.54 $53,262.00 $1,743.46 $38,864.79 $40,180.50 $1,315.71 Favorable TV - due to percentage of end of year bonus
included in the monthly allocation.
PROW Maintenance $99,580.89 $148,685.26 $49,104.37 $111,360.92 $99,901.93 -$11,458.99 Favorable TV (DOA) - due to strategic projects pending
implementation, specifically Latham Square
maintenance and activation and CCTV program
expansion. Unfavorable TV (LMUDA) - due to
unanticipated irrigation repairs and median replanting.

Total Clean and Safe $1,315,385.21 $1,392,941.22 $77,556.01 $1,038,075.90 $1,037,906.68 -$169.22

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 2023 DOA PROW Maintenance Budget

DOA
2023 YTD 2023 Budget Remaining Notes
Actuals Funds
PROJECTS

Hanging Plants $37,712.50 $38,908.20 $1,195.70

Total $37,712.50 $38,908.20 $1,195.70

Median and Plaza Maintenance

Maintenance of all medians ($ 13,394.38) ($ 33,734.88) $20,340.50

Total ($ 13,394.38) ($ 33,734.88) $20,340.50

Ground Planter Maintenance

Replacement Plants and labor ($ 17,655.89) ($ 20,000.00) $2,344.11

Total ($ 17,655.89) ($ 20,000.00) $2,344.11

Public Art Initiatives

Utility Box Maintenance ($ - ) ($ - ) $0.00
New Public Art ($ - ) ($ 15,000.00) $15,000.00
Total ($ - ) ($ 15,000.00) $15,000.00

Video Surveillance Network

Data for Program ($ 730.72) ($ 1,200.00) $469.28
Monthly Support Services for AVS ($ 19,674.29) ($ 13,016.00) -$6,658.29 Front loaded system
upgrades, LMUDA to
reimburse $5192.59
Grants For Participating Buildings ($ - ) ($ 10,000.00) $10,000.00
Total ($ 20,405.01) ($ 24,216.00) $3,810.99

Latham Square Management

Weekly, Monthly and Annual ($ - ) ($ 10,000.00) $10,000.00
Maintenance
Annual Planting Projects ($ - ) ($ 5,000.00) $5,000.00
Furniture Replacements and ($ - ) ($ 10,000.00) $10,000.00
Maintenance
Misc. Maintenance ($ - ) ($ 2,000.00) $2,000.00
Total ($ - ) ($ 27,000.00) $27,000.00

PBID Manager Advanced Reporting ($ 8,482.00) ($ 21,887.92) $13,405.92

Miscellaneous ($ 8,543.95) ($ 15,000.00) $6,456.05 Includes costs associated

with Big Belly lease and
replacement parts.
Total ($ 8,543.95) ($ 15,000.00) $6,456.05

Watering for Landscaping Projects ($ 1,869.16) ($ 2,500.00) $630.84

(hydrant costs)

Totals ($ 99,580.89) $198,247.00 $98,666.11

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 2023 LMUDA PROW Maintenance Budget

LMUDA
2023 YTD 2023 Budget Remaining Notes
Actuals Funds
PROJECTS

Hanging Plants ($ 25,172.65) $29,351.80 $4,179.15

Total ($ 25,172.65) $29,351.80 $4,179.15

Median and Plaza Maintenance

Maintenance of all Medians $24,851.28 $30,000.00 $5,148.72
Total ($ 24,851.28) $30,000.00 $5,148.72

Ground Planter Maintenance

Replacement Plants and labor ($ 22,324.29) $20,000.00 -$2,324.29 57% of plant purchase
costs to be reimbursed
by DOA.
Total ($ 22,324.29) $20,000.00 -$2,324.29

Video Surveillance Network

Data for Program $729.72 $1,200.00 $470.28
Monthly Support Services for AVS - System $9,346.13 $13,751.00 $4,404.87
Maintenance
Grants For Participating Buildings ($ - ) $10,000.00 $10,000.00
Total $10,075.85 $24,951.00 $14,875.15

Franklin Square Management

Weekly, Monthly and Annual planting projects ($ - ) ($ - ) $0.00
Weekly Landscaping Maintenance ($ - ) ($ - ) $0.00
Furniture Replacements and Maintenance ($ - ) $0.00
Total ($ - ) ($ - ) $0.00

Total ($ - ) $0.00

PBID Manager Advanced Reporting ($ 7,522.00) ($ 11,899.79) $4,377.79

Watering for Landscaping Projects (hydrant ($ 2,545.57) ($ 2,000.00) -$545.57 Includes cost of CBD-
costs) rented water hydrant
meter. 57% to be
reimbursed by DOA.

Miscellaneous ($ 18,869.28) ($ 15,000.00) -$3,869.28 Includes unpaid

invoices for Big Belly
from 2022 that were
never sent by the
vendor.

Total ($ 18,869.28) ($ 15,000.00) -$3,869.28

Totals $111,360.92 ($ 133,202.59) $21,841.67