Date

Fill in by vendor/factory
Apparel - Factory Quality Assessment

Supplier Name

Address
Supplier contacts

Telephone

Fax

Contact Person

Title

Mobile phone number

E-mail

Factory Name

Address
Factory contacts

Telephone

Fax

Contact Person

Title

Mobile phone number

E-mail

Factory Years Established

Total factory area / Production area

No. of building
Factory key data

Type of products

Materials used

Export markets

Main customers

Turnover per year (USD)

Monthly Production Capacity (Units)

Development

How many pattern makers are at the facility?

What Pattern Making, Grading, Marker Making, 3D system is used: Brand/Version

What type of pattern files do you send/receive by email?

If yes of certificate, specify certificate number & expiry date. Also to provide a copy of the certificates for auditor to validate during on-site audit.

Oeko-Tex Standard 100 (Product Class 1/2/3/4)

Sustainability

BCI (Better Cotton Initiative)

Organic Certification (OCS, GOTS)

Recycled Content Certification (GRS, RCS)

Leather Working Group (LWG)

Responsible Down Standard (RDS)

Factory manpower

No. of workers employed

Management grade Maintenance Security Guard

Office & Admin. Technician / QA Development

Manufacturing In-line QC Final QC

SUPPLIER NAME: FACTORY NAME: FACTORY C/O:
SECTION 1: ON-SITE LABORATORY Rating N/A Score
10 8 5 2 0
1 Is there an on-site, fully equipped laboratory with trained technician on site?

Is your laboratory certified by other major U.S. companies? If yes, by who?

2 Are critical laboratory tests performed (either in house or use 3rd party lab) and result used by production
for problem prevention?

3 Are there consistent fabric/garment shrinkage/wash tests conducted in-house/ at outsourced washing
plant and properly evaluated?

Total Possible
30 Point Score 0
Comments: Percentage

SECTION 2: SAMPLE ROOM, PATTERN AND MARKER MAKING Rating N/A Score
10 8 5 2 0
1 Is the sample room fully equipped to produce samples that are representative of factory's specific product
type?

2 Is there a skilled sample room technician available and capable of modification of patterns when required
and responsible for handover to production floor with record available? [Critical]

3 Are CAD system and plotter used for grading, consumption and marker ?
4 Are bulk patterns and markers checked for accuracy?
5 Are shrinkage tests conducted for each bulk lot received?
6 Are sample room fabric, trims & accessories well organized in sample room? Is house keeping
acceptable?

7 Is lighting adequate(100 FC and above)?

Total Possible
70 Point Score 0
Comments: Percentage

SECTION 3: WAREHOUSING OF FABRICS, YARNS, TRIMS & ACCESSORIES Rating N/A Score
10 8 5 2 0
1 Are all fabrics / yarns / trims / accessories organized and stored indoors, off of floors, and remain
covered / protected until ready for use required space? [Critical]

2 Are the inspection processes appropriate for bulk fabrics / yarns and quality / weight / color shade/ fiber
content are verified and are fabric inspectors trained?

3 Are the inspection processes appropriate for bulk trims / accessories and finishing trims, carton and quality
/ weight / color are verified and inspectors trained?

4 Is light box and approved shade band available for bulk color verification?
5 Is lighting adequate for all the inspection areas(100 FC and above)?
Total Possible
50 Point Score 0
Comments: Percentage
SECTION 4: SPREADING, CUTTING & FUSING (Go to Addendum #1 for Sweater) ALL N/A Rating N/A Score
10 8 5 2 0
1 Is there work-in-process balance between cutting and production output to adequately fulfill daily
production requirement?

2 Are acceptable processes in place for adequate fabric relaxation?

3 Are shade variances controlled within spreading process?
4 Is spreading methodology acceptable & appropriate cutting height is maintained?
5 Is there proper control for matching / cutting of patterned fabrics such as plaids & stripes?
6 Does factory have adequate storage for bulk cut inventory?
7 Are cut pieces properly inspected and numbered?
8 Is fusing & heat seal quality acceptable, machines regularly calibrated and records maintained?
9 Are bulk cut goods and accessories, designated for either internal or off-premise handling ( such as
sewing, laundry, embroidery, printing), transported in a well organized and protected manner and records
kept?

10 Is lighting adequate(100 FC and above)?

11 Does cutting has its own approved sample for reference?
Total Possible
110 Point Score 0
Comments: Percentage

SECTION 5: SWEATERS ( in additional to the Production Process) ALL N/A

Preparation of Yarns Rating N/A Score
10 8 5 2 0
1 Are yarns checked for color continuity within dye lots and deliveries, by comparison to knitted swatches
from randomly selected cones of yarn?

2 Are yarns randomly checked for essential key properties, including yarn size, yarn weight, absence of
knots and foreign contamination?

3 Is winding room tidy / clean and winding machines freed of excessive dust, dirt and contamination?
4 Is there procedure in place to segregate light color yarns?

Knitting and Linking Section

5 Are knitting lines efficiently organized?
6 Are Knitting lines well lit (100 FC or above)?
7 Do all operators have the approved written procedures explaining the knitting sequence and the amount of
weights required for each style, coarse/inch, wash/inch, wale/inch, panel width and weight (for handframe
machines)? Are the automatic knitting machines properly set (for auto machines)?

8 Is in-line inspection conducted on panels, for basic measurements and general quality, such as holes, etc.

9 Are there controls in place to ensure shade consistence of returned yarns?

10 Are linking sections well organized?
11 Are linking sections well lit (100 FC or above)?
12 Is inline inspection conducted over lamp form, following linking process and including basic measurement?

Mending & Stitching Section

13 Is the ratio of the Mending/Stitching Operators to Linking Operators appropriate based on the production
and the complexity of the styles? ( Line balancing )
 Is the ratio of the Mending/Stitching Operators to Linking Operators appropriate based on the production
and the complexity of the styles? ( Line balancing )

14 Are Mending / Stitching Operators skillful?

Total Possible
140 Point Score 0
Comments: Percentage

SECTION 6: PRODUCTION PROCESSES Rating N/A Score

10 8 5 2 0
1 Is on site industrial engineering department adequate and effective?
2 Is there production planning department?
3 Is there a proper training program for new operators?
4 Are in-house pre-production meetings and Pilot runs conducted for each style, prior to bulk production,
and meetings attended by factory personnel?

5 Are approved samples available on every line for review, and sample comments translated into local

6 Are production lines well balanced and set up in systematic process, without bottlenecks?
7 Is there a proper system to record broken/damaged needles, scissors, thread cutters, tag gun needles &
hand stitching needles etc. at both sample room and production floor? [Critical]

8 Is production floor well organized and clean, and isles clear, free of clutter ?
9 Are adequate systems used to isolate defective and / or repaired products ? [Critical]
10 Are there on site mechanics who regularly maintain all machines and maintenance records well kept?

11 Is there proper maintenance department equipped with adequate tools and necessary equipment?
12 Are sharp objects such as trimmers and scissors effectively tracked e.g. that they are permanently
attached to the machines and there is regular monitoring so missing of 'attached' sharp objects will not go
unnoticed? [Critical]

13 Is lighting adequate(100 FC and above)?

Total Possible
130 Point Score 0
Comments: Percentage

SECTION 7: INSPECTION PROCESSES Rating N/A Score

10 8 5 2 0
1 Does factory have inspection system at inline and end line? Does factory measure complete garment?
[Critical]

2 If garments, or garment parts, are constructed at subcontracted facilities, or if embroidery, printing, or

laundry functions are handled at off-premises facilities, are returned garments and/or panels properly
inspected before they are released back to bulk production work flow again?

3 Does QA/QC department have an independent reporting structure? Are all QA/ QCs trained regularly?
[Critical]

4 Factory has a complete set of their buyer's technical manual hard copy and knows how to obtain updated
information.

5 Does factory conduct inspection on daily completed garments after sewing line using buyer AQL or tighter
and does factory take on failures?

6 Is lighting adequate (100 FC and above)?

 7 How are alteration/defective garments handled in all section?
8 Does factory has sufficient well equipped inspection room?
Total Possible
80 Point Score 0
Comments: Percentage 0.00%

SECTION 8: PRESSING Rating N/A Score

10 8 5 2 0
1 Is there a pressing supervisor available and pressing standards and method of pressing displayed within
the area? Displayed within the area? Is there sufficient space for keeping garments?

2 Does factory use appropriate pressing equipment, template and guides for ironing? How is the condition of
the equipment & quality of steam? Calibration of the boiler and iron machine maintenance card attached
and updated? House keeping of pressing area?

3 Is there measurement audit after pressing? If yes, is audit result properly documented?
4 Is ventilation and lighting (80 FC) adequate?
5 Are pressed garments handled properly prior to packing? How is WIP handled in the section?
Total Possible
50 Point Score 0
Comments: Percentage 0.00%

SECTION 9: FINISHING / REPAIRING / PACKING Rating N/A Score

10 8 5 2 0
1 Are packaging standard and samples readily available for reference?
2 Is there a 100% final checking after finishing and is there a random audit done after finishing? Is there a
100% measurement for key points and audit done after finishing? [Critical]

3 Is there an effective stain management and repair operation on site ?

4 Is there an organized and efficient work flow in the finishing area? How are the WIP levels?
5 Is lighting adequate (100 FC for inspection and 60-80 for other areas)?
6 Does factory conduct final audit based on same (or tighter) AQL of buyer? [Critical]
7 How are alteration/defective garments handled in the section?
8 How is the infrastructure and housekeeping in the section?
9 Is the storage space for packed goods enough as per the factory capacity?
10 Is there a procedure in place to remove uncut thread and loose threads and foreign materials?
Total Possible
100 Point Score 0
Percentage 0.00%
AUDIT OF Twenty (20) PIECES FINISHED GARMENTS.
Pass AQL 2.5, Pass if 1 Major found, Fail for 2
No score if pass, need to insert comment for fail

Comments:

SECTION 10: IN-HOUSE PRINTING ALL N/A Rating N/A Score

10 8 5 2 0
1 Is printing automatic or manual (including drying)? Do they maintain record of recipes and samples
available for operator? Are operators trained and do they hire based on skill level and how do they
measure?
 Is printing automatic or manual (including drying)? Do they maintain record of recipes and samples
available for operator? Are operators trained and do they hire based on skill level and how do they
measure?

2 Are screens made in-house or contracted to outside source?

3 Are machines regularly maintained and serviced, and in good condition?
4 Are in-process and finished pieces inspected and seconds replaced before releasing back to production
workflow? Is Lighting level at inspection area (100 FC and above)?

5 Is there organized and controlled storage area for chemicals?

6 How is the housekeeping & organization in the section?
Total Possible
60 Point Score 0
Comments: Percentage

SECTION 11: IN-HOUSE EMBROIDERY ALL N/A Rating N/A Score

10 8 5 2 0
1 Does the embroidery facility have a broken needle control process?
2 How is the quality assurance process within the embroidery facility? Are proper approvals/samples
available? Are thread ends and embroidery backings properly trimmed-off before re-entering to bulk
production?

3 Are embroidery machines properly maintained, regularly cleaned and serviced, and in good working
condition?

4 Is lighting levels (100 FC and above) sufficient in the embroidery section?

5 How is the housekeeping in the section? How are the embroidery threads stored?
Total Possible
50 Point Score 0
Comments: Percentage

SECTION 12: IN-HOUSE GARMENT LAUNDRY ALL N/A Rating N/A Score
10 8 5 2 0
1 Are machines adequately maintained?
2 Are laundry formulas, reference samples and approved shade band readily available for operators' and
inspector's easy reference?

3 Are in-process and finished goods inspected prior to re-entering bulk production flow, to eliminate shade
variances and defective units?

4 Is the laundry facility clean, chemicals properly stored and free of unnecessary standing water pools?

5 Is laundry managed by qualified technician and chemist?

6 Is lighting levels (100 FC and above) sufficient in the Laundry section?
7 Does laundry has effluent treatment facility?
Total Possible
70 Point Score 0
Comments: Percentage

SECTION 13: PRODUCT SAFETY & SATISFACTION Rating N/A Score

10 8 5 2 0
1 Does factory has a sufficient & proper metal detection process for the products? (Metal detection is
MANDATORY for all children’s clothes, babywear garments (<= 16 yrs old)) [Critical]

2 Does the metal detector allows metal detection of garments and moves them within a closed metal free
zone? [Critical]

3 Dose this secured area access restricted, only listed and photographed people are allowed to enter the
zone? [Critical]
 4 Does the packing in carton boxes to be completed inside the restricted zone? [Critical]
5 Is equipment calibration to be done & recorded on all 9 points (lower/middle/upper x right/center/left) early
morning and afternoon? [Critical]

6 Does factory has pull strength equipment for buttons/snaps/rivets or any other fastener? [Critical]
7 Does factory use lockstitch for button attach? [Critical]
8 How is Snap/Rivet (or any metal fastener) attaching process & machinery in the factory? [Critical]
9 Is there arrangement for disposal of non-conforming goods & materials? [Critical]
10 Are neck stretch gauges in place and consistently used? Check if the gauges are according to the
specifications (For children knits wear) [Critical]

11 Does factory maintain lead test for printing items? [Critical]

Total Possible
110 Point Score 0
Comments: Percentage

SECTION 14: MOLD PREVENTION Rating N/A Score

10 8 5 2 0
1 All raw materials, components and hardware should be on pallets or racks 12 cm above the floor, 60 cm
away from exterior walls, and 100 cm away from windows.

2 Must have good air circulation & ventilation at production area.

3 Stack packed finished goods on pallets. Keep cartons 12 cm above the floor, 60 cm away from exterior
walls, and 100 cm (or more) away from outside windows or doors. Fix all broken windows.

4 Must have functioning fans/dehumidifiers for air ventilation in order to maintain a relative humidity of below
60%. A humidity gauge and thermometer should be present so temperature & humidity can be monitored
& recorded daily.
5 Moisture meter tool used by factory to ensure that each PO should be checked for moisture of product as
well as packaging with record.

Total Possible
50 Point Score 0
Comments: Percentage

SECTION 15: SUSTAINABILITY Rating N/A Score

10 8 5 2 0
1 Is the storage area safe and free from any contamination?
2 Is there proper documentation for the purchase, storage and transport of Certified Product?
3 Are products clearly labeled within the storage area for easy identification?
4 Are dedicated production areas and the designated machines hanging specific signage where are clearly
to be identified?
5 After packing, are the cartons/boxes of finished goods labeled according to the appropriate category and
percent of recycle/organic fiber content?

Total Possible
50 Point Score 0
Comments: Percentage
FACTORY EVALUATION RATING RESULTS Maximum Actual
Pass % Score Point Score Percentage
On-site Laboratory 60% 30 0 0.00%
Sample Room, Pattern and Marker Making 60% 70 0 0.00%
Warehousing of Fabric, Yarns, Trims & Accessories 70% 50 0 0.00%
Spreading, Cutting & Fusing
Sweater
Production Processes
610 0 0.00%
Pressing 65%
Finishing / Repair / Packing
Product Audit (20 pieces)
Inspection Processes 75% 80 0 0.00%
Printing
Embroidery 60% 180 0 0.00%
Laundry
Product Safety & Satisfaction 70% 110 0 0.00%
Mold Prevention 70% 50 0 0.00%
Sustainability 70% 50 0 0.00%

Basic Evaluation Total Scoring:

MAXIMUM VALUE OF SECTIONS EVALUATED : 1230
EVALUATION RESULT%
RATING
QUALITY LEVEL
Evaluation Rating Criteria:
Rating Guide Result Quality Level CAP
85-100% (A) Excellent Platinum CAP required within 7 days
70-84% (B) Good Gold CAP required within 7 days
55-69% (C) Acceptable Silver CAP required within 7 days
0-54% (D) Unacceptable Not Qualified

* CAP to be generated for any score falls in either 0 to 5 and critical/ safety area.
* New factory which scores zero on CRITICAL questions (which are in BOLD) will be rated 'Unacceptable' until corrections are completed and
validated by KGS associates. Dark check boxes are no scoring.

Existing factory must correct within a specific time period or will be disqualified for new order placement.

Factory Evaluation Summary

Evaluation Summary Comments:

See Corrective Action Plan (CAP) Name of Auditor:

Date Of Audit: (dd/mm/yyyy)
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Organization chart of the factory

Vendor and manufacturer identification

Business license Tax license Export license

GOTS,OCS,RCS,GRS N/A

BSCI report Other Social Compliance Certificate Labor Contracts/Factory Regulations

N/A

Fire Certificate Factory name card Contact information on profile

V2
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Product & Sustainability Certificates

N/A N/A

Products certificates (ROHS, CE, etc) ISO 9001 Certificate Oeko-Tex Standard 100

N/A

BCI (Better Cotton Initiative) Organic Certification (OCS, GOTS) Recycled Content Certification (GRS, RCS)

N/A N/A

Leather Working Group (LWG) Responsible Down Standard (RDS)

Products clearly labeled in storage area Storage area free from any contamination Designated machines hanging specific signage

Production areas hanging specific signage

V2
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Overview of the factory

Factory gate Factory name on gate Factory building

Front Office General Office Chairman Room

Sales office Account office Plant Manager

Sample Room Overview Sample Room Machinery Sample Room Needle Control

Sample Room Storage CAD/Plotter (with Brand) Dummies (with Sizes)

V2
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Show Room & Products

Show room Show room Show room

Product Product Product

Product Product Product

Product Product Product

V2
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Warehouse (Fabrics / Accessories)

Fabric Storage Fabric label (Style/Color/Dye Lot)

Trims & Accessories Storage Racks label (Style/Color/Dye Lot)

Production lines/workshops
( ) Fabric inspection line/ ( ) Cutting lines/ ( ) Panel inspection line/
( ) Stitching lines/ ( ) Ironing lines/ ( ) Inspection and packing lines

Fabric Inspection Machine Fabric Checking in Process Relaxation Process/Rack

Cutting Tables Marker on Fabric (without pins) Cutting height

V2
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Metal gloves condition Numbering Panel Inspection

Fusing Machine Fusing Machine Safety Guard Fusing Machine Calibration Tools

Sewing Lines Overview Housekeeping Machine condition

Machine condition Machine condition Machine condition

Oil tank checking (min. 5 machines) Station Quality Control Roving QC

V2
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Trimming 1st Quality Check 2nd Quality Check

Measurement Control Hangtag/ Polybag Size Sorting

Packing in progress Finished products storage Finished products warehouse

Internal Reports

Fabric GSM Fabric Shade lot Fabric Inspection

Cut Panel Bundling Cut Panel Checking Internal Fusing Test

V2
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Trims Checking PPR Meeting Production Planning & IE

First Output Checking Machine Maintenance Broken Needle Log Book

Needle Stock In/Out Finishing AQL Internal Inline Inspection

Internal Final AQL Fusing Machine Calibration Report Pull testing Report

Needle Detection Needle Detector Calibration Needle Detector size wise report.

V2
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Product Safety

Pull tester 15 Lbs Calibration weight Broken Needle Policy

Needle Detector Disposal Box 9 Point Calibration Tools

Inside Needle Free Zone Button Lockstitch Machine Bobbin Case

Attaching Machine Safety Guard Diemould Storage

Neck Stretch Gauge Testing In Progress

V2
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Basic Social Compliance Check-Up

Emergency light exit sign

Electrical switch boxes
First aid kit with medicals

Emergency assembly point Fire extinguishers Fire extinguisher maintenance record

Fire Hydrant Flash fire alarm

N/A

Marked evacuation route Posted evacuation plan Sprinkler system in warehouse

V2
 Report by MD. SHAHIN ALAM
Position P.S.O
Date 26 Oct 2023

Assessment photos

Machinery List

V2
V2
 Factory Audit & Corrective Action Report
Factory Name: Factory representative:

Factory Address: Country:

Auditor: Audit Date: Audit Result:

Filled by Factory Follow Up Audit

Auditor Date Result
Risk Classification
Violations / Issues (High, Medium, Corrective Action Plan Target 1st
Low) Corrective Action Plan to be taken by the factory Completion
Date 2nd
3rd

On-site Laboratory

Sample Room, Pattern and Marker Making

Warehousing of Fabric, Yarns, Trims & Accessories

Spreading, Cutting & Fusing

Sweater
 Filled by Factory Follow Up Audit
Auditor Date Result
Risk Classification
Violations / Issues (High, Medium, Corrective Action Plan Target 1st
Low) Corrective Action Plan to be taken by the factory Completion
Date 2nd
3rd

Production Processes

Pressing

Finishing / Repair / Packing

Inspection Processes

Printing / Embriidery / Laundry

 Filled by Factory Follow Up Audit
Auditor Date Result
Risk Classification
Violations / Issues (High, Medium, Corrective Action Plan Target 1st
Low) Corrective Action Plan to be taken by the factory Completion
Date 2nd
3rd

Product Safety & Satisfaction

Mold Prevention

Sustainability

Declaration & Confidentiality

The findings on the above audit report provided to factory management at the factory are preliminary. The representative of the audited factory declares herewith that he/she has read, understood and agreed to the findings identified in this document.

This document is restricted to the use of KGS. Duplication without prior written content of the QC Department is not allowed.

Factory Representative's Signature Date Factory's Chop

Factory Representative's Name Title

 Filled by Factory Follow Up Audit
Auditor Date Result
Risk Classification
Violations / Issues (High, Medium, Corrective Action Plan Target 1st
Low) Corrective Action Plan to be taken by the factory Completion
Date 2nd
3rd

Auditor's Signature Date Reviewer Date

Guidelines When conducting Assessment and Assigning Scores:

1. Perform assessment per supplier, per factory, and per product category.
2. Affixed an "X" mark in the box corresponding to your rating; the form will automatically calculates the rating, and summarizes the overall audit result.
3. Refer to below guideline when assigning a rating in each criteria:

RATING CONDITIONS

10 Excellent Required process is in place and fully executed; records and reports are excellent and accomplished consistently.

8 Good Required process is in place and generally executed; records and reports are acceptable and accomplished consistently .

5 Average Some procedures of process are in place and partially executed; reports/records are some existed and not consistently accomplished.

2 Fair Some procedures of process are in place and partially executed; reports/records are not existed.

0 Insufficient/ Nil Required process does not exist or some procedures in place but not properly executed; reports/records need improvements.