Term of References for Judges

Energy Innovation Competition 2023

A. Competition Description
Energy Innovation Challenge 2023 is an annual program organized by the competition
management division of the Bandung Institute of Technology Student Section
Petroleum Engineering Expert Association (IATMI SM ITB). This program provides a
platform for students to express ideas, thoughts, innovations, views, and analyses
related to certain topics through paper and poster competitions. At EIC 2023, there is
one competition, namely a paper and poster competition. This competition’s aim is to
push development thinking, creativity, and positive contribution in face-related global
challenges of energy, as well as promote deep understanding of various aspects of it.

B. Theme
This year, EIC carries the theme "The Role of Oil and Gas in Sustainable Energy
Transition: Economic Impacts and Green Innovations." As an important pillar in
fulfillment, the oil and gas industry requires global energy and is under pressure to
transition to more environmentally friendly and sustainable practices. The theme
"Energy Transition: Green Practice for Sustainable Energy" invites participants to dive
deeper into innovations, strategies, and solutions that can lead to positive
transformation in this industry. The main key values we want to achieve: Eco-Friendly
Technology, Energy Efficiency, Energy Diversification, and Social & Economic
Aspects.

Below are the main sub-themes that can be chosen for each team:

1. “Responsible Oil and Gas Practice”

Responsible Oil and Gas Practice refers to the commitment and implementation
of ethical, sustainable, and environmentally conscious approaches within the oil
and gas industry. This sub-theme emphasizes the importance of conducting
operations with a keen awareness of environmental impact, community well-
 being, and ethical considerations. It involves adopting best practices, innovative
technologies, and stringent regulations to minimize ecological footprints,
mitigate climate change effects, and ensure the responsible extraction,
production, and utilization of oil and gas resources. The focus is not only on
operational efficiency but also on fostering long-term environmental
stewardship, social responsibility, and ethical conduct throughout the entire
lifecycle of oil and gas activities. By embracing responsible practices,
organizations aim to strike a balance between meeting energy demands and
preserving the health of our planet and its communities.

2. “Environmental Friendly - Renewable Energy and Process”

This sub-theme focuses on the integration of renewable energy in oil and gas
operations to reduce dependence on fossil fuels. Research may address the use
of solar, wind, or biomass energy as alternative power sources. In addition,
creative thinking about how to modify extraction and production processes to
make them more environmentally friendly will become relevant. This could
include implementing green technologies, more efficient extraction methods,
and processing that reduces the carbon footprint.

3. “Business Innovations for Energy Transitions”

This sub-theme emphasizes ways in which the oil and gas industry can change
their business models to promote and support the transition to cleaner and more
sustainable energy sources, which are certainly feasible from a business
perspective. This innovation can take the form of developing business
innovations that implement sustainable practices, integrating digital technology
and artificial intelligence to increase operational efficiency, as well as ways to
monitor ongoing sustainable projects.
C. General Rules
1. EIC 2023 participants are undergraduate students at the Institut Teknologi
Bandung
2. Each team consists of a maximum of 3 (three) members and can come from
different departments
3. Each person can only join 1 (team)
4. Competition consists of two rounds: preliminary and final
5. For the preliminary stage, participants were required to gather abstracts from
the paper
6. 8 groups will be selected for the final round. Each successful participant is
required to send a paper, poster, and presentation file
7. The final stage will be done online via presentation at zoom meeting
8. The language used is English with good and correct spelling
9. Judges decision is a final and absolute decision

D. Competition Format
● Abstract Format
1. All the document template, include abstract, paper, and poster can be
downloaded at https://bit.ly/GuidelineEIC2023
2. The abstract must be in accordance with the specified subthemes
3. Abstracts must contain a minimum of 150 words and a maximum of 300
words
4. Abstracts are written in good and correct English
5. Writing format abstract is as following :
a. Font type : Times New Roman
b. Title : 14-pt-bold
c. Contents : 12-pt
d. Space : 1.15
e. Alignment : Align right and left (justify)
f. Paper size : A4
g. Margins : Top: 3 cm, bottom: 3 cm, right: 4 cm, left: 3 cm
h. File type : pdf
● Final Paper and Poster Round and Presentation Conditions
 1. The paper must match the abstract submitted
2. The paper must contain (minimum 10 and maximum 20 pages)
3. The paper writing format is as following :
a. Font type : Times New Roman
b. Title : 14-pt-bold
c. Contents : 12-pt
d. Space : 1.15
e. Alignment : Align right and left (justify)
f. Paper size : A4
g. Margins : Top: 3 cm, bottom: 3 cm, right: 4 cm, left: 3 cm
h. File type : pdf
4. Posters are drawn up with the existing template provided in size A1.
Templates can be downloaded at https://bit.ly/GuidelineEIC2023
5. You can use graphic sources (background, guides, examples of layouts,
etc.) in various ways from the available sources.
6. There is no limit on the number of presentation slides, presentation files
must be collected in pdf or pptx format, and the duration must be
maximum at 20 minutes, include 5 minutes of QnA session.
7. Papers and presentations are written and delivered in good and correct
English.

E. Judging Criteria
● Criteria Evaluation
Paper assessment will be based on two things: paper writing and presentation.
The following are details of the writing assessment used in this competition.

1. Suitability with topic

2. Suitability with guidelines
3. Originality paper results
4. Accurate data
5. Level of novelty/novelty
6. Clear results and conclusions
The following are details of the presentation assessment used in this
competition.
 1. Clarity of the flow and content of the presentation material
2. Fluency in communication
3. Politeness/manners in presentations

● Percentage Evaluation
1. Abstract : 15 %
2. Paper : 40 %
3. Posters : 15%
4. Presentation : 30 %
- Presentation : 20 %
- QnA : 10 %

F. Registration & Submission

● Registration Timeline
- Batch 1 Open registration : 17-23 December 2023
- Batch 2 Open registration : 24-31 December 2023
- Submission Abstract : January 7, 2024
- Announcement of finalists : January 14, 2024
- Paper and Poster Submission : January 19, 2024
- Technical Meeting : January 20, 2024
- Final Round : January 21, 2024
- Announcement : January 28, 2024

● Registration
This registration fee must be paid at the start of registration, and each team is
required to collect proof of payment on the form provided.

- Batch 1 : Rp. 50,000/ team

- Batch 2 : Rp. 75,000/ team
Participants can register themselves at the following link
https://bit.ly/OpenRegistrationEIC2023
● Submission
1. Abstracts must be submitted via the form
https://bit.ly/SubmisiAbstrakEIC2023 with the name format EIC
2023_Abstrak_Nama Tim.pdf, maximum submissions must be made no
later than 07 Jan 2024 at 23.59 WIB.
2. Papers and presentation files must be submitted via the form
https://bit.ly/SubmisiFinalEIC2023
 CONTACT PERSON

Hidayatullah Farizqi

Position : PIC EIC 2023

Line : hidayatullahfariz
WhatsApp : 085236554165

Seli Yovanka Lidiawati

Position : Head of Competition Management Division

Line : seli_yova

WhatsApp : 081515381543