FEDERALE POLITIE PROJECT ATLAS

Polismyndigheten Nationella Insatsstrykan (Atlas)

981 82 Kiruna (Sweden)

Monday, 24 July 2023

Your event from Monday 06 November 2023 to Wednesday 08 November 2023

Dear Mr. Marc Gilis,

Following to your confirmation, we would like to thank you for choosing the Indigo Brussels City for the organization of your
group. Please be assured that we will do our utmost to exceed your expectations and those of your guests and to ensure a
successful and enjoyable stay with us.

We have the pleasure to send you our "Contract".

To confirm your reservation, would you be so kind to fill in the contract and send us back a full copy by mail, signed for
agreement, by latest 31/07/2023.
The deposit has to be transferred to our bank account or can be charged on a company credit card before the date fixed on
the contract.

We stay at your entire disposal for any further information.

Looking forward to welcoming your event at the Indigo Brussels City!

Yours sincerely,

Indigo Brussels City

Oriane Closset
Groups & Events Sales
Direct Phone:
E-mail: groups@indigo.brussels

Page 1 of 8 Client signature

 CONTRACT

Between
TOWN HOTEL SA
Karel Rogierplein 20 Place Charles Rogier
1210 - Brussels
Belgium
Hereafter referred to as "The Hotel or Indigo Brussels City", and
FEDERALE POLITIE PROJECT ATLAS
Marc Gilis
Polismyndigheten Nationella Insatsstrykan (Atlas)
981 82 Kiruna (Sweden)
Hereafter referred to as "The Client".

Contract number: 5613104

from Monday 06 November 2023 to Wednesday 08 November 2023

Room Information

Monday Tuesday
06.11.23 07.11.23
1 Single Bed Standard
Occ1 10 / EUR150.00 10 / EUR150.00
Total 10 10

The Rooming list is due to the hotel 21 days before arrival and should specify the number of required rooms on each night.
Rooms are guaranteed by the company for no-show and late cancellation.
The above mentioned rates are inclusive of breakfast, VAT and free Wi-Fi Internet access.
The city tax of 4.24 EUR per room per night is not included in the rate.

Event Information
Monday, November 06, 2023
Time Room Function Set-up Exp Rental
MEETIGN PACKAGE URBAN PICNIC 10 At EUR 95.00
08:00 - 18:00 FERN Meeting U-Shape 10 Incl
10:00 - 11:00 FERN Morning Break U-Shape 10 Incl
12:00 - 14:00 Garden Kitchen Restaurant Lunch Seated 10 Incl
15:00 - 16:00 FERN Afternoon Break U-Shape 10 Incl
Food
10:00 To 11:00 FERN
Morning coffee included
Sweet Pastries

Page 2 of 8 Client signature

 Monday, November 06, 2023
Food
12:00 To 14:00 Garden Kitchen Restaurant
Business Lunch Garden Kitchen included
2 course menu Choice of the chef 2 Varieties of vegetable
preparations with an animal protein
15:00 To 16:00 FERN
Afternoon coffee included
Sweet & Salty healthy snacks
Beverage
10:00 To 11:00 FERN
Morning coffee included
Fruit Juice

Homemade flavoured water

Permanent fresh coffee & selection 5 types of tea

Fresh Whole fruits

12:00 To 14:00 Garden Kitchen Restaurant
Business Lunch Garden Kitchen included
Water, coffee & tea included
15:00 To 16:00 FERN
Afternoon coffee included
Fresh Whole fruits

Fruit Juice

Homemade flavoured water

Permanent fresh coffee & selection 5 types of tea

Miscellaneous
08:00 To 18:00 FERN
Pens, Notebooks, Mineral Water, Pencils, Markers 1 included
Audio Visual Equipment
08:00 To 18:00 FERN
HD Screen 1 included
Wi-Fi 1 included
Flipchart 1 included

Page 3 of 8 Client signature

 Tuesday, November 07, 2023
Time Room Function Set-up Exp Rental
MEETING PACKAGE GARDEN KITCHEN 10 At EUR 95.00
FULL
08:00 - 18:00 FERN Meeting U-Shape 10 Incl
10:00 - 11:00 FERN Morning Break Cabaret 10 Incl
12:00 - 14:00 Garden Kitchen Restaurant Lunch Seated 10 Incl
15:00 - 16:00 FERN Afternoon Break Cabaret 10 Incl
Food
10:00 To 11:00 FERN
Morning coffee included
Sweet Pastries
12:00 To 14:00 Garden Kitchen Restaurant
Business Lunch Garden Kitchen included
2 course menu Choice of the chef 2 Varieties of vegetable
preparations with an animal protein
15:00 To 16:00 FERN
Afternoon coffee included
Sweet & Salty healthy snacks
Beverage
10:00 To 11:00 FERN
Morning coffee included
Fruit Juice

Homemade flavoured water

Permanent fresh coffee & selection 5 types of tea

Fresh Whole fruits

12:00 To 14:00 Garden Kitchen Restaurant
Business Lunch Garden Kitchen included
Water, coffee & tea included
15:00 To 16:00 FERN
Afternoon coffee included
Fresh Whole fruits

Fruit Juice

Homemade flavoured water

Permanent fresh coffee & selection 5 types of tea

Miscellaneous
08:00 To 18:00 FERN
Pens, Notebooks, Mineral Water, Pencils, Markers 1 included
Audio Visual Equipment
08:00 To 18:00 FERN
HD Screen 1 included
Wi-Fi 1 included
Flipchart 1 included

Page 4 of 8 Client signature

Deposit

The expected total amount for this reservation is:

Total Meeting & Catering 1,900.00 EUR
Total Rooms 3,084.80 EUR
Total 4,984.80 EUR
In order to guarantee your reservation totally, would you be so kind to transfer the above stated deposit. Please state your
contract number in order to allocate your deposit correctly.
Alternatively we can charge the deposit on your credit card. Please fill in the details below

Bank account Credit Card

KBC Bank Brussels Arenberg-Horta
Rue d'Arenberg 11, 1000 Brussels
Bank account name: Town Hotel SA
Account number: 425-2033001-74
BIC / Swift Code: KREDBEBB
IBAN Code: BE16 4252 0330 0174
Type: Amex - Eurocard/Mastercard - Visa - Diners Club
Number: ____________________________________
Expiry Date: ____________________________________
Card Holder: ____________________________________
Signature: ____________________________________

Billing Instructions
Master Account Individual
Rooms, Breakfast & City tax x
Meeting & Catering x
Individual extra's (telephone, room service, etc...)

Final Payment
The final settlement will be done before arrival. Company: _________________________________
Reference: _________________________________
Address: _________________________________

_________________________________
Country: _________________________________
VAT Number: _________________________________

To confirm your reservation, would you be so kind to fill in the contract and send us back a copy by mail,
signed for agreement, by latest 31/07/2023.
The client is fully aware of the TERMS AND CONDITIONS listed enclosed, which constitute an integral
part of the present contract and agrees to abide by them.

INDIGO BRUSSELS CITY FEDERALE POLITIE PROJECT ATLAS

Oriane Closset Marc Gilis

Groups & Events Sales Date: 25/07/2023
Signature:

Page 5 of 8 Client signature

FORMATION OF THE CONTRACT - ENFORCEABILITY

1. The hotel offers shall be confirmed by it in writing. An order shall not be regarded to be final unless it has been accepted by the Indigo in writing.

2. The hotel contracts are made only upon its standard -and specific- terms and conditions. Any conditions contrary thereto shall not be binding unless expressly accepted by the hotel in writing.

BOOKING CONDITIONS

1. The hotel reserves the right to reassign the meeting space at any time, provided that the hotel informs the client before such reassignment and does not impact the client's original requirements.

2. The use of the Function Rooms is strictly limited to that which has been agreed as per the contract.

3. If the Client occupies the Function Room outside of the stipulated period, he must pay an additional amount, which will be in proportion to the basic price and the additional period of occupation. The
possibility to use the Function Room outside the contracted period is subject to availability and might be refused by the hotel.

4. Any change to the contracted use prior to the function, will automatically result in a price adjustment. Any change to the setup on the day of the event, will be charged at 250EUR per hour of work and
cannot be guaranteed.

5. DDR (Day Delegate Rate) is referring to the price per person per day for a meeting package. Full day DDR is considered between 8am and 6pm. Half day DDR is considered between 8am and 12am or
between 2pm and 6pm. Use outside this time schedule is subject to prior approval and might incur an additional cost, unless otherwise agreed

6. The size of the main function room or largest function room reserved is depending on the contracted number of participants for the DDR.

7. Full day DDR includes the main function room or largest function room reserved, basic AV equipment (1 flipchart, HD screen), welcome coffee and 2 coffee breaks, lunch and one full refresh of the
respective meeting room during lunch time.

8. Foyers are part of public areas, and might therefore be shared with other guests.

9. The client shall confirm in writing the menu choice latest 7 days before the start of the event. Otherwise the menu will be at Chef's choice.

10. The rental of a function room includes the fixed systems in place and one full refresh during lunch. Any additional service, the provision of equipment not included in the standard Function Room
equipment, or electrical systems in addition to the standard equipment will be subject to a separate price quote and will be invoiced as a supplement. Any equipment supplied by the client or one of their
suppliers must be approved by the hotel technical services on the basis of the specifications submitted by the Client no more than one month prior to the event.

11. Exact IT requirements (WIFI, VPN access) have to be submitted for approval to the hotel latest 2 months prior the event in writing. Any equipment not included in the standard Function Room required for
specific IT installation will be subject to a separate price quote and will be invoiced as a supplement.

12. Full details of decorations project, displays or technical installations must be submitted to the hotel in writing for prior approval. The hotel declines all responsibility regarding any material brought into the
hotel by the client. At the end of the event, the client undertakes to remove all installations at his own cost so that the premises are left in their original state.

13. It is forbidden to attach posters to the wall, floors or ceilings by means of sticking, stapling or attaching in any other way. The costs of repairing any damage that may result from failing to respect these
rules will be paid by the client

14. The full costs of repairing or replacing the hotels property will be charged to the client, whether this damage was caused directly by the client or by one of its Subcontractors or its attendees.

15. The hotel is prepared to receive from the client his conference materials as from one week prior to the conference date, upon prior written notice given by him. To insure a good handover of the boxes or
materials, the client must clearly mention the following details: the name of the event and organizer, the name of the M&E Operations Coordinator at the hotel, the name and address of the hotel, the date of
the event, the name of the meeting room and the number of boxes per sending. Packages without these details or sent earlier then the requested date might be refused. For delivery of valuable materials, the
delivery date has to be agreed prior to sending. The client is responsible to arrange pick up or sending of materials after the event. The hotel is not responsible for any materials left on site after the event.

16. The client may not bring any food or drink into the hotel for use during the event, unless agreed in writing in advance with the hotel. A service and / or corkage fee may apply.

17. The Client is bound to be in order with SABAM. Contact number: +32 2 286 82 11. The client undertakes to contact the SABAM when he intends to use any kind of music in any of the hotel's locations. All
related fees are to be paid by him. The client will indemnify the hotel for any claims, actions, damages, liabilities or expenses arising from any lack of payment of SABAM's license fees.

18. At anytime the noise level on the premises shall not disturb either the hotel clientele, or the immediate neighbourhood. The hotel reserves the right to limit such noise level in case of any excess.

19. In order to ensure that proper arrangements are made for any event of a sensitive nature or high monetary value, the hotel reserves the right to require the signatory to provide a professional security
service throughout the event at a cost to the client.

20. The client shall be informed and it is his responsibility to inform the attendees that it is not permitted to leave personal effects or belongings unattended, neither in the lobby, in the restaurant, in the
corridors or the meetings rooms. The hotel cannot accept responsibility for theft or disappearance of personal effects or belongings, occurring under these circumstances in these places and all public areas
in general.

21. Valuables left inside the hotel rooms should be stored in the safe of the guest room or at reception. For lack for the client of observing that obligation, the hotel shall accept no responsibility for loss or
theft of valuables.

22. It is the responsibility of the client to ask the hotel to lock the meeting rooms. The hotel cannot accept any responsibility for meeting materials left unattended in the hotel.

23. The client shall compensate the hotel against any claims, suits, damages, liabilities, judgments, costs and expenses, whether based upon contract, or otherwise, arising out of breach by the client, or any
attendees of any material term of this agreement, any willful or negligent act or omission by the client, any attendees or its personnel, agents or subcontractors. The client has the responsibility to make sure

Page 6 of 8 Client signature

his subcontractors respect the local Labour Code and legislation.

24. The hotel will not be liable for failing to its obligations due to unforeseen events ('Force Majeure') beyond its control such as and not limited to: Acts of god, war, government authority, terrorism, disaster,
strikes, civil disorder, curtailment of transportation or transportation facilities or any other emergency or event beyond control.

25. Nothing, in this contract shall be deemed to give either party any right to use, the names, logos, trademarks, copyrights or other industrial or intellectual property rights belonging to the other party or its
affiliates without prior consent of the other party. As a result, the client agrees to use the exact logo, design, and wording of the hotel intellectual property in accordance with the hotels Guidelines.

26. The hotel reserves the right without prior notification or reimbursement for damages, to cancel any contract which violates the usual standards of morality or proper conduct, the public order and/or the
normal use of the space made available to the client.

27. In order to ensure that the event runs smoothly the Client shall inform the hotel in writing of the exact number of people attending the event, no later than 2 weeks before it begins. In case of increase in
numbers, the client is limited to the maximum capacities provided by the hotel.

28. The main meeting room setup cannot exceed the confirmed number of persons for the catering requirements by more than 10%.

29. The hoteldoes not guarantee the absence of competitors of the client during the event.

30. Deposit payment conditions (hotel accommodation, meeting rooms, food and beverage, audiovisual equipment). The following deposit schedule applies to guarantee the contracted accommodation,
conference and event requirements:

Deposit Deadline Deposit due corresponds to

Upon signature of the contract 10% of the total amount of the proforma invoice
180 days prior to the date of arrival 30% of the total amount of the proforma invoice
90 days prior to the date of arrival 60% of the total amount of the proforma invoice
45 days prior to the date of arrival 90% of the total amount of the proforma invoice

31. The hotel reserves the right to cancel the contract with immediate effect as from the notice sent by registered mail in the event of default of payment of the deposit at the contractual maturity dates. In this
case the reserved rooms and meeting spaces will be resold. In case of increase to the contracted value, the hotel will request additional deposit payments in line with the payment scheme above.

32. The hotel reserves the right to resell the reserved rooms and meeting space in case the full contract is not returned signed by the mentioned deadline.

CANCELLATION CONDITIONS

The client has the right to totally or partially cancel the contract. In return, he undertakes to pay as compensation the following sums:

1. PARTIAL CANCELLATION OF HOTEL BEDROOMS

1.1 Room block based on rooming list

Cancellation received in writing from the client by the hotel
From the signature of the contract and up to 60 days before arrival
Between 59 days and until 31 days before the date of arrival
Between 30 days and until 8 days before the date of arrival
As from 7 days before arrival
Free cancellation allowance
20% of the contracted room block on each respective day
10% of the contracted room block on each respective day
5% of the contracted room block on each respective day
Any cancellation will be charged in full

1.1.1 The above cancellation allowances are not cumulative.

1.1.2 Cancellations which exceed the percentages laid down above will be invoiced in full.
1.1.3 No shows and early departures will be charged in full.
1.1.4 Room block increase, confirmed after contract signature, is subject to the above cancellation conditions
1.1.5 The rooms and conference contract is indivisible. A full cancellation of the rooms' part will result in a full cancellation of the conference part unless otherwise agreed
1.1.6 The rooming list is due to the hotel 21 days before arrival and should specify the number of required rooms on each night. Additional rooms should be requested in writing and availability of room and
rate is subject to prior approval from the hotel. In case the rooming list for the entire block is not received by the hotel 21 days before arrival, the hotel has the right to release the rooms not picked up and
cancellation conditions apply.

2. PARTIAL CANCELLATION OF CONTRACTED CONFERENCE & EVENT REQUIREMENTS

Cancellation received in writing from the client by the hotel Free cancellation allowance
From the signature of the contract and up to 60 days before arrival 20% of the contracted conference & event amount
Between 59 days and until 31 days before the date of arrival 10% of the contracted conference & event amount
Between 30 days and until 8 days before the date of arrival 5% of the contracted conference & event amount
As from 7 days before arrival Any cancellation will be charged in full

2.1 The above cancellation allowances are not cumulative.

2.2 Cancellations which exceed the percentages laid down above will be invoiced in full.
2.3 Additional Conference & Event requirements, confirmed after contract signature, are subject to the above cancellation conditions
2.4 The rooms and conference contract is indivisible. A full cancellation of the conference part will result in a full cancellation of the rooms block unless otherwise agreed.

3. FULL CANCELLATION OF THE EVENT

Page 7 of 8 Client signature

 Cancellation received in writing from the client by the hotel Cancellation fee
From the signature of the contract and up to 180 days before arrival 25% of the total contracted value will be invoiced
Between 179 days and until 120 days before the date of arrival 50% of the total contracted value will be invoiced
Between 119 days and until 60 days before the date of arrival 80% of the total contracted value will be invoiced
Between 59 days and until 31 days before the date of arrival 90% of the total contracted value will be invoiced
As from 30 days before arrival 100% of the total contracted value will be invoiced

4. All notices of cancellation must be received in writing from the client and will take effect from the date of receipt by the hotel. The written confirmation of the cancellation must clearly mention what
accommodation and conference & event requirements should be cancelled.

GENERAL CONDITIONS

1. All invoices shall be paid within 10 days from the date of invoice.

2. As to their admissibility, all queries concerning the invoices have to be made in writing within 10 days from the date of invoice. After that or if not written they will not be admitted and no further amendments
will be made.

3. If the invoice has not been paid in due time, an interest of 1% per month will be rightfully and automatically due, without prior notice. Non-payment of any invoice at maturity shall automatically and without
notification cause the full amount outstanding to become due.

4. In case of default of the client to pay the overdue invoice, the hotel shall increase by 10% the due amount, notwithstanding its right to immediately cancel any reservation without costs nor indemnity and
terminate the contract with immediate effect as from the notice, sent by registered mail, of its decision to cancel it, without there being any need to send a formal notification prior to such notice.

5. This contract is governed by and is to be construed in accordance with Belgian law. The parties irrevocable agree that the Commercial Court of Brussels shall have exclusive jurisdiction to settle any
dispute arising out of or in connection with this agreement.

6. All rates mentioned in the contract include VAT. VAT and other applicable taxes might be subject to change following to modifications in local legislation.

Page 8 of 8 Client signature