DNO IRAQ AS

DNO IRAQ AS REQUEST FOR QUOTATIONS – INSTRUCTIONS TO TENDERERS

1. INVITATION
DNO Iraq AS (the “Company”) is pleased to invite you (the “Tenderer”) to submit your electronic (email)
bid quotation in response to this Request for Quotation (the “RFQ” No 14127 WOR 23120 – Dismantle and
Remove the existing pipeline in the RCR loading system from battery limit at Tawke-CPF-refinery in support
of its activities in the Kurdistan Region of Iraq, in accordance with Company’s general terms and
conditions, scope of work, specifications and other information provided in the accompanying email issued by
a nominated Company Supply Chain Specialist (the “Buyer”).

2. ACKNOWLEDGEMENT
Please acknowledge receipt of this RFQ and your intention or refusal to bid by sending a return confirmation
email to the Buyer within two (2) days from the date of this RFQ.
Failure to reply will be considered as a decline to participate.

3. LIST OF REFERENCE DOCUMENTS AND ATTACHMENTS

The material shall be supplied in line with the below referenced documents:-
Document Document Description
Number

1 RFQ No 14127 WOR 23120 – Dismantle and Remove the existing pipeline in the RCR
loading system from battery limit at Tawke-CPF-refinery
If applicable, Tenderer is notified that where it is responsible for the logistics and import of
materials and/or equipment, the following requirements are mandatory:-
• Freight forwarding activities can only be subcontracted to/performed by companies fully
registered on the MNR AVL Category PLW.2.2 (Expediting/Freight Forwarding
Services).
• Furthermore, it is expected that all companies have their valid tax certificate i.e. tax
certificate for 2021, valid till 31/12/21, can be used for import till June 2022, June being
the month that it is expected all companies to have received their tax certificates for
previous year.
Failure of the Tenderer to comply with the requirements of this article will lead to Tenderer’s
disqualification.

2 SOW

Page 1 of 4
 DNO IRAQ AS
DNO IRAQ AS REQUEST FOR QUOTATIONS – INSTRUCTIONS TO TENDERERS

Pricing Schedule

6 Clarification Form

7 DNO GENERAL CONDITIONS FOR SERVICES

9 Technical Questionnaire

10 HSE Questionnaire

4. HSE
Where the RFQ scope entails services in KRI i.e. driver delivering goods to DNO warehouse or vendor onsite
support, Tenderer is notified that they are required to comply with Kurdistan Region – IRAQ, Council of
Ministers, Ministry of Interior, General Directorate of Divan, High Committee for Combating Coronavirus,
Number: 21701, Dated 25/10/2021 - Decree Number (31) of the year 2021.
• Those staff and workers, who are working in the Kurdistan private sector, will not be allowed to go to
work if not vaccinated.
Tenderers are advised that Company is obligated to consider any failure by a Tenderer to confirm this
compliance as a HSE disqualification from the tender process.

5. QUERIES OR COMMUNICATIONS
All queries or communications regarding the ITT shall be submitted by letter sent as an email attachment to
the following electronic addresses:
DNO Procurement dedicated email id -DNO.Tenderbox@dno.no and DNO Supply Chain:
salman.ahmed@dno.no
Each communication shall clearly state Tenderer's name and the Project title and shall be sequentially
numbered by query.

6. SUBMISSION OF QUOTATIONS
Each Tender Package must be submitted electronically by two separate e-mails to the secure Company
Tender box e-mail address. One e-mail containing the Technical Unpriced Bid and one e-mail containing the
Commercial Priced Bid; clearly marked so in each subject header line.
Submission to be sent no later than the Tender Closing Date and shall be addressed to the below mentioned
email ID, clearly marked and identified:
• RFQ No 14127 WOR 23120 – Dismantle and Remove the existing pipeline in the RCR loading
system from battery limit at Tawke-CPF-refinery /Technical
Page 2 of 4
 DNO IRAQ AS
DNO IRAQ AS REQUEST FOR QUOTATIONS – INSTRUCTIONS TO TENDERERS

• RFQ No 14127 WOR 23120 – Dismantle and Remove the existing pipeline in the RCR loading
system from battery limit at Tawke-CPF-refinery /Commercial

Submission of Tender Packages to:-

DNO Procurement dedicated email id DNO.Tenderbox@dno.no
No other DNO personnel shall be copied on emails submitting quotations. Failure to comply may lead
to immediate disqualification.
A screenshot of quotation submission to DNO Tenderbox shall be shared to the Buyer “SCM
Representative” (for traceability purposes only).
It is to be noted that Company is unable to receive/accept .rar format documents, submissions should
be only in zip files.

7. RFQ CLOSING DATE AND LATE SUBMISSION OF THE QUOTATIONS

Quotations shall be received no later than in this item 6. Instructions to Tenderers or following a formal RFQ
Closing date extension.

(Deadline for submission shall be in accordance with these

(“RFQ Closing Date”)
instructions and on Sun 21st Jan 2024, COB)

8. MNR AVL Registration

The issue of these RFQ Documents to, the consideration of any Tender submission and any subsequent award
as a result of this RFQ requires Tenderer to have a valid registration on the Ministry of Natural Resources
(MNR) Approved Vendor Listing (AVL) for the applicable category.
For this supply the applicable category is detailed as:-

Cat. Code Category Sub Cat. Subcategory AVL Code AVL

Code

CO Construction CO.3 Mechanical & CO.3.2 Welding &

Piping Supply & Fabrication
Services Services

9. OFFICIAL REGISTRATION DOCUMENTS

The Tenderers shall ensure that they are duly registered with the relevant Governmental Authorities to the
extent required and shall submit copies of the said registrations, as appropriate.

10. KURDISTAN TAX CERTIFICATES

As of the 30 June of each year, the previous year's Kurdistan Tax Certificate is available from the Kurdistan
Tax Authorities. Tenderers subject to Kurdistan tax laws are instructed to submit this previous year’s tax
clearance letter (with its certified English translation) issued by the Ministry of Finance and Economy of
Kurdistan, which will be reviewed as part of Company’s technical evaluation process.
Tenderers are advised that Company is obligated to consider any failure by a Tenderer to submit a tax
Page 3 of 4
 DNO IRAQ AS
DNO IRAQ AS REQUEST FOR QUOTATIONS – INSTRUCTIONS TO TENDERERS

clearance letter as a Technical disqualification from the tender process.

11. QUOTATIONS VALIDITY PERIOD

The quotations shall be valid for a period of ninety (90) days after the RFQ Closing Date during which period
the Tenderer's quotation shall remain open and capable of acceptance by the Company, and such quotation
may not be altered, revoked or withdrawn by Tenderer during such period.

12. COMPANY’S RIGHTS

The Company reserves the right to accept a quotation, on any basis, at its sole discretion, whatsoever, which
may include accepting a quotation on a basis other than the lowest price, accept or reject any quotation in
whole or part; negotiate commercial terms after or before award of the Contract with one or more Tenderers;
award the Contract to more than one Tenderer; reject all quotations at any time with or without notice or
reasons; extend the RFQ Closing Date; withdraw the RFQ at any time; and, if no quotation is accepted, the
Company may abandon the scope of supply (or any part thereof).

13. CONFIDENTIALITY
All documentation issued by Company is Company’s exclusive property and shall be kept strictly confidential
by Tenderers and not disclosed to any persons other than those necessarily and directly involved in the
preparation and submission of Tenderer’s quotation.

Page 4 of 4