TAKLIMAT LATIHAN

INDUSTRI
012-9303667
03-32585012
fahimi6301@uitm.edu.my
internfbm@uitm.edu.my

Suraya Ahamed
Pembantu Tadbir Kanan
03-32585026
suraya@uitm.edu.my
internfbm@uitm.edu.my
https://fbm.uitm.edu.my/

>>Student>Industrial Training
AGENDA

1. PENGENALAN
2. STUDENT TRAINING INFORMATION
SYSTEM (STIS) & STUDENT PORTAL
3. LATIHAN INDUSTRI
4. PENILAIAN LATIHAN INDUSTRI
1. PENGENALAN

Definition
► Out of classes learning activities to give exposure to students in the real
environment of working world.
- Peraturan Akademik UiTM

► Period of work experience offered by an employer to give students and

graduates exposure to the working environment, often within a specific
industry, which relates to their field of study.
- Allaboutcareers
 Course Learning Outcome

MGT666, HRM666, ENT671

01 02 03 04 05
Apply business Display Demonstrate Solve the Perform the
concepts and professional communication problem by using standard
theories to real- demeanor and skills in office various procedures or
world decision- good work ethics tasks and report information techniques
making. at the presentation. and/or related to the
workplace. applications. tasks given by the
organization.
TEMPOH DAN MASA LATIHAN
INDUSTRI

► ENT671 = 16 minggu
► HRM666 = 24 minggu
► MGT666 = 24 minggu

ENT671 : 1 SEPT 2023 - 15 DEC 2023

HRM666 : 1 SEPT 2023 - 9 FEB 2024
MGT666 : 1 SEPT 2023 - 9 FEB 2024
2. STUDENT TRAINING INFORMATION
SYSTEM (STIS) & STUDENT PORTAL
STIS - Kepentingan
1. Rekod pelajar
2. Surat dan borang yang berkaitan
i. Internship Placement From
ii. Company Reply Letter (CRL)
iii. Duty report form/ borang lapor diri di organisasi
iv. Internship guideline for students & company
v. Logbook
vi. Surat perlindungan insurans
3. Penilaian ‘supervisor’
4. Penilaian ‘advisor’
 STIS - Permohonan
► Reminder: one time data entry only
► Isi maklumat dengan BETUL:
i. Nama penuh pelajar/supervisor
ii. Email pelajar (aktif)
iii. Email supervisor (aktif)
iv. No pelajar
v. Ic
vi. Nombor telefon
vii. Semester
viii. Etc
 STIS – Permohonan (samb…)
► Proses:
1. Pendaftaran pelajar (new user)

1. Permohonan “Internship Placement Form (IPF)”

1. Penghantaran/upload “New Industrial Training Information

(ITI)”
► Selepasmenandatangan ‘offer letter’ dan dalam masa 1 minggu sebelum
atau selepas menjalani latihan industry

2. Penghantaran/upload Borang Lapor Diri (“Report Duty Form”)

► dalam masa 2 minggu pertama menjalani latihan industri
 TITLE:
= Company Name
3. LATIHAN INDUSTRI
Memilih Tempat Latihan Industri

Faktor-Faktor pemilihan tempat latihan industry

1. Prospek kerjaya yang baik
2. Saiz syarikat
3. Kos penginapan
4. Kos perjalanan
5. Elaun
 Permohonan Latihan Industri
► Dokumen yang perlu disertakan semasa memohon:
1. Cover letter
2. CV atau Resume
3. Internship Placement Form
Dan/atau Mini transkrip (jika diminta oleh syarikat)
Dan/atau Specific Internship Placement Letter – manual (jika diminta oleh syarikat)

► Dokumen yang perlu diteliti sebelum menerima tempat:

1. Offer letter atau Company Reply Letter

► Dokumen yang perlu disediakan semasa menjalani latihan

industry (dalam minggu pertama)
1. Report Duty Form/Borang Lapor Diri di organisasi
2. Offer letter atau Company Reply Letter
 Peringatan:

1. Segala pilihan tempat/syarikat adalah keputusan pelajar. Maka,

pelajar perlu bertanggungjawab atas segala keputusan yang dibuat.

1. Termination due to misconduct: Markah Penilaian supervisor akan

dikira berdasarkan penilaian majikan pertama (termination) dan
majikan ke 2 (baharu). Worst case scenario >> fail & repeat.

1. Segala kebenaran dan permohonan segala cuti, cuti raya, mc dan

+ve covid semasa latihan industri perlu dimaklumkan kepada
supervisor/majikan. Segala keputusan cuti adalah tertakluk kepada
budi bicara majikan.
 Peringatan:

1. Pelajar hanya dibenarkan untuk tukar tempat latihan industri pada

1 bulan pertama SAHAJA (kecuali kes-kes tertentu) semasa
menjalankan latihan industri dengan alasan yang munasabah sahaja
iaitu disebabkan:
► keselamatan
► harassment
► pelajar gagal 1 subjek pada semester sebelumnya

selain daripada alasan di atas,

PELAJAR TIDAK DIBENARKAN UNTUK BERHENTI
COMMON ISSUES – Feedback from Interns
► Job rotation ► Work extra hours, over
► Task out of original job weekend
scope ► Allowance reduction
► Receive task from other ► Sexual harassment
colleagues ► Illegal, unethical practices
► Awkward social interaction
at work
► Office politic
► Stress
► KPI too heavy
COMMON ISSUES – Feedback from Employer

► Passive Involvement ► Family involvement

► Punctuality ► Defamation posting on social
► Communication media

► Not Focus, Attention to details ► Damage company’s asset

► Refuse to cooperate ► Cause financial loss

► Make own decision

► Refuse to learn
► Dress code
► Do side job, affect internship
performance
IMPORTANT
► Observe, observe, observe
► Be honest
► Use the 1st month to adapt and get
yourself familiar with the company &
work
► Manners
► Be punctual
► Maintain ethical behavior
► Maintain professionalism
► Take care of company’s asset
► Don’t get involve in office politic
► Keep company privacy & confidentiality
► No office romance
► Don’t listen to gossip or rumors
► Maintain rapport with SUPERVISOR
► Maintain rapport with colleagues
► Maintain rapport & relationship at
professional level. Not too cold, not too
warm.
► Willing to learn
► Jangan buat “kepala sendiri”
► Keep Calm, Don’t Freak Out, Jangan
Melatah
3. PENILAIAN LATIHAN INDUSTRI
ASSESSMENT ACTIVITIES ENT671 HRM666 MGT666 EVALUATOR

Employer Evaluation 60% 50% 50% Company Supervisor

Industrial Training Report n/a 30% 30% Faculty Advisor

Faculty Advisor
Report Presentation n/a 10% 20%
& 2nd Examiner

Hasta La Vista n/a 10% n/a Faculty Advisor

Lecturer Evaluation 40% n/a n/a Faculty Advisor

Business Plan 100% n/a n/a Faculty Advisor

Employer Evaluation
► Supervisor akan menilai pelajar di STIS sahaja.

► Pastikan:
1. Maklumat supervisor di dalam STIS adalah yang terkini dan
betul. Jika SALAH, mohon hubungi Unit LI untuk
pengemaskinian maklumat di STIS.
2. Supervisor membuat penilaian sebelum berakhirnya pelajar
menjalankan latihan industri (untuk mengelakkan masalah
lain yang akan berlaku).
3. Pelajar memberi peringatan mesra kepada supervisor untuk
menilai pelajar di STIS sahaja dan dalam tempoh yang
ditetapkan.
 Report
► Creating a thorough internship reflection journal, learning
about the company and industry.
► Observation of organization's Strength, Weakness,
Opportunity, and Threat (SWOT).
► Why SWOT? One the most used basic analysis and
monitoring tools for studying an organization's macro-
environment.
► Apply various business and management knowledge
learned throughout study years: strategic management,
human resource, organizational behaviour, marketing,
economics, finance, and operation management.
► Practice skills in observing, analysing, critical thinking, and
problem solving using practical and creative methods.
 IMPORTANT NOTES
✔ ALL students enrolling MGT666/HRM666 are
obligated to follow this report guideline.

✔ ALL lecturers who advise these courses are also

required to follow this report guideline.

✔ PRIMARY DATA COLLECTION (SURVEY &

INTERVIEW) IS STRICTLY PROHIBITED. This report is
structured in a way that no primary data is required.

✔ Students in Finance, Islamic Banking, Economics, and

Operation Management may use secondary data to
complete this report. Please consult and work closely
with your advisor for additional guidelines.
 CONTENT OF REPORT (PART 1-4)
∙ Cover Page
∙ Executive Summary
Part 1: Preliminary Pages ∙ Table of Content
∙ Acknowledgement

Part 2: Student’s Profile ∙ Updated Resume

∙ Name, Location, Background

∙ Vision, Mission, Objective, Goal
Part 3: Company's Profile ∙ Organizational Structure
∙ Products or Services

∙ Duration: specific date, working day and time.

Part 4: Training’s ∙ Details: department, roles, responsibilities, assignments, tasks.
Reflection ∙ Gains: Intrinsic & Extrinsic benefits such as allowance, compensation,
experiences, knowledge, skills, etc.
 PART 5 : CONTENT OF REPORT
SWOT Analysis
Based on your observation and experience at the workplace, illustrate a SWOT
Analysis diagram that summarize the host organization’s Strength, Weakness, Threat,
and Opportunity. Please identify two (2) observations for each SWOT element.

You may review PESTEL element: political, economy, social, technology,

environmental and legal; or any other areas that are prone to issues/problems, for
examples:

►Human Resources: training & development, performance management, talent retention.

►Marketing & Communication: marketing trends, brand image, adapting to innovation and technology.
►Event Management: risk and crisis management, virtual event, budgeting & sponsorship.
►Economics: demand and supply, effect of Covid 19.
►Office Management: office procedures & policies, adapting to technology.
►And any other areas/issues observed in the organization.
PART 5: CONTENT OF REPORT (cont…)
Option for FIN, ECO, ISB

Based on secondary data derived from annual report or

any other online data resources, conduct a company or
industry analysis.

You may investigate the following areas: economic

growth, trend analysis, or any other areas/issues that
can be discussed using the data obtained.

You may use regression analysis only when and if

necessary. If there are any other
ways/techniques/tools that is less complex, please
consider using that method.
PART 5: CONTENT OF REPORT (cont…)
Option for OPM
Based on observation and secondary data derived from any resources, conduct a
company analysis.

You may investigate the following areas: operations management, production

planning & control, quality & supply chain management, or any other areas in
operations deemed suitable.

You may use Total Quality Management Tools (Check Sheets/ Scatter Diagrams/
Cause-and-Effect Diagrams/ Pareto Charts/ Flowcharts or Histograms) to make an
analysis only when and if necessary. If there are any other ways/techniques/tools
that is less complex, please consider using that method.
PART 6: CONTENT OF REPORT
Discussion & Recommendation
STRENGTH: Explain and elaborate the strength. How do you observe this in the company? How does it
impact the business? Recommend how can the organization sustain or expand this strength?

WEAKNESS: Explain and elaborate the weakness. How do you observe this in the company? How does it
impact the business? Recommend what the organization need to do to overcome this weakness or lessen it
impacts?

OPPORTUNITY: Explain and elaborate the opportunity. How do you observe this in the company? How does
it impact the business? Recommend how can the organization take advantage of this opportunity? What
potential outcome can the company gain?

THREAT: Explain and elaborate the threat. How do you observe this in the company? How does it impact
the business? Recommend what can the company do to deal with this threat? Should they avoid it? How can
they lessen the impact? Or should they retain it and accept full responsibility? Or can they eliminate the
threat by transferring it to a third party?
 CONTENT OF REPORT (PART 7-9)
Part 7: Summarize the essence of the report.
Conclusion

Part 8: Provide at least 10 recent academic citations. The citation MUST

References be five years recent. List of references using APA Style.

Evidence of the student's involvement and contribution during the

training, which may include photographs, certificates, a sample of
Part 9: the student's work, office practices, website and social media
Appendices
screenshots, and any other non-private and non-confidential
material.
GENERAL FORMATTING
► Overall Look: use your creativity and digital skills to produce a typical
professional report that is visually appealing and pleasant to read.
► Cover Page: include name, student id, program, host organization, and
faculty’s logo.
► Table of Content & Labelling: appropriately label all pages, figures,
table, and appendices include in the report.
► Font Formatting: use appropriate font type and size (11-12). You can be
creative but make sure it is easy to read & professionally presentable
too.
► Paragraph Formatting: pay attention to text alignment, line spacing,
indents, bullets, numbering, borders, and other paragraph enhancements
features. Make sure formatting is consistent throughout the document.
► Page Formatting: A4 size, vertical, page number, header & footer
(optional).
► Number of Pages: Minimum 20, excluding preliminary pages, references,
and appendices.
SUBMISSION

A complete submission must include:

► The main report.
► Internship logbook.

Submit them through the medium

agreed by students and advisors.
PRESENTATION
✔ Present your report to faculty advisor & 2nd examiner.
✔ Presentation duration is 15-20 minutes including Q&A.
✔ Use creative methods, infographic is highly recommended.
Thank You Very Much

Unit Latihan Industri

Faculty of Business & Management