IT Sharing Session January 24, 2024

Materi Pertemuan

WIFI PRINTER VPN OUTLOOK TEAMS

CONFIGURATIO CONFIGURATIO CONFIGURATIO OPERATION OPERATION
N N N
 Wifi Configuration

• The WiFi network is

divided into 2 SSIDs, and
the names of the SSIDs are
as follows:
1. MRI-Office
2. MRI-Guest
MRI-Office
2

• First, please click and select the Wi-Fi

icon on your laptop until the list of
available Wi-Fi options appears
• Next, click on MRI Office and enter the
Wi-Fi password, which is:
MRIOffice2023. (Enter the letters M 1
through the period ".")
• Once done, the Wi-Fi will be connected.
MRI-Guest
2

• First, please click and select the Wi-Fi icon on

your laptop until the list of available Wi-Fi
options appears.
• Next, click on MRI Guest and enter the Wi-Fi 1
password, which is: TamuMRI2023@ (Enter
the letters T through the "@" symbol.)
• Once done, the Wi-Fi will be connected.
Printer Configuration

• First, please click the Windows button,

and search for 'Printers & Scanners.’
• Next Click , “Add Device”.
• Wait until you see the message 'The
printer that I want isn't listed,' and then
click 'Add Manually’.
Printer Configuration
• Then a new pop-up will appear, choose 'Add a
Printer Using an IP address or hostname,' then
click Next.
• Please enter the IP address as shown in the
adjacent image: 172.18.51.231
• Next, click Next and wait for the process to
complete.
Printer
Configuration
• To perform scanning with the same
printer, please download the shared
application from the IT Folder
named 'iPrintScan-Setup-
11_0_2_3.’
• Install the software, and once it's
installed, enter the same printer IP,
which is: 172.18.51.231. Click
Click
VPN CONFIGURATION
 Next, we will configure the VPN.
 This VPN configuration aims to secure the data on SharePoint, ensuring that only MRI
employees can access it.
 The VPN is utilized when employees are outside the MRI office and not connected to the MRI
office network.
 To access the SharePoint, a VPN connection is necessary.
Sample Footer Text

VPN SET
UP
 First, please click on the
FortiClient VPN icon on your
laptop desktop.
 Then, click 'Add a new
connection' until an image
appears as shown.

01/26/2024 10
VPN SET UP
 Next, please enter the data as
shown on the side.
 Click ‘Save’.
 VPN Set Up
A page will appear as shown on
the side.

Please Click ‘SAML Login’.

VPN Set Up
You will then be directed to the
Microsoft Edge page as shown.

Click ‘Next’.

*Ensure that Microsoft Edge is set

as the default browser on your
laptop.
 VPN Set up
• You will be directed to the following page, click 'Skip Setup.'
VPN Set Up
• Wait until the FortiClient VPN is
successfully connected, as shown in
the image.
• Once connected, it means you have
successfully accessed the SharePoint
Folder connection and can access it
outside the office.
Outlook Operation

Sharing calendar Creating a Teams meeting

 Sharing Calendar
• First, please open your
Outlook Application.
• Then, click on the calendar
icon in the menu located at
the top left or at the bottom
left.
• Next, a calendar page will
open, as shown in the
adjacent image.
Calendar

• Then click on the share calendar logo located in the

home menu.
• Next, choose the calendar.
 Calendar
2

Click 'can view all details' and 1

then click 'add.'
 1

Calendar
• Make sure that the selected address book is
"global address list.“
• Double-click on the name of each employee
you want to share the calendar schedule
with.
• Then click OK.

3
Calendar
• Wait until the system reads all the shared
calendar data for each employee until it
appears as shown in the image next to it.
Calendar
Then click apply and OK
afterwards.

2 1
Sharing
Calendar Click

• Then, there will be emails

sent to the recipients of
the calendar sharing, and
please promptly click the
accept button, so that the
calendar sharing is
successfully completed.
Teams
Meeting
• The process is the same as
creating a calendar, but the Click
difference is that, to schedule
a Teams meeting, you need
to click on the "Teams
Meeting" logo/icon (make
sure you are already in the
calendar interface).
Teams Meeting
• Then, a display like the
image beside will appear.
• Please enter the desired
title.
• Then, enter the email
addresses of the participants
who will join the Teams
meeting in the 'Required'
section (mandatory
participants).
• If there are optional
participants, please input
their details in the 'Optional'
section.
• Next, specify the desired
time and date.
• Once completed, click
'Send,' and the invitation
will be sent to the
respective email addresses.
 • In this section, we will learn about the
functions available within the Teams
Teams Operation application, which we use on a daily basis
for work.
Teams Operation
• In the Teams application, there is a group (Channel) that
has been created and grouped for each department.
• As an example, there are 4 channels with their
respective sub-channels, as shown in the example
beside.
Teams Operation Search
“approval”
• Purchase Request
• To submit operational procurement
requests, there is an application within
Teams called Approvals. Please install
this application first, as shown in the
image beside.

Click
Teams Operation
• After installing Approvals, please right-click on the
Approval application, then click 'Pin' to keep it on
the left menu.
Teams Operation
• Then, if you want to submit a purchase request, please do so in the
group (channel) menu by creating a new post, but by clicking the ' + '
sign.
• Please refer to the following image.
 Click

Click

Click

Click
Teams Operation
• If you have selected the template form to
be used, please fill in the required data on
the form and then click 'send.’
• The request will be sent to the approvers,
starting from the first one to the last.
 Teams Operation
• To view the status of the purchase request, please click on 'Approvals' in the left menu, and select 'Sent.’
• You will see the status of the purchase request.
Teams Operation

• If the status has been

approved, you can save it
as a PDF by clicking the
'Save as PDF' button.
Teams Operation

• You can also follow up on the

purchase request by clicking
the 'Follow Up' button or
alternatively, cancel the
purchase request.
• THANK YOU!