INTEGRATED MANAGEMENT SYSTEM Version: 1.
TITLE: IMS MANUAL Page: Page 11 of 13
DEPT: ALL Date: 03-Apr-2023
2. NORMATIVE REFERENCE
References in this manual are as per
• ISO 9000:2015, Quality Management Systems – Fundamentals and Vocabulary
• ISO 9001:2015, Quality Management Systems – Requirements
• ISO 14001:2015, Environmental Management Systems - Requirements
• ISO 45001:2018, Occupational Health and Safety Management System - Requirements
2.1 Terms and Definitions
Below is the list of some important terms and their definitions.
Terms Definitions
Systematic, independent, and documented process for obtaining audit evidence and
Audit
evaluating it objectively to determine the extent to which the audit criteria are fulfilled
Acceptable Risk that has been reduced to a level that can be tolerated by the company having regard to
Risk its obligations and its own IMS Policy
Recipient of a product/service provided by an internal process within the organization or
provided by the organization to an external party. The customer can be either external or
Customer internal to the organization. Internal Customers are organization employees and stakeholders,
whereas External Customers are external parties to whom the organization provides services
and products.
Competence Ability to apply knowledge and skills to achieve intended results
Company Yathva Entergy Solutions Pvt Ltd
Conformity Fulfillment of specified requirements.
Systematic activities are carried out by the supplier before signing the contract to ensure that
Contract
requirements for quality are adequately defined, free from ambiguity, documented, and can
Review
be realized by the supplier.
Continual
Recurring activity to enhance performance
Improvement
Consultation Seeking views before deciding
The external organization providing services to the organization in accordance with agreed
Contractor
specifications, terms, and conditions
Corrective
action to eliminate the cause(s) of a nonconformity or an incident and to prevent recurrence
action
Non-fulfillment of an intended usage requirement or reasonable expectation, including one
Defect
concerned with safety.
Documented Information required to be controlled and maintained by an organization and the medium on
information which it is contained
Effectiveness The extent to which planned activities are realized and planned results achieved
Hazard A source with a potential to cause injury and ill health
Identifiable, adverse physical or mental condition arising from and/ or made worse by a work
Health
activity and/ or work-related situation.
Hazard
Process of recognizing that a Hazard exists and defining its characteristics.
Identification
This document is strictly confidential and intended solely for the person or organization to which it is addressed. No part of this document may
be reproduced or transmitted in any form or any means, for any purpose, without the express written permission of YATHVA ENERGY SOLUTIONS
PVT LTD Management.
INTEGRATED MANAGEMENT SYSTEM Version: 1.0
TITLE: IMS MANUAL Page: Page 12 of 13
DEPT: ALL Date: 03-Apr-2023
Incident Occurrence arising out of, or during, work that could or does result in injury and ill health
Interested
A person or organization that can affect, be affected by, or perceive itself to be affected by a
party OR
decision or activity
Stakeholder
Activity such as measuring, examining, testing, or gauging one or more characteristics of an
Inspection entity and comparing the results with specified requirements in order to establish whether
conformity is achieved for each characteristic.
Injury and ill
Adverse effect on the physical, mental, or cognitive condition of a person
health
An Integrated Management System that covers all the Clauses and requirements of ISO
IMS
9001:2015 and ISO 14001:2015 and 45001:2018 standards.
Legal and other Legal requirements that an organization has to comply with and other requirements that an
requirements organization has to or chooses to comply with
Management Set of interrelated or interacting elements of an organization to establish policies objectives
System and processes to achieve those objectives
Management Formal evaluation by top management of the status and adequacy of the quality system in
Review relation to the policy statement and IMS objectives.
Measurement Process to determine a value
Monitoring Determining the status of a system, a process, or an activity
Nonconformity Non-fulfilment of a requirement
A person or group of people that has its own functions with responsibilities, authorities, and
Organization
relationships to achieve its objectives
Objective The result to be achieved
Objective Information, that can be proved true, is based on Facts obtained through observation,
Evidence measurement, test, or other means.
It is an integrated Policy focusing on Quality, environment, and IMS and a Statement of the
IMS Policy company of its intention and principles in relation to its overall performance, which provides
a framework for action and for the setting of its objectives and targets.
IMS Objective The objective set by the organization to achieve specific results consistent with the IMS policy
Integrated
Management Management system or part of a management system used to achieve the IMS policy
System
Occupational Conditions and factors that affect, or could affect, the health and safety of employees or other
Health and workers (including temporary workers and contractors’ personnel), visitors or any other
Safety (OH&S) person in the workplace.
Combination of the likelihood of occurrence of a work-related hazardous event(s) or
OH&S Risk exposure(s) and the severity of injury and ill health that can be caused by the event(s) or
exposure(s)
Opportunity Circumstance or set of circumstances that can lead to improvement of IMS performance
IMS Performance related to the effectiveness of the prevention of injury and ill health to workers
Performance and the provision of safe and healthy workplaces
An arrangement where an external organization performs part of an organization’s function
Outsource
or process
Policy Intentions and direction of an organization, as formally expressed by its top management
Procedure Specified way to carry out an activity or a process
Process Set of interrelated or interacting activities which transform inputs into outputs
Participation involvement in decision-making
Performance Measurable result
This document is strictly confidential and intended solely for the person or organization to which it is addressed. No part of this document may
be reproduced or transmitted in any form or any means, for any purpose, without the express written permission of YATHVA ENERGY SOLUTIONS
PVT LTD Management.
INTEGRATED MANAGEMENT SYSTEM Version: 1.0
TITLE: IMS MANUAL Page: Page 13 of 13
DEPT: ALL Date: 03-Apr-2023
Qualification
Process of demonstrating whether an entity is capable of fulfilling specified requirements.
Process
All the planned and systematic activities implemented within the IMS system, and
Quality
demonstrated as needed, provide adequate confidence that an entity will fulfill requirements
Assurance
for quality.
Quality Control Operational techniques and activities that are used to fulfill requirements for quality.
Requirement Need or expectation that is stated, generally implied, or obligatory
Record A document that furnishes objective evidence of activities performed or results achieved.
Risk Effect of uncertainty
Risk Overall Process of evaluating the magnitude risk(s) arising from a hazard(s), considering the
Assessment adequacy of any existing controls, and deciding whether the risk(s) is acceptable.
Specification Document stating requirements
An organization or person that provides a product. The product can be physical as well as
Supplier
service.
Safety Freedom from unacceptable risk of harm
Ability to trace the history, application, and location of an entity (a product, process, or
Traceability
activity) by means of recorded identification.
Threats and
Potential adverse effects (threats) and potential beneficial effects (opportunities)
Opportunities
Top
A person or group of people who directs and controls an organization at the highest level
Management
Confirmation by examination and provision of objective evidence that specifies requirements
Verification
have been fulfilled.
Place under the control of the organization where a person needs to be or to go for work
Workplace
purposes
Person performing work or work-related activities that are under the control of the
Worker
organization
This document is strictly confidential and intended solely for the person or organization to which it is addressed. No part of this document may
be reproduced or transmitted in any form or any means, for any purpose, without the express written permission of YATHVA ENERGY SOLUTIONS
PVT LTD Management.
