Professional Documents
Culture Documents
COMMUNICATING
FOR SUCCESS
2nd Edition
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CONTENTS vii
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INDEX 391
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Copyright © 2018 Pearson Australia (a division of Pearson Australia Group Pty Ltd) – 9781488622908 – Kossen/Communicating for Success 2e
Dr Jil Lawrence is a Professor and Associate Dean (Learning and Teaching) in the
Faculty of Arts at the University of Southern Queensland. Her research interests are
the First Year Experience, transition and retention in higher education and cross-
cultural communication.
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INTRODUCTION
LEARNING OBJECTIVES
By the end of this chapter you should be able to:
■ appreciate the importance of, and need for, studying communication
■ understand the benefits of studying communication in relation to your
personal, university (academic) and professional life
■ appreciate the interrelated and overlapping nature of communication
skills whereby skills in oral and written expression can lead to
success in university life as well as professional life
■ understand the importance of ethical behaviour and communication.
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Introduction
C
ommunication pervades our lives at all levels: academic, professional and personal.
We can think of communication as anything that involves a transaction of meaning as a
result of messages being sent and received between people, and these messages can be
either intentional or unintentional. Your yawn at the breakfast table may be unintentional, but it
communicates a message that you are tired. Communication is vitally important in every facet of
our lives and we spend virtually all of our time communicating. Because it comes very naturally to
us we might assume that we know how to do it and therefore don’t need to spend time learning it.
In reality, few of us reach our communication potential and we therefore experience
communication difficulties from time to time. We have all had the experience of saying or doing
something and then being surprised to find that someone else interprets what we have said or done
in a way that we never intended. Communication is a complex process with many opportunities for
mistakes and misunderstandings to occur. In the chapters that follow we will explore how various
kinds of miscommunication occur and draw lessons on how to minimise barriers to communication.
COMMUNICATION AT UNIVERSITY
The early chapters of this book introduce you to different aspects of university,
particularly academic protocols and study strategies. You will be challenged to think
about the experiences that have made you the person you are and how this affects
your success at university. Different aspects of university culture are examined to
show you that many of the challenges you face can be met with an array of skills
that can be developed. These skills are broken down into chunk-sized bites so that
you can find practical ways to overcome problems in acclimatising to the university
culture, both personally and academically.
Some of the specific skills you will learn in transitioning to university are transferable;
that is, you can use them in different professional contexts. You will learn how to deal
with the seemingly perplexing administrative requirements at university, and develop
the skills needed for research and written work. The skills and knowledge you will
acquire are essential ingredients for life-long learning.
One of the key aspects of communicating well is to present logical arguments.
Understanding and evaluating arguments is not just a useful tool in your academic
studies; it extends into your personal and professional communication. Once you can
evaluate arguments, you will be better equipped to think critically about information
you encounter, whether it is from a television commercial, a politician’s speech or a
friend trying to convince you to go on a holiday.
Obvious areas of communication at university are written and oral presentations:
extended writing, including essays and reports, make up much of the assessment load at
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university. However, presenting ideas orally and in writing are also of great importance
in professional life. The logic and the skills required for academic work give a strong
grounding for your professional life.
Writing effective essays requires the ability to research effectively, to think critically,
to apply (content) knowledge to address a particular task and to communicate clearly
using the correct format. This involves developing a thesis (position or point of view)
and constructing a logical and coherent argument to support that thesis.
Presenting your ideas orally involves the same skills of critical thinking, analysis and
logical development of argument needed for essays or reports. However, it also requires
the ability to adapt often complex material within the constraints of an oral presentation
format, which is considerably shorter than written formats. Presenting information in
this way also requires confidence and competence with spoken language. These skills of
confidence and expression can be learned by almost anyone.
Success at university and in professional life also depends on how well you can
solve problems; how self-motivated and self-directed you are; how effective you are
at thinking and learning independently; and your mental flexibility and adaptability to
cope with the career changes that will occur in our working lives.
In this sense communication can be seen as a very broad concept that includes
the skills required for effective learning (receive and process information). Chapter 2:
University Culture and Transition Skills, Chapter 3: Academic Writing and Chapter 4:
Research and Referencing, Chapter 11: Think Smarter: Critical Thinking and
Argument, provide a particular focus on these skills, while Chapter 12: Interpersonal
and Professional Communication and Chapter 14: Communication Barriers explores
skills from a psychological perspective.
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ETHICS IN COMMUNICATION
What do we mean when we speak of ‘ethics’? Ethics form an entire branch of
philosophy and philosophical definitions of ethics can be quite detailed, but ethics
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are always linked to morality. When we speak of ethics we speak not of what is
legal or permissible, but of what is morally right: what is ‘good’.
If we think, then, of the styles of communication mentioned earlier, we can see
that failure to respect the rights of all communicating parties, whether by denying the
receiver rights as the aggressive communicator does, or by denying ourselves rights
as the nonassertive communicator does, is not communicating ethically. Persuasive
communication and the use of logic and argumentation are also areas where unethical
communication can often be found.
There are many variations on what constitutes ethical communication, but perhaps
we can think of it as involving:
■ honesty
■ respect for individual rights
■ concern for others
■ open-mindedness in terms of differing views, cultures, religious beliefs, gender
■ tolerance of diversity
■ clarity—tailoring the message to the audience and task so that the meaning is as
unambiguous as possible
■ a lack of manipulation and coercion.
However, as ethics is often concerned with what we could call ‘grey areas’, there
might be times when we will deliberately breach one of the guidelines in order to meet
other guidelines. For example, where does the ‘little white lie’ fit in?If a friend who is
ill and really looks ill asks how he looks, should we be honest or try to cheer our friend
up by being less than honest? Should our concern for our friend’s psychological welfare
override our concern for honesty?
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CONCLUSION
Communication is important in all areas of our lives: academic, professional and personal. Unfortunately,
because communication is an everyday activity, we often assume that we communicate adequately,
that there is no need to study communication. This is not the case. Few of us have achieved our
communication potential and the remaining chapters of this book deal with ways in which we can
improve our ability to communicate effectively in writing and speech, interpersonally, in groups and
within organisations.
KEY POINTS
■ Communication permeates our lives at all levels: academic, professional and personal.
■ Communication problems can, and do, occur. The more we know about communication, the greater
chance we have of avoiding or overcoming communication problems.
■ Success in academic life requires the ability to communicate effectively both orally and in writing,
to think critically, to research effectively and to construct a logical argument.
■ Employers are placing increased importance on good communication skills when recruiting
employees.
■ Our ability to interact interpersonally and to function within groups and organisations is important to
the effectiveness of our communication.
REVIEW QUESTIONS
1 Why is good communication important?
2 Why is it important to understand the university culture and its languages and literacies?
3 Identify the importance of academic writing, research and referencing to the university context.
4 Why is it important to gain knowledge of your own cultural understanding?
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COMMUNICATION AT
UNIVERSITY
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Introduction
T
his chapter serves as an introduction to university and more specifically to university study.
It first asks you to reflect on who you are and to think about the beliefs, values, expectations,
skills and knowledge that you bring with you to university. It will then introduce you to the
idea, or concept, that university is like a culture with a range of languages, practices and skills
that you will need to learn and develop to be an effective university student. Next, the chapter will
provide some relatively simple strategies, or transition skills, that you can use to develop these
practices and languages. Coincidently, these are the same skills that you can use to make the
transition to any new context; for example, a new workplace, a new role, first-time parenthood,
and living in a new country as a traveller, employee or employer.
A STUDENT’S STORY
A first-year student interviewing a second-year student reflects about what they learnt
from discussing university expectations with an experienced student:
Interviewing Ruby gave me an insight into the way I should plan my study and how
to get help when I need it. Ruby emphasised that it was important to go online at
least once a day to access the course content and to print out lecture slides as it
was easier to highlight and add small notes in a lecture rather than trying to take
notes on everything that was said. Also important were sticking to the assignment
criteria sheet and having it at hand to help stay on topic. Study groups are useful too
as we are in the ‘same boat’ and can help each other. This interview changed the
way I approach university study as I realised that Ruby’s ideas focused on ways to
do things more effectively so that there was still time to do the social things that she
said ‘kept her sane’. She had felt really overwhelmed and stressed about how she
was going to cope with all her study. However, her friends helped her and finding
this out was the best experience in her first year. As a result of talking to Ruby I am
much more confident and enthusiastic about succeeding at my studies.
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be the first of your family to attend university. Some of you may be incarcerated.
Many of you are balancing work (perhaps a full-time job), family and study.You are
also studying in variety of ways; for example, online, on campus, externally, or in all
three simultaneously.
This section of the chapter asks you to develop an understanding of why you
want to study. It asks you to reflect on your expectations, goals and objectives, beliefs,
attitudes and values, study habits, personal experiences, and the background that you
bring with you to university. In terms of communication theory this understanding is
seen as a filter and it is called your ‘perception’ or ‘field of experience’ (see Chapters 5
and 6). In cultural theory it is called your ‘culture’ or ‘set of cultural practices’ (see
Chapter 7). In critical theory it is called your ‘way of knowing’. In sociological theory
it is called ‘discourse’.
DEFINITION: DISCOURSE
Discourse, in its most open sense, encompasses all forms of communication, both verbal
and nonverbal, including ways of behaving, interacting, valuing, thinking, believing,
speaking and reading (Van Dijk 1997). Gee (1997) differentiates two forms of discourse.
Discourse with a capital ‘D’ comprises a ‘way of being together in the world’ for humans,
their ways of thinking and feeling. It includes being a certain type of person, including a
member of a certain socioeconomic class. Discourse with a lower case ‘d’ is used for
connected stretches of language such as conversations, stories, reports, arguments,
essays and so forth. This chapter uses the capital ‘D’ definition of discourse.
So whether you call it your perception, your way of knowing, your cultural
understandings or your discourse, you bring this discourse or way of ‘being in the
world’ with you to university. It affects your expectations about studying at university
and influences your goals, your learning style and the skills and beliefs that you bring
with you to university. For example, for some university students, university may not
be a place where they expected to find themselves or it may not be a comfortable
or even a ‘safe’ space. Other students might be the first in their family to study at
university. In the literature (see Lawrence 2005) these students are called ‘first in
family’ or ‘first generation’ students.
A STUDENT’S STORY
A first generation student who is in her mid-twenties and from a small rural town talks
about her background:
My mother and father both left school early and have the belief that university is
generally economically ‘useless’. My parents believed that securing a job was much
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