4 Environment and social Management Specialist

4.1 National level MDAs

4.1.1 NEMA

No information to be collected from NEMA

4.1.2 MoGLSD

No information to be collected from MoGLSD

4.2 District/Municipal level

4.2.1 Environment Officer and CDO

Information source PM/MC Issues
Minimum Conditions
Crosscutting – MCs

Environmental and Social Screening Form 4a LG has carried out Environmental, Social and Climate Change
(or where applicable: ESIAs reports, ESMPs) screening prior to commencement of all civil works for all
for all projects implemented using the projects implemented using the Discretionary Development
DDEG for the previous FY. Equalization Grant (DDEG)
4b The LG has carried out Environment and Social Impact
List of DDEG projects can be obtained from Assessments (ESIAs) prior to commencement of all civil works
the performance reports. for all projects implemented using the Discretionary
Development Equalization Grant (DDEG)
4c The LG has a Costed ESMPs for all projects implemented using
the Discretionary Development Equalization Grant (DDEG)
Education - MCs
Filled Environmental and Social Screening 2a The LG carried out Environmental, Social and Climate Change
Form for all Education projects for the screening
previous FY
ESIAs reports for all Education projects for 2b The LG carried out Environment and Social Impact
the previous FY Assessments (ESIAs)
Costed ESMPs
Health – MCs
Filled Environmental and Social Screening 2a The LG carried out Environmental, Social and Climate Change
Form for all health projects for the previous screening
FY
ESIAs reports for all health projects for the 2b The LG carried out Environment and Social Impact
previous FY Assessments (ESIAs)
Costed ESMPs
Water and Environment - MCs
Filled Environmental and Social Screening 2a LG carried out Environmental, Social and Climate Change
Form for previous FY screening
ESIAs reports for previous FY 2b LG carried out Environment and Social Impact Assessments
(ESIAs) where applicable
Micro-scale Irrigation - MCs
• Filled Environmental and Social 2a LG carried out Environmental, Social and Climate Change
Screening Forms screening for the previous FY
• Costed ESMPs
Performance Measures

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 Information source PM/MC Issues
Crosscutting – PM
₋ Appraisal reports (Desk and field 12g Evidence that the LG has screened for environmental and
appraisals) social risks/impact and put mitigation measures where
₋ Signed E&S Compliance Certification required before projects funded by the DDEG are approved for
forms construction for the current FY.
₋ LGDP III
₋ Mitigation measures Sample at least 3 investment projects
ESIAs/ESMPs 15c Evidence that the LG incorporated costed Environment and
BoQ Social Management Plans (ESMPs) into designs, BoQs, bidding
Bidding documents and BoQ incorporating and contractual documents for DDEG infrastructure projects
ESHS provisions of the previous FY, where necessary1
Contract documents 15d Examples of projects with costing of the additional impact
from climate change for the previous FY.
₋ Land title/Certificate of Customary 15e Evidence that all DDEG projects are implemented on land
Ownership where the LG has proof of ownership, access, and availability
₋ Land agreement (e.g. a land title, agreement; Formal Consent, MoUs, etc.),
₋ MoU or letter of Consent from the without any encumbrances for the previous FY.
landowner
₋ EMSPs 15f Environmental officer and CDO conducts support supervision
₋ E&S monitoring reports and monitoring to ascertain compliance with ESMPs; and
provide monthly reports for the previous FY.
₋ Signed E&S Compliance Certification 15g E&S compliance Certification forms are completed and signed
forms by Environmental Officer and CDO prior to payments of
₋ Payment records contractors’ invoices/certificates at interim and final stages of
projects
Education PM
• Costed ESMP 16a Check if costed ESMP safeguard requirements were
• BoQs incorporated in the BoQs
• Land title/Certificate of Customary 16b From the Lands Officer/Physical Planner, obtain and review
Ownership, documents to ascertain that school construction projects are
• Land agreement. implemented where there is proof of land ownership.
• MoU or letter of formal Consent from
the landowner
Monthly Reports from monitoring and 16c Check for consistent monitoring and engagement throughout
supervision activities the contract period by CDO and Environment Officer
Check if follow up by LGs on recommended corrective
measures was done.
Dates and Signatures on Contractor 16d Check all the education contractor payment certificates and
certification forms determine whether they were signed off by the Environment
Officer and CDO, prior to payments of contractor
invoices/certificates advice
Health – PM
• Filled screening forms 12d Ascertain: (i) whether screening was done and ESIAs/ESMPs
• ESIAs/ESMPs prepared and costed; and (ii) check for compliance to the risk
• Site visit reports mitigation plan for projects implemented in the previous FY.

Training records on waste management
• Contract documents for the previous FY
• Variation orders
15c Establish whether training and awareness raising on waste
management was done
16a Check the contract documents of all ongoing works and check
whether costed ESMP was incorporated into designs, BoQs,
bidding and contractual documents for health infrastructure
projects of the previous FY

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For DDEG projects other than Health, Education, Water and Irrigation

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 Information source
• Land title/Certificate of Customary
Ownership,
• Land agreement.
• MoU or letter of formal Consent from the
landowner
Performance E&S monthly Monitoring
reports from the time of contract award to
date
Contractor payment certificates
Water and Environment - PM
• Filled Environment and Social
Screening forms
• ESIA/costed ESMPs
• Sample water projects
• Guidelines for water source and
catchment protection and natural
resource management
• Filled E&S screening forms
• EIA reports/ESMPs
• Sample contracts
Monthly monitoring reports
Micro-scale irrigation PM
• Environmental and Social Screening
Forms
• ESMPs (where required)
• Monthly monitoring reports (incudes
E&S aspects)
• Signed E&S compliance certificate
4.2.2 Designated Grievance Coordinator
Information source
Crosscutting – PM
• Letter designating the person including
the tasks.
• Circular appointing members to the GRC
• Redress Committee (GRC), with optional co-option of relevant
• Formal description of Complaints
Referral Display (CRD) system
PM/MC Issues
16b From the Lands Officer/Physical Planner, obtain and review
documents to ascertain that health construction projects are
implemented where there is proof of land ownership.
16c Check for consistent monitoring and engagement throughout
the contract period by CDO and Environment Officer
Check if follow up by LGs on recommended corrective
measures was done (refer to the assessment procedure in the
manual)
16d Check all the health contractor payment certificates and
determine whether they were signed off by the Environment
Officer and CDO, prior to payments of contractor
invoices/certificates advice.
11e Check that screening was conducted for all WSS projects,
ESIA/costed ESMPs prepared (where required) and whether
the proposed mitigations measures were put in place for
projects implemented in the previous FY.
14 Determine whether water source and catchment protection
and natural resource management guidelines were
disseminated to CDOs.
15a Establish whether water source protection plans and natural
resource management plans for WSS infrastructure projects
constructed during the previous FY were prepared and
implemented
15d Establish whether the CDO and environment Officers
undertook monitoring to ascertain compliance with ESMPs.
(Check that mitigation measures were implemented)
15b(i) Costed ESMP were incorporated into designs, BoQs, bidding
and contractual documents (where required)
15b(ii) Monitoring of irrigation impacts e.g. adequacy of water source
(quality & quantity), efficiency of system in terms of water
conservation, use of agro-chemicals & management of
resultant chemical waste containers
15b(iii) E&S Certification forms are completed and signed by
Environmental Officer prior to payment of contractor
invoices/certificates at interim and final stages of projects
15 b (iv) E&S Certification forms are completed and signed by CDO
prior to payments of contractor invoices/certificates at interim
and final stages of projects
PM/MC Issues
14a Evidence that the District/Municipality has i) designated a
person to coordinate response to feed-back (grievance
/complaints) and ii) established a centralized Grievance
departmental heads/staff.
14b The LG has specified a system for recording, investigating and
responding to grievances, which includes a centralized
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 Information source
• Minutes of the GRC
• Centralized complaints law
Note: System for recording, investigating
and responding to grievances
Budget website or public displays stands
where GRM has been posted
Education – PM
• LG grievances redress framework
Grievances log
Health – PM
• LG grievances redress framework
Grievances log
Water and Environment
• LG grievances redress framework
• Grievances log
Micro-scale Irrigation - PM
• LG grievances redress framework
Grievances log
PM/MC Issues
complaints log with clear information and reference for
onward action (a defined complaints referral path), and public
display of information at district/municipal offices
14c District/Municipality has publicized the grievance redress
mechanisms so that aggrieved parties know where to report
and get redress
14 • Check whether grievances were recorded, investigated,
responded to and redress reported
• Review log of grievances and check whether they were
investigated and responded to
14 • Check whether grievances were recorded, investigated,
responded to and redress reported.
• Review log of grievances and check whether they were
investigated and responded to
13 Determine whether the Grievances Redress Committee
appropriately recorded, investigated, responded to and
reported on all water and environment related grievances
14b(i) Micro-scale irrigation grievances have been recorded
14b(ii) Micro-scale irrigation grievances have been investigated
14b(iii) Micro-scale irrigation grievances have been responded to
14b(iv) Micro-scale irrigation grievances have been reported on in line
with LG grievance redress framework

4.3 Construction sites

Information source PM/MC Issues
Health - PM
Guidelines on medical waste management 15a • Check whether guidelines on medical waste
management were issued, including guidelines on
construction of medical waste facilities, where
applicable.
• Determine whether there was follow up on the
implementation of the health care waste
management guidelines by HCs
• LG Annual budget for current year 15b In sampled facilities, check:
• Copy of contract with waste • whether there is a dedicated/operational budget for
management service provider health care waste management,
• LG with functional/equipped system for • whether there is a registered service provider
health care waste management engaged for collection, storage, transportation,
disposal/treatment of health care waste or whether
the LG has its own functional system for medical
waste management (score only if ALL facilities have a
medical waste management system)