TABLE OF CONTENTS

❖ Introduction to CMS and WordPress:

❖ Getting Started:
❖ Content Creation and other related Features:
❖ Media Management:
❖ Plugins and Extensions:
❖ User Management:
❖ Reports:
❖ SEO and Optimization:
❖ Security and Backups:
❖ Troubleshooting and Support:
❖ Best Practices and Guidelines:
❖ FAQs:

❖ Introduction to CMS and WordPress:

A Content Management System (CMS) is a software application or platform that enables users to
create, manage, organize, and publish digital content on the web without requiring advanced
technical skills. It provides a user-friendly interface that simplifies the process of managing various
types of content, such as text, images, videos, documents, and more. CMS platforms are designed to
streamline the content creation and publishing process, making it more efficient and accessible to a
wider range of users, including those without extensive coding knowledge.

WordPress is one of the most popular and user-friendly CMS platforms used to create and manage
websites.

Significance of CMS for Managing Websites Efficiently:

● Ease of Content Creation: CMS platforms provide intuitive tools for creating and formatting
content. Users can create and edit content using a familiar interface similar to word
processors, making it easy to structure and style text, add media, and create visually
appealing content.

● Centralized Content Management: A CMS offers a centralized dashboard where users can
manage all aspects of their website's content from one place. This eliminates the need to
manually update individual pages and ensures consistency across the site.

● Collaboration: CMS platforms allow multiple users to collaborate on content creation and
editing. Different user roles can be assigned with varying levels of permissions, making it
possible for teams to work together seamlessly.

● Content Organization: CMS systems typically include features such as categories, tags, and
metadata, which help organize and categorize content for easy retrieval and navigation. This
enhances the user experience for visitors exploring the site.

● Version Control: CMS platforms often provide version control, allowing users to track
changes, revert to previous versions, and collaborate on content updates without the risk of
accidentally losing content.

● Quick Updates: With a CMS, updating content is as simple as logging in and making changes
through the dashboard. This enables website owners to keep their content fresh and up to
date without the need for extensive technical knowledge.

● Design Consistency: CMS platforms separate content from design, allowing website owners
to change the site's appearance (using themes) without affecting the content. This ensures a
consistent user experience even when design elements are modified.

● Scalability: CMS platforms are built to handle various levels of content and traffic. As your
website grows, you can easily add new pages, posts, and multimedia content without having
to redesign the entire site.
 ● SEO-Friendly: Many CMS platforms offer built-in SEO tools or plugins that assist in optimizing
content for search engines. This helps improve the website's visibility in search engine
results.

● Security and Maintenance: Reputable CMS platforms offer regular updates and security
patches to protect against vulnerabilities. Users can easily update their websites to stay
current and secure.

● Flexibility: CMS platforms often support plugins, extensions, and custom coding, allowing
users to add functionality beyond the core features. This flexibility enables the customization
of websites to meet specific needs.

In summary, a Content Management System (CMS) significantly enhances the efficiency of managing
websites by providing an accessible and streamlined platform for content creation, organization,
collaboration, and publication. It empowers users to focus on content rather than technical
complexities, making website management more efficient and user-friendly.

❖ Getting Started:
• How to access the WordPress dashboard-

1. Download Google Authenticator APP from play store.

Android : https://play.google.com/store/apps/details?
id=com.google.android.apps.authenticator2
Iphone : https://apps.apple.com/us/app/google-authenticator/id388497605

2. See figure above and match with point2. Now Open CMS and click on “Edit My Profile” icon
at the extreme top right under your name “Howdy, Shruti Wahi”
 3. Go to Google Authenticator Settings and enable Active and Relaxed mode.
4. Now click on Show/Hide QR code and scan the QR by clicking on the tab “Verified IDs” by
opening Google Authenticator APP.

5. Now click on Update profile after scrolling down the page in CMS.

6. Once Updated, logout CMS and put username/Password in login window.

7. Open Google Authenticator APP and add the current OTP number (showing in Google
Authenticator APP) in the CMS login window.
8. Now click on login.

• Overview of the dashboard interface and its key elements.

❖ Content Creation and other related Features:
• File18- File18 ‹ News18 Kannada CMS — WordPress

Panel for filing local18 stories. Please get in touch with PM of file18 (Amber) to understand the
details for the same.

• Push Notifications- Push Notification ‹ News18 Kannada CMS — WordPress

Send push notification to our existing users-

• All Posts- Posts ‹ News18 Kannada CMS — WordPress

View all posts that is posted till date
 1. You can view EditI Quick EditITrashIView options if you keep the cursor at the headline
2. You can search any story by entering the title of the story or story ID
e.g. https://kannada.news18.com/news/entertainment/the-star-couple-joe-jonas-and-
sophie-turner-are-about-to-divorce-stg-pjl-1323901.html
Here the story ID is 1323901 and that can be searched by adding in the box 2 mentioned in
above figure.

• Creating and editing posts-Add New Post ‹ News18 Kannada CMS — WordPress
LHS Panel-Under “Post”—Click “Add New”
Note: Mandatory Fields are- Title, Body text, Featured Image, Slug, Location

• Creating and adding categories and tags- Categories ‹ News18 Kannada CMS — WordPress

click on categories and tags for creating new categories and tags

Important Note:
1. When it comes to establishing categories and tags, we strongly recommend consulting with
the SEO experts on your language tech team. This process involves specific SEO fields that
must be populated correctly. To get started, you can request the SEO team's assistance in
setting up these categories and tags, and as you become more familiar with the process, you
can gradually take on this task independently.
2. After creating a category, ensure it's visible on the frontend by navigating to the "Manage
Categories" tab within the "CMS Features" section. Check the box next to the relevant
category and then click the "Save Categories" button located at the bottom of the page.
Refer to the screenshot below.
 • Live Blog Story- Live Blog Story ‹ News18 Kannada CMS — WordPress
You can view all the live blogs filed via CMS.

1. Live blog is filed by checking the box under RHS of filing a Add new Post. See fig. below.

1
• Archived Post- Archived Posts ‹ News18 Kannada CMS — WordPress

You can view all the posts that is archived in the system

• AMP Validation Failed Errors- AMP Error Logs ‹ News18 Kannada CMS — WordPress
View all the stories that has AMP validation failure errors
• Adding, viewing Media Library

1. Entire Library can be accessed by clicking Library under Media

2. You can add new image in the media library by clicking on add new (image name should be
in english, should not be too long and should not contain junk characters)
3. You can click on select files
4. Select the file from desktop location or any other location wherein you have saved. Click on
Open.

See figure below

• Generating URL for images

After uploading an image or selecting one for which you'd like to generate a URL, a pop-up window
will appear. Simply click the "Copy CDN URL" button, and the URL will be copied to your clipboard for
easy sharing with others. Refer to the screenshot below-
• Live TV-
Live Tv ‹ News18 Kannada CMS — WordPress
Live TV On/Off ‹ News18 Kannada CMS — WordPress

Live Tv at the website/m-web can be switched on/off from Live TV on/off tab tab under CMS
features Tab and Kannada CMS Tab-
• Special Event Widget- Special Eevent Widget ‹ News18 Kannada CMS — WordPress
 1. The event title entered in the CMS under “Event title” tab will appear at the widget's top.
2. Generate the banner URL and insert it into the CMS for both desktop and mobile. Clicking on
the banner image will redirect to the URL specified in the "Tag URLs" tab.
3. The system will autonomously showcase the stories beneath the banner based on the tags
provided in the CMS under the "Tag Name" section.

• Edit the Header Menus for desktop- Header Menu ‹ News18 Kannada CMS — WordPress

Refer to screenshot below-

1. Header menu tab under Kannada CMS Tab is accessed for editing the top menus at the
website.
2. You can edit the label and URL (don’t add the entire URL, just the slug)
3. The menus will be visible at the front end as shown in the figure below.
• Edit the Sub-Header Menus for desktop- Home Sub Nav ‹ News18 Kannada CMS —
WordPress

Click on the “Home Sub Nav” tab under Kannada CMS tab for updating/editing the sub-header tabs
at the website. Please refer to the image below .

• Edit the Header Menus for M-web- Trending Sub Nav ‹ News18 Kannada CMS — WordPress

Click on Kannada CMS and under that click “Trending Sub Nav” Tab
You can edit the order and add or delete a category name. Whatever you edit, it will reflect at m-
web view only.
• Breaking News (2 types)

1. As a floating pop-up across all the pages- Breaking News ‹ News18 Kannada CMS —
WordPress
2. At the Breaking News Strip- by checking the breaking news tab While creating a new post or
to existing post you can showcase a story at the top ticker

• Ordering the stories based on priority at several pages

N18 Priority ‹ News18 Kannada CMS — WordPress

Priority Log can be viewed at N18 Priority Log ‹ News18 Kannada CMS — WordPress

❖ Media Management:
• Uploading, and managing videos-
Videos are uploaded via- Manage Videos ‹ News18 Kannada CMS — WordPress.

Click on Manage Videos tab at LHS panel. Post that click on Upload Videos. A detailed form will po-
up as displayed in the image below-
Incase you are struck in any of the fields above please get in touch with respective language PM or
Dablu from CMS team.

Following parameters must be kept in mind while making the videos-

Frame Width: 1280
Frame Height: 720
Frame Rate: 25 or 30
Bitrate: 2mbps
video should be 4:3 ratio and not 1:1

❖ Plugins and Extensions:

• Understanding plugins and their role in extending WordPress functionality.
• Installing and activating plugins.
• Recommendations for essential plugins, such as SEO, security, and performance
optimization.

❖ User Management:
• Creating and managing user accounts with different roles (editor, author, contributor, etc.)
• Assigning appropriate permissions to users.

User management rights/user tab are visible to Administration role only.

❖ Reports:
Various types of reports can be accessed at- Monthly Report ‹ News18 Kannada CMS — WordPress

We mainly use Monthly report and Author report for pulling production numbers for various
content types and author wise.

❖ SEO and Optimization:

• Basic principles of search engine optimization (SEO).
• Tips for optimizing content for better search engine visibility.

❖ Security and Backups:

• Importance of keeping WordPress and plugins up to date.
• Implementing security best practices.
• Creating regular backups and restoring them if needed.
❖ Troubleshooting and Support:
• Common issues users might encounter and how to troubleshoot them.
• Where to find reliable support resources, such as documentation, forums, and online
communities.

❖ Best Practices and Guidelines:

• Writing and formatting guidelines to maintain consistent content quality.
• Workflow recommendations for efficient collaboration among editors.

❖ FAQs: