Event planner

EVENT TITLE

EVENT ORGANIZER

VENUE / LOCATION

EVENT START DATE & TIME EVENT END DATE & TIME

ADDITIONAL INFO

Agenda
TIME TOPIC PRESENTER

9:00 AM Check-in table opens

10:00 AM Conference begins Name

2:00 PM Break for lunch

5:00 PM Conference resumes Name

8:30 PM Stretch break

10:00 PM Conference ends Name

10:30 PM Social hour

Event checklist Event categories

CHECKLIST ITEMS CATEGORY TYPE ASSIGNED TO SUB-TOTALS

✔ Venue availability Site Expense Name

✖ Venue rental fee Refreshments Expense Name
☐ Early access policy Decorations Expense Name
☐ Communication with speakers Program Expense Name
☐ Survey your attendees Publicity Expense Name
☐ Recap with sponsors Prizes Expense Name
☐ Miscellaneous Expense Name
☐ Admissions Income Name
☐ Ads in program Income Name
☐ Exhibitors/vendors Income Name
☐ Sale of items Income Name

Key contacts

NAME PHONE # EMAIL WEBSITE NAME PHONE # EMAIL WEBSITE

NAME 0 flora@example.com example.com Flora Berggren (604) 555-0164 flora@example.com example.com

NAME 0 ian@example.com example.com Ian Hansson (801) 555-0181 ian@example.com example.com
NAME 0 allan@example.com example.com Allan Mattsson (707) 555-0177 allan@example.com example.com
NAME 0 kalle@example.com example.com Kalle Persson (909) 555-0199 kalle@example.com example.com
 Expenses

ESTIMATED ACTUAL
Total Expenses $0.00 $0.00

SITE ESTIMATED ACTUAL REFRESHMENTS ESTIMATED ACTUAL

Room and hall fees $0.00 $0.00 Food
Site staff $0.00 $0.00 Drinks
Equipment Linens
Tables and chairs Staff and gratuities
Total $0.00 $0.00 Total $0.00 $0.00

DECORATIONS ESTIMATED ACTUAL PROGRAM ESTIMATED ACTUAL

Flowers $0.00 $0.00 Performers
Candles Speakers
Lighting Travel
Balloons Hotel
Paper supplies Other
Total $0.00 $0.00 Total $0.00 $0.00

PUBLICITY ESTIMATED ACTUAL PRIZES ESTIMATED ACTUAL

Graphics work $0.00 $0.00 Ribbons/Plaques/Trophies
Photocopying/Printing Gifts
Postage Total $0.00 $0.00
Total $0.00 $0.00

MISCELLANEOUS ESTIMATED ACTUAL

Telephone
Transportation
Stationery supplies
Fax services
Total $0.00 $0.00
 Income
ESTIMATED ACTUAL
Total income $0.00 $0.00

Admissions
ESTIMATED ACTUAL ESTIMATED ACTUAL
0 0 Adults @ $5.00 $0.00 $0.00
0 0 Children @ $2.00 $0.00 $0.00
0 0 Other @ $1.00 $0.00 $0.00
0 0 $0.00 $0.00

Ads in program
ESTIMATED ACTUAL ESTIMATED ACTUAL
Covers @ $0.00 $0.00
Half-pages @ $0.00 $0.00
Quarter-pages @ $0.00 $0.00
$0.00 $0.00

Exhibitors/vendors
ESTIMATED ACTUAL ESTIMATED ACTUAL
Large booths @ $0.00 $0.00
Med. booths @ $0.00 $0.00
Small booths @ $0.00 $0.00
$0.00 $0.00

Sale of items
ESTIMATED ACTUAL ESTIMATED ACTUAL
Items @ $0.00 $0.00
Items @ $0.00 $0.00
Items @ $0.00 $0.00
$0.00 $0.00
 Summary

ESTIMATED ACTUAL
TOTAL INCOME $0.00 $0.00
TOTAL EXPENSES $0.00 $0.00
TOTAL PROFIT (OR LOSS) $0.00 $0.00

$1.00

$0.90

$0.80

$0.70

$0.60

$0.50

$0.40

$0.30

$0.20

$0.10
Total income
$0.00 Total expenses
Estimated Actual