2018/2019 SCHOOL OPERATIONAL WORKPLAN

NAME OF THE SCHOOL …………………………………………………………………

Strategic Objective : To Institutionalize Performance Management System in the Public Learning

Institutions
PC Target Activities Time Output Performance Required Estimated Actors
Frame Indicators Resources Cost

Absorption of Prepare and obtain approval Sept to School BOM Teas and 5000/= Principal/head
A1 allocated funds of school budget by the BOM Dec budget minutes lunches teacher/
Departmental Stationery departmental
budgets and typing heads/
services bursar/accounts
clerk
Maintain updated books of Jan to Dec Monthly trial Stationery Accounts
account balances clerk/bursar
Principal/head
teacher
Adhere to public procurement Jan to Dec Adverts for Teas lunches 10000/= Tender
and asset disposal act (2015) tenders travel committee
Tender allowances members
committee
meeting
minutes
Compliance Prepare books of account and Nov to Trial Monthly trial stationery Accounts
A2 with audit submit for audit by 31st Jan balance balance clerk/bursar
requirements January 2019/2020 Payment
vouchers
Receipt books
Prepare a report on 6 months BOM stationery Principal / head
implementation of audit meeting teacher/ accounts
recommendations of previous minutes clerk
year audits Bursar/BOM
members
Pending bills Meet all financial obligations Jan to Dec Invoices Principal/
A3 by paying bills promptly to Delivery account
avoid unnecessary notes clerk/bursar/BO
accumulation of debts Cheques M
LPO
 Payment
voucher
Ensure pending bills do not Jan to Dec Budget Principal/
exceed 1% of total approved Trial balances account
budget of the school List of clerk/bursar/BO
debtors M
List of
creditors

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TSC/PCPA/Annex 9

B PC Target Activities Time Output Performance Required Estimated Actors

Frame Indicators Resources Cost

B1 Implementation Develop and display the Jan to Dec Service stationery 10000 Departmental
of institutional school service delivery charter charter heads/ DOS/
Service delivery prominently at the point of deputy
charter entry/service delivery points principal /
both in English and Kiswahili accounts
clerk/ head
teacher/
principal
Sensitize school community Jan to Dec workshop Workshop Stationery 3000 Principal /
on the service charter attendance Teas and facilitator
registers lunches /head teacher
Maintain records of services Jan to Dec Summary Service stationery Clerks/
delivered of services delivery teachers/
delivered registers school
administrator
s

B2 Application of Promote and implement digital Jan to Dec ICT Internet , Principal /
service delivery learning process in the school materials used modems, departmental
innovativeness by ensuring availability of regularly in Dvd players heads /
digital learning resources and teaching and TV, laptops teachers
learning process learning
processes
Promote and ensure ICT Jan to Dec Lesson Teachers
 integration in the school by plans with
encouraging teachers to ICT content
prepare ICT integrated lesson
plans
B3 Resolution of Maintain records of daily Records on Principal/
public complaints received in the complaints head teacher /
complaints school received teachers
Maintain records of daily Resolved No. of stationery BOM/
complaints that have been complaints resolved principal/
resolved indication details of and complaints headteaher
the resolution made complaints No. of
responded to Complaints
from clients responded to
from clients
C1 Maintenance of Teach allocated load as head Personal Principal
the teaching teacher/ principal Professiona timetable /head teacher
standards as an l records
instructional Ensure only qualified and Tsc Principal
leader registered persons offer registration /head teacher
teaching services in the school certificates
Ensure that teachers prepare termly Approved Schemes of Principal/
use and maintain updated professional work head teacher/
professional documents documents Lesson plans deputy
Records of heads
work /teachers
Ensure that teachers attend Jan to Dec Summary Updated
lessons as timetabled including of lesson lesson
physical education attendance attendance
registers
Ensure availability of current Jan to Dec KICD Use of syllabi
syllabi and adequate teaching /KNEC in preparation Principal
and learning resources syllabi of head teacher /
professional teachers
documents

PC Target Activities Time Output Performance Required Estimated Actors

Frame Indicators Resources Cost

C2 Maintenance of Ensure safe and conducive daily School fence

learning environment in the Clean learning
 the teaching school environment
standards as an Assign teaching and other Termly / Duty Rota Teacher on Deputy
instructional official duties to teachers yearly duty reports heads/
administrator Letters of teachers
appointment to
responsibilities
Update the commission and Termly AGM BOM/
other stakeholders on institutional Annually principal/
performance head
teachers
Offer technical advice to the As required BOM and Principal
BOM and other stakeholders stake / head
within the institution to enable holders teachers
the institution meet its objectives Resolution
s that are in
line with
policy
directives
Ensure proper management and Jan to Dec updated No. of assets Principal
maintenance of the institutional inventories and properties bursar /
resources and records including their stores
status in terms clerk
of the working
condition
C3 Maintain Maintain updated database on Termly i.e. Updated
updated learners enrollment march 15th, admissions
database on June 30th and attendance
learners and register
enrollment September
curriculum 30th
based Updated database of school
establishment staffing status as per the existing
for teaching norms
staff and not Updated database for non-
teaching staff teaching staff
establishment
C4 Promote Identify teachers professional termly
teacher performance gaps
professional Develop and implement TPD
development programs at school level or
(TPD) at the mitigate teachers professional
school level gaps
 Maintain records of teachers
involvement in professional
development activities
C5 Submission of Prepare termly PC targets Every term Termly Principal
termly and achievement M&E report M&E /head
annual reports indicating achievement and reports teacher
progress in the implementation of
each target by the 10th of each
subsequent month after every
term submit it to the CSO
Prepare annual PC targets Annually Annual
achievement M&E reports by the M&E Principal/
10th January in the prescribed reports head
formats teacher

PC Target Activities Time Output Performance Required Estimated Actors

Frame Indicators Resources Cost

C6 Institutionalize Sensitize teachers on sensitized Sensitized Principal

teacher performance contracting PC and teachers /teachers
performance teacher performance appraisal and
appraisal and development approaches
development Ensure all teachers are appraised At the end Updated
(TPAD) as required of every TPAD tool
term document
and
uploaded
TPAD
scores
Submit termly and annual reports
to the county director indicating
 Summary performance of
TPAD
 Teacher learner contact
hours
 Teacher absenteeism rate
 Teachers appraised and
 not appraised giving
reasons
Ensure teachers appraisal data is
uploaded on TSC website as
required
C7 Maintenance of Ensure proper management of Minor
integrity, challenging behavior. punishment
professionalism book
and conduct in Major
the teaching punishment
service book
Ensure availability and access by CORT
teachers to legal documents 2010
governing teaching service COCE
2015
BEA 2013
KNEC
ACT
TSC ACT
2012
D1 Access to Award at least 30% of the total
institutional value of the procurement budget
procurement for goods and services as
provided in the annual
procurement plan by the school to
youth women and persons with
disability
Ensure that at least 2% of the
30% of the budget for
procurement of goods and
services should be reserved for
PWDs
E1 Promotion of Ensure that 45% of school
local content in procurement orders are given to
procurement local firms where they qualify

Strategic Objective : To Institutionalize Performance Management System in the Public Learning Institutions
 PC Target Activities Time Output Performance Required Estimated Actors
Frame Indicators Resources Cost

F1 Asset Establish and maintain an daily

management inventory of the school assets and
property including their status in
terms of working condition
Dispose unserviceable, obsolete
and surplus assets by way of sale ,
transfer or any other authorized
methods
F2 Disability Maintain disaggregated data of
mainstreaming persons with disabilities showing
age , gender and forms of
disability
Undertake activities and
strategies for addressing diversity
especially learners/teachers from
vulnerable groups and those with
special needs
Sensitize learners and staff on
service provision to persons with
disabilities and cope with
challenges
Establish infrastructure to
enhance access to information and
services for persons with
disabilities in accordance with the
legal provisions
F3 Prevention of Facilitate the sensitization of the
HIV/AIDS school community and
infections disseminate information on
HIV/AIDs for
1. Learners
2. Teaching and non
teaching staff
3. Parents/ guardians
4. BOMs
F4 Safety and Put in place mechanisms to
security mitigate against technological and
measures environmental hazards. Terrorism
 and radicalization, fire and natural
disasters
Adhere to requirements of the
ministry of education safety
standards manual for the schools
in kenya (2008)

F5 Corruption Sensitize pupils and staff on

preventions effects/dangers of getting involved
in various corrupt practices and
bribing for free services with a
view to reducing vulnerability to
fraudulent acts
Provide channels/forums to abate
corruption by introducing open
barazas and suggestion boxes