Unplanned Projects/ Activities

MOOE

Budget Officer
to determine the
expenditure
category of the
unplanned
project/ activity CO

available
Division Chief instruct End User to conduct
Management to Sup. EDS/ SAO on market Study to Sup. EDS/ SAO
instructs inclusion of the determine the price of coordinate with Budget Officer C
unplanned instructed unplanned the instructed the Budget check UACS per
projects/ projects/ activities to unplanned projects/ Officer GAA
A activities the PPMP activities not available

Budget Officer
ManCom E-mail or Market Study; informs the
Division management
Minutes of meeting Quotations;
Meeting Prices END
highlights

ManCom
Minutes of
Meeting

Budget Officer informs Sup. EDS/ SAO DC & ORD Submission of the
the Sup. EDS/ SAO prepares the Approval of Approved Revised PPMP/
that the instructed supplemental revised PPMP/ Approved Supplemental
unplanned projects/ APP to the Budget
activities can be included APP and revised Supplemental Officer and Procurement
B in the PPMP/ APP PPMP APP Officer
D

Draft Approved
Supplemental Revised PPMP/
APP/ Revised Approved
PPMP Supplemental
APP

Budget Officer checks the

balance of the capital
Budget Officer outlay fund if the B
determines if the with instructed unplanned
agency have a projects/ activities can be
capital outlay accommodated (the same accommodated
C fund category or purpose)

without cannot be accommodated

Inform the
management

ManCom
Minutes of
Meeting
END

End User to prepare the Approval of ORD Submission to FAD- GS personnel

Purchase Request and/ or to Purchase GS Unit/ Procurement Inspection and submit to End GS personnel submits
Delivery of FAD-GS Unit to budget and
any related documentary Request and/ or Officer of the Procurement supply of Acceptance of prepares DV and User Division accounting for
requirements for the other related approved PR and Process goods/ services the delivered ORS Chief for BOX A payment facilitation to
D
instructed unplanned documentary other related goods/ services signature of DV suppliers END
projects/ activities requirements documents and ORS

Purchase Approved Approved DV

Purchase Signed
Request and/ Request and/ Approved Inspection and Draft DV and and ORS and
or other related or other related procurement Acceptance ORS complete
documentary documentary documents Report supporting
requirements documents
requirements