Republic of the Philippines

DEPARTMENT OF SCIENGE AND TECHNOLOGY

Philippine Atmospheric, Geophysical and Astronomical Services
Adm inistration (PAGASA)

MEMORAMDUM ORDER

No 03 Series of 2020 s.

TO: All PAdASA Officials and Employees

FROM: B. MALANO, Ph.D.

Admi strator

SUBJECT: Submission of Strategic Performance Management System

(SPMS) Forms
JAN I O ?O?O
DATE: 08 January 2020

ln the interest of the service and pursuant to the Civil Service Commission (CSC)
Memorandum Circular No. 6, series of 2012 (Guidelines in the Establishment and
lmplementation of Agency Strategic Pertormance Management System) and in compliance
with PRIME-HRM Maturity Level ll indicators of Performance Management, the following
SPMS forms shall be properly accomplished and submitted:

Forms To be Submitted by To Purpose

1. PAGASA SPMS Form A1 FPMD/PPDU All Divisions OPCR should identify

[2020 January to June and declare the targets
Office Performance for the rating period in
Commitment (OPC)l accordance with the
agency strategy map/
direction

To be used by each
respective Division in
determ ining/identifying
their targets/
commitment for 2020 1"t
Semester

2. PAGASA SPMS Form 81 Division FPMD/PPDU DPCR Targets and

[2020 January to June Ghiefs/OlCs measures should be
Division Performance based on the approved
Commitment (DPC)I Office Performance
Commitments

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Tel.
Metro Manila, Philippines 1 100 Website: http://bagong.pagasa.dost.gov.ph
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Forms To be Submitted by To Purpose

3. PAGASA SPMS Form 82 Division FPMD/PPDU Review Division's

[2019 July to December Chiefs/OlGs Programs
Division Performance and Accomplishments vis-a-
Commitment Review . Tobe vis Planned Targets
(DPCR)l reviewed/rated by based on Office
the respective Performance
Deputy Commitments.
Administrator
concerned r To be used as basis
for ranking the
Divisions/ Delivery
Units in the grant of
2019 PBB

4. PAGASA SPMS Form Cl lndividual Respective IPCR should be linked

[2020 January to June Employees, except Division to the Division
Individual Performance Division Chiefs/OlCs Chiefs/OlGs Performance
Commitment (lPC)l and 3rd Level Officials Commitment.

r To be reviewed by Alignment of lndividual

Division Performance Goals to
Chiefs/OlCs and Division Performance
approved by the Goals
respective
Supervising
Deputy
Administrator

5. PAGASA SPMS Form C2 lndividual Respective IPCR should be linked

[2019 July to December Employees, except Division to the Division
lndividual Performance Division Chiefs/OlCs Ghiefs/OlGs Performance
Commitment (IPCR)j and 3rd Level Officials Commitment.

o To be reviewed/ Alignment of lndividual

initialled by the Performance Goals to
immediate Division Performance
supervisor and Goals.
Division Chief/OlC
concerned, and
approved by the
Agency Head/
Designated
Official.

6. PAGASA SPMS Form D Supervisor/Division AD-HRMDS ldentifies Top

[2019 July to December Chiefs/OtCs Performers for HR
(Summary List of lndividual actions:
Ratings)
. Promotions
. Performance-Based
lncentives
. Rewards and
Recognition
. Development
lnterventions
t

Forms To be Submitted by To Purpose

7. PAGASA SPMS Form F Supervisor/Division AD.HRMDS Documentation of

[2019 July to December Chiefs/OIGs issues, opportunities,
(Coaching Report and actions to be
Monitoring)l undertaken to improve
current job performance

thatfair and equitable evaluation

Henceforth, Division Ghief/OlG concerned shallensure
are done and discussed with immediate supen isors and individual employee
concerned. Also, be reminded that our implementation is continuously monitored by the Civil
Service Commission as it is a vitalsystem of PRIME-HRM.

Allof the above-mentioned SPMS forms should be submitted on or before 31 January 2020 fu,
to the Human Resources Management and Development Section, Administrative Division. An
"Outstanding" rating shall be accompanied by a valid justification of the rater, otherwise it will
slide down to a 'Very Satisfactory" rating. The SPMS forms can be downloaded at
https://sites.qooqle.com/vieWoaqasq-orimehrm/orime-hrm-svstems/oerformaqce-
manaqemenUspms-forms.

Failure to submit the Performance Rating forms on the above.specified date would mean
disqualification from promotion and entitlement to Performance-based incentives and awards.

For strict compliance. Thank you.

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 PAGASA SPMS Fo.m 41
? n ce Co mm ilfi enl
Offi ce Pe rlotm

oFFrcE PERFORMANCE COMMTTMENT (OPC)

(The OPC must officia y identify and declarc lhe taryets for the raling pedod. ll must be in accotdance with the overall strategy map and cofimitments of the agency)

deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period lRating Period: Months, Year].

Name & Signature of Office Deputy Administrator (Ratee) Date;

MAJOR FINAL OUTPUT / SUCCESS INDICATORS Divisions

Allotted Budget
Programs, Activities, Projects (Targets + Measures) Accountable

Assessed by PMT Secretariat: Reviewed by PMT Chairman: Approved by:

Name & Signature Name & Signature VICENTE B. MALANO, Ph.D.

Position Position Administrator
Date Date Date
 PAGASA SPMS Form 82
Division Performance Evaluation

et DrvrsroN PERFoRMANGE COMMTTMENT AND REVTEW (DpCR)

(The DPCR targets and measures shall be based on the approved Office Performance Commitment and Review Form (OPCR))

Name of Division Rating Period:

MAJOR FINAL OUTPUT / Rating

SUCCESS INDICATORS Allotted lndividuals Actual
Programs, Activities, Remarks
(Targets + Measures) Budget Accountable Accomplishments
Projects a E T AVE

Total Rating:

Final Average Rating:

Adjectival Rating:

Rating Measures: Q - Quality I E - Efficiency I T - Timeliness I AVE - Average Rating Scale: 5- Outstanding l4-VerySatisfactory l3-Satisfactory l2 - Unsatisfactory l1- Poor

Submitted by:

Name & Signature of Division Chief / OIC Date

Position
 PAGASA SPMS Fom 81
nivi sion PP ioma
n ce Com m itm ent

DrvrsroN PERFoRMANCE COMMTTMENT (DpC)

(The DPC taeets and measures shall be based on the approved Oflice Peiormance Commitment (OPC))

agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period [Rating Period: Months, Y€ar].

Name & Signature of Division Chief / OIC (Ratee) Date: _

MAJOR FINAL OUTPUT / SUCCESS INDICATORS lndividuals
Allotted Budget
Programs, Activities, Projects (Targets + Measures) Accountable

Assessed by PPDU: Reviewed by PMT Chair: Approved by: Noted by:

Name & Signature of PPDU Chief Name & Signature of PMT Chail Name & Signature of Office Deputy VICENTE B. MALANO, Ph.D.
Position Position Administrator Administrator
Date Date Position Date
Date
 PAGASA SPMS Fom D

SUMMARY LIST OF INDIVIDUAL RATINGS PER DIVISION

@
(This is a summary of individual employees' Rtings within a division. lt identifiesthe top peiomers for rewards and recognition and
individuals who need developmental inleventions to enhance current job peiotmance.)

Division Name:

Division Chief / OIC: Rating Period:

SPMS Rating Scale: 5 - Outstanding | 4 - Very Satisfactory | 3 - Satisfactory I 2 - Unsatisfactory | 1-Poor

EMPLOYEES RATING

Total No. of Employees = Numerical Adjectival

Employee 1

Employee 2

Employee 3

Employee 4

Employee N

Average Rating of Employees = Total Rating / Total Employees

Prepared by: Approved by:

Division's Planning Officer,/ Designated Personnel Division Chief / OIC

Position Position
Date Date
Assessed by PPDU: Reviewed by PMT Chair: Final Rating by: Noted by:

Name & Signature of PPDU Chief Name & Signaturo of PMT Chair Name & Signature of Office Deputy VICENTE B. MALANO,Ph.D.
Position Position Administrator Administrator
Date Date Position Date
Date
 PAGASA SPMS Fonn F

&u COACHING REPORT MONITORING

to enhance individual/team skills. lt also monitots the progress of obseryable accomplishments to help improve their curentiob peionnance.

This fom should be accomplished by the employee with discussion/consultation with his,het supevisot throughout the given rating period.)

Rating Period:

Date that Key Points of Process Name & Date Agreed

Problem Options / Commifted Resources
Date Coaching Goal Coachee What Was Observations of Signature of for Next
Situation / lssue Opportunities Action Needed
Commits to Shared the Coach Coach Meeting

Prepared by: Approved by: Noted by:

Name & Signature of Employee Name & Signature of Supervisor Name & Signature of Division Ghief / OIC
Position Position Position
Date Date Date

1
 PAGASA sPMS Fom Cl
I n d i vi d u Peiarm n ce C om fi it m ent
"l "

INDIVIDUAL PERFORMANCE COMMITMENT (IPC)

(The IPC is linked to the Division Peiormance Commitment (DPC) to establish a clear linkage between the agency's peiormance and peBonnel peiormance)

commits to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period [Rating Period: Months, Yearl.

Name & Signature of Employee (Ratee) Date

MAJOR FINAL OUTPUT / SUCCESS INDICATORS

Programs, Activities, Projects (Targets + Measures)

Reviewed by: Approved by:

Name & Signature of Division Chief / OIC Name & Signature of Office Deputy Administrator
Position Position
Date Date
 PAGASA SPMS Form C2
In d ivid ua I Pe rfo rm a nce Evah ntion

|NDTVTDUAL PERFORMANCE COMMTTMENT AND REVTEW (IPCR)

@u
(The IPCR is linked to the Division Performance Commitment and Review Form (DPCR) to establish clear linkage between the agency's performance and personnel performance)

Name of Employee (Ratee) Division-Section-Unit or PRSD-Station Rating Period:

MAJOR FINAL OUTPUT / SUCCESS INDICATORS Rating

Actual Accomplishments Remarks
Programs, Activities, Projects (Targets + Measures)
o E T AVE

Total Rating:

Final Average Rating:

Adjectival Rating:

Rating Measures: Q - Quality I E - Efficiency I T - Timeliness I AVE - Average Rating Scale: 5- Outstanding l4-Very Satisfactory l3 - Satisfactory l2 - Unsatisfactory l1- Poor

1
Rater's comments and recommendation for Development Programs or Rewards / Promotion

Discussed with: Assessed by: Final Rating by Head of Office:

the performance assessment was made in

I certify that
consultation with the concerned employee.

Name & Signature of Employee (Ratee) Name & Signature of Rater Name & Signature of Office Deputy Administrator
Position Position Position
Date Date Date