Project CORPORATE / PROGRAMME MANAGEMENT

Mandate
Project Closure Notification
SUPPLIER Information Follow-on Action Recommendations
&/OR Project Approved Progress from Reports Post Project Review Plan DP Management Information
CUSTOMER Start-Up PID Information External
Lessons Learned Report Approved Stage Plan or Exception Plan Project Initiation Document
QMS Sources
Notification End Project Report Business Case PM Team Changes
Communication Plan PM Team Structure
DIRECTING A PROJECT (DP) End Project Report Project Plan
Initiation Stage Plan Project Start Up Notification
DP4
Job Descriptions Risk Log
Giving Ad-Hoc Direction
Project Approach Stage Plan
Project Brief
DP1 DP2 DP3 DP5
Authorising Authorising Authorising a Stage Confirming
Initiation a Project or Exception Plan Project Closure

CS Inputs to DP4 SB5 Outputs to DP3 CP Outputs to DP5

End Stage Report Trigger for CP1 Operational & Maintenance
CS6 Highlight Report SB5 Outputs to DP2
Quality Project Brief Next Stage Plan Premature Acceptance
CS7 Requests For Advice Request for Close
Standards Initiation or Exception Plan Customer Acceptance
CS8 Exception Report Authorisation to Proceed
Stage Plan Authorisation Project Authorisation Exception Request for Project Closure
Next Stage Trigger for CS8 Project Issues End Stage Report
to Proceed Plan Initiation To Proceed Assessment Next Stage Authorisation to Proceed Recommendation
Document Plan CP2 Follow-on Action
Recommendations
Post-Project Review Plan
CP3 Lessons Learned Report
End Project Report

STARTING UP A PROJECT INITIATING A PROJECT CONTROLLING A STAGE DP4 Outputs to CS MANAGING STAGE CLOSING A PROJECT
(SU) (CS) CS7 Project Board Guidance BOUNDARIES (SB) (CP)
(IP)
CS8 Exception Plan Request
SU1 IP1 CS1 CS8 Project Issues SB1 CP1
Appointing PB Executive Authorising Work Package CS8 Approved Exception Report De-Commissioning
Planning Quality Work Trigger
Planning A Stage Next A Project
and Project Manager Management
CS2 Stage Plan
Information
SU2 IP2 Assessing Progress CP2
Checkpoint SB2
Designing a Project Report
Identifying Follow-On
Management Team Planning a Project CS3 Stage Actions
Status Updating A Project Plan
Updated Next
Capturing Project Issues Information Stage Plan or
SU3 IP3 Issue Log Exception CP3
Work Product Plan Exception Plan
Appointing a Project Refining the Business CS4 SB3
Package Status Project Evaluation Review
Management Team Case and Risks Examining Project Issues
Status Account Updating A Project
SU4 Business Case Next
IP4 CS5 Stage Plan or
Preparing a Project Brief Setting Up Reviewing Exception Plan
Project Controls Stage Status SB4
Stage End Notification
SU5 Updating The
IP5 Plan Stage Status Information Risk Log CP Management Information
Next
Defining Project Approach Deviation Tolerance CS6 Stage Plan or
Notification Business Case Product Status Account
Setting Up Project Files Threat of Project End
Reporting Highlights Exception Plan Configuration Item Records Project Initiation Document
SB5 Configuration Management Plan Project Plan
SU6 IP6 CS7
Reporting Stage End Communication Plan Project Quality Plan
Planning an Initiation Stage Assembling a Project Taking Corrective Action Daily Log Quality Log
Initiation Document Work Current Issue Log Risk Log
Trigger CS8 Stage
Plan Lessons Learned Log
Escalating Project Issues SB6
Work Approved Producing An
Package CS9 Exception Exception Plan Exception
SU Management Information IP Management Information Report Plan Request
Stage Status Receiving Completed Exception Report
Agreed Executive Job Description Business Case Work Package
Information
Agreed Job Descriptions Communications Plan Highlight Report Copy
Checkpoint
Agreed Project Manager Issue Log Reports
Job Description
Job Descriptions
Daily Log
Lessons learned Log Work
Draft Job Descriptions
Project Approach CS Management Information Package MANAGING PRODUCT SB Management Information
Project Approach
Project Brief Approved Work Package DELIVERY (MP) Approved Exception Report
Project Brief Business Case MP1 Business Case
Project Controls
PM Team Structure
PM Team Structure Checkpoint Report
Authorised Accepting A Work Package Communication Plan PROCESS MODEL
Project Mandate Communication Plan Configuration Item Records
Project Plan Work Package
Risk Log
Project Quality Plan Concession MP2 Current Stage Plan Blended PRINCE2 training solutions
Quality Log Configuration Item Records Exception Plan

2 Risk Log Issue Log Completed

Executing A Work Package
Exception Report www.PRINCE2.com
INCE PR OCE Work Package
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Product Checklist MP3 Issue Log
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Project Initiation Document Product Status Account
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Quality Log
Risk Log MP Management Information
Project Initiation Document
Project Management Team Structure
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PRO A P Updated Issue Log Team Plan Quality Log ILX Group - Leaders in eLearning,
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Blended & Classroom PRINCE2
PLANNING (PL)
Training & Consultancy Solutions
2005 PL1
Designing
PL2
Defining and
PL3
Identifying Activities
PL4 PL5 PL6 PL7
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Estimating Scheduling Analysing Risks Completing A Plan
EDITION A Plan Analysing Products and Dependencies
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ISBN: 0-9544884-1-5 © ILX Group plc. Published by ILX Key Skills 2003. Updated 2005. Designed by C. Caulkin (ILX Mindscope) & G. Davies (ILX Key Skills) ILX Key Skills and ILX Mindscope are trading divisions of the ILX Group plc. PRINCE2™ is a Trade Mark of the Office of Government Commerce. The PRINCE2 Cityscape logo™ is a Trade Mark of the Office of Government Commerce, and is registered in the U.S. patent and Trademark office
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Appointing PB Executive and Project Manager SU1 O O IU SU1

Designing a Project Management Team SU2 I O O I SU2

STARTING UP
A PROJECT
Appointing a Project Management Team SU3 O I I SU3
Preparing a Project Brief SU4 O U IO O O IA O SU4
Defining Project Approach SU5 O I I SU5
Planning an Initiation Stage SU6 O I I U SU6
Planning Quality IP1 O I IO I I I O O I IP1
Planning a Project IP2 I I O I U IP2

Refining the Business Case and Risks IP3
Setting Up Project Controls IP4
Setting Up Project Files IP5
Assembling a Project Initiation Document IP6
Authorising Initiation DP1
INITIATING
A PROJECT
U I I U U IP3
O U O U I U IP4
U O O I U IP5
I I I I I I O I I I I I IP6
I O AP I AP I O I DP1

DIRECTING
DP2

A PROJECT
Authorising a Project DP2 O I AP O AP I

Authorising a Stage or Exception Plan DP3 O I I AP O I I I I I AP O DP3

Giving Ad-Hoc Direction DP4 O I O O AP I O O I O DP4
Confirming Project Closure DP5 I I AP AP AP I AP O I I DP5
Authorising Work Package CS1 I U U U I U U U O I CS1
Assessing Progress CS2 I U U U O I U O I I CS2

CONTROLLING A STAGE
Capturing Project Issues CS3 U I I CS3
Examining Project Issues CS4 I U I U I CS4

PROCESSES
Reviewing Stage Status CS5 I I I IO I O I I I I O I IO O O O CS5
Reporting Highlights CS6 I I O OA I I I I I I I CS6
Taking Corrective Action CS7 U U I I O U I O CS7
Escalating Project Issues CS8 I I U O O O U I I I I I I O CS8
Receiving Completed Work Package CS9 U I AP O CS9

MANAGING
Accepting A Work Package MP1 O U U OU I MP1

DELIVERY
PRODUCT
Executing A Work Package MP2 I O O U U MP2
Delivering A Work Package MP3 I I O MP3
Planning A Stage SB1 I I O I U I I U U I SB1 MANAGING STAGE

Updating A Project Plan SB2 I U I I U U U U SB2

BOUNDARIES

Updating A Project Business Case SB3 U I U I I U SB3

Updating The Risk Log SB4 I I U I I U U SB4
Reporting Stage End SB5 I U U IA O I I U I IO I O I SB5
Producing An Exception Plan SB6 IO I O IA IA I I I U I U I SB6
De-Commissioning A Project CP1 I I I O I A I O i O I I CP1
A PROJECT
CLOSING

Identifying Follow-On Actions CP2 I O I O I CP2

Project Evaluation Review CP3 I I I O I I O I U I I I CP3
Designing a Plan PL1 I O I I I I PL1
Defining and Analysing Products PL2 O I O O O O I PL2
Identifying Activities and Dependencies PL3 PL3
PLANNING

O O I I I

Estimating PL4 I O I PL4

Scheduling PL5 I I I I O PL5
Analysing Risks PL6 I I I U I PL6
Completing a Plan PL7 I O U PL7

LEGEND
2
INCE PR OCE O = OUTPUT I = INPUT U = UPDATE A = ARCHIVE AP = APPROVAL
PR S
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PR

S kills
2003 or to contact a ILX Key Skills Training Specialist, Training & Consultancy Solutions
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C

PRO A P call +44 (0) 1270 611600

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