TSC/PCPA/Annex 9

TEACHERS SERVICE COMMISSION

PERFORMANCE CONTRACTING FOR (PC) FOR HEADS OF INSTITUTION
2022 SCHOOL OPERATIONAL WORKPLAN
NAME: MOI KADZONZO GIRLS SECONDARY
Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL
Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost
A. FINANCIAL STEWARDSHIP AND DISCIPLINE INDICATORS
A1. Absorption of Hold parents and BOM meetings for :- Improved BOM Minutes approving Principal,
Allocated Funds i) preparation and 15/01/2022 stakeholder Budget Lunches, 100,000/= Accountant
ii) approval of school budget 15/01/2022 involvement, Approved Budget-signed stationery,
transparency & by Chair & Secretary Allowances
accountability
Maintain updated books of accounts; by 5th of Improved Signed Monthly trial Stationery 48,000/= Principal,
e.g trial balances, payment vouchers, preceding transparency & balances, payment Fees Registers Accountant
etc month accountability vouchers, receipts, etc LPO
Adhere to public procurement Continuous Improved Records of items Stationery 54,000/= Principal,
& Asset Disposal Act, 2015 transparency & disposed Accountant
accountability
Avail and observe requirements of Continuous Improved Appointment letters of Stationeries 60,000/= Principal,
Public Procurement Manual for transparency & tender committee & Allowances Accountant
Schools & Colleges, 2009 accountability records, etc
Manual in place
A2. Compliance with Prepare end of year financial By Compliance with 2020 school financial Stationeries 21,000/= Principal,
Audit Requirements statements 31/12/2022 audit requirements statements Accountant
Allowances
Prepare books of accounts for 2019 By Compliance with 2019 Audit report Stationeries & 50,000/= Principal
and submit for auditing 31/01/2022 audit requirements Allowances Accountant
Implement audit recommendations of By Compliance with Report on implementation Stationeries & 52,000/= Principal
2021 30/11/2022 audit requirements of 2021 audit report Allowances Acountant

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Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL

Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost

A3. Pending Bills. Meet all financial obligations by Continuous Improved service All bills paid on time; Stationery 75,000/= Principal
promptly paying lawful bills delivery workers wages, services Allowances
rendered, etc Accountant
Minimize overspending to less 1% Continuous Improved service Pending bill less than 1% Cheque Book 85,000/= Principal
of the approved budget delivery & Allowances
Accountant
Promptly remit statutory Monthly Improved service Records of statutory 25,000/= Principal
deductions to relevant institutions delivery deductions remitted
for non-teaching staff as Accountant
applicable
B. SERVICE DELIVERY INDICATORS
B1. Develop /display the school Service February Improved Displayed customer Stationery & 110,000/= Principal
Implementation of Delivery Charter prominently at the 2022 customer service service charter Refresh- School
Institutional point of Entry/service delivery delivery ments Community
Service Delivery points in both English & Kiswahili.
Charter
Sensitize school community on March 2022 Informed workers Minutes, attendance list, Stationery 20,000/= Principal
the service charter. on school report Account
services rendered
Maintain records on services Continuous Improved Termly report, customer Stationery 12,000/= Principal
delivered. Form a customer care customer service care committee Teachers
committee and desk delivery
B2. Application of Promote ICT integration through Continuous Improved learning Digital tools in T/L ICT 290,000/= Principal
Service Delivery use of digital learning resources in ICT lesson plans, Gadgets Teachers
Innovations the school schemes

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Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL

Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost
Use TPAD online portal for Continuous Improved learning Feedback reports Stationery 160,000/= Principal
communication and performance generated online
feedback to teachers
Use online communication for Continuous Improved Records of online Stationery 130,000/= Principal
administration and information to communication communications ICT
stakeholders Gadgets
B3. Resolution of Maintain records of complaints Continuous Complaints Complaints register, Stationery 20,000/= complaints
Public Complaints received in the school attended to complaints committee committee
Provide suggestion/complaint box By 1st Complaints Suggestion box Stationery 15,000/= Principal
February attended to
Complaints that have been Continuous Complaints Report of complaints Stationery 30,000/= complaints
resolved indicating details of the attended to received and how committee
resolutions made complaints reported
were resolved
C. CORE MANDATES
C1. Maintenance Teach reasonable workload as Termly Improved Time table, lesson Stationery 25,000/= Principal
of Teaching per recommended CBE curriculum plans, schemes of work D/Principal
Timetables
Standards as an delivery
Instructional Lessons
Leader Plans
Employ registered and qualified When Improved List of all teachers by Stationery & 7,500,000/= Principal,
teachers under BOM to meet the vacancies teaching Name, TSC/NO, Salaries
TSC teacher shortfall. arise Responsibility, BOM
employer, Teachers
files with Appointment
letters
Enforce teachers to prepare, use Before Improved lesson All professional records Stationery, 700,000/= Principal

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Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL

Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost
and maintain updated professional lesson delivery prepared and approved ICT Gadgets D/Principal
documents termly. delivery before use
Syllabus Senior Master
Book
Enforce teachers to attend As per time Timely syllabus Record of work covered Stationery 25,000/= Principal
lessons as per timetable including table coverage in line with schemes of D/Principal
P.E. work
Provide teachers with current Throughout Proper planning Current Stationery & 55,000/= Principal
syllabus and other adequate each term and execution of syllabus/curriculum Syllabus D/Principal
teaching and learning materials the right content designs in use
C2. Maintenance Provide a safe, clean and Continuous Conducive Clean and Safe Cleaning 220,000/= Principal
of Teaching conducive learning environment learning Environment Gadgets D/Principal
Standards as an environment
Instructional
Assign teaching and other official As per Well executed School programs; duty Duty Rota 30,000/= Principal
Administrator
duties to teachers school school programs rosta, list of duties and Calendar of D/Principal
programs responsibilities of Events
teachers & non-teacher
Update the TSC & other At least Informed & Reports prepared & Stationery 180,000/= Principal
stakeholders on school once termly supportive school submitted. Allowance D/Principal
performance community Minutes of meetings
held with stakeholders Accountant

Offer technical advice to the BOM Continuous Informed school Minutes & attendance Stationery 150,000/= Principal
& other stakeholders within to community list D/Principal
enable School meet its objective. Allowance Accountant

Effectively manage & maintain of Continuous Properly Records of repairs Stationery 110,000/= Principal
the school resources and maintained D/Principal

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Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL

Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost
records school resources Allowance Accountant

C3. Updated Maintain updated database on Monthly by Informed Data on learners ICT 25,000/= Principal
Database on learner’s enrollment 5th decisions made enrollment submitted & Gadgets D/Principal
Learners’ updated on TMIS Stationery Academic
Enrollment, CBE Dept.
for
Teaching Staff and Maintain updated data on Monthly by Teacher staffing Updated staffing data Stationeries 25,000/= Principal
Curriculum Based Establishment 5th addressed on TMIS, ICT D/Principal
Non-Teaching Academic
Staff for teaching staff. Updated Staffing data Gadgets
Dept.
Establishment
Updated database for non- Monthly by Informed Updated data of non- Stationery 12,000/= Principal
teaching staff. 5th decisions made teaching staff D/Principal

C4. Maintenance Ensure proper management of Continuous Well disciplined Records of minor and Stationery 60,000/= Principal
of Integrity and challenging behaviour; maintain learners major punishments D/Principal
Professional records of minor and major
Conduct punishment
Ensure availability and access by Immediately Informed Copies of all legal CORT-2015 140,000/= Principal
teachers to legal documents teachers of their documents available to COCE-2015 D/Principal
governing teaching service TSC ACT-2012 Accountant
role in the teachers Basic
including:CORT-2015, COCE- profession Education
2015, TSC Act-2012, Basic 2013,
Education-2013, Children Act- Children Act
2012, MOE Safety standards 2012, MOE
manual-2008 Standards
Manual 008

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Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL

Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost
C5. Coordinate Identify teachers’ professional gaps Termly, Teachers Documented & Stationeries 10,000/= Principal
and Promote (challenging areas in pedagogy, annually professional gaps analyzed teacher Teachers D/Principal
Teacher subject content and learners’ documented professional gaps. Files, Staff Senior Master
Professional management that hinder them from Meeting
Development effective delivery of curriculum). Minutes
(TPD) in the Develop and implement TPD Termly Teachers Termly, annual Report Stationeries 10,000/= Principal
School programmes at school level to professional gaps of how teacher D/Principal
mitigate teachers’ addressed professional gaps were Senior Master
Professional gaps. addressed.
Maintain records of teachers’ Termly Improved teacher Termly, annual Reports Stationeries 11,000/= Principal
involvement in professional performance of teacher involvement D/Principal
development activities. in PD activities Senior
Teacher

C6. Overseeing Sensitize teachers on PC and Termly , Informed Minutes & attendance Stationeries 12,000/= Principal
implementation of TPAD approaches and develop a annually teachers on PC & list of sensitization D/Principal
PC/TPAD system calendar of activities TPAD meeting Senior
in the school Teacher

Ensure all teachers are appraised Termly All teachers Appraisal records of Stationeries 10,000/= Principal
as required. appraised on time teachers, Filled TPAD D/Principal
tools for teachers. Senior
Teacher

Submit termly and annual TPAD Termly, TPAD termly & TPAD termly & Annual Stationeries 10,000/= Principal
reports to the CD annually Annual reports reports D/Principal
submitted on time Senior
Teacher
Maintain weekly analysis of Weekly, Improved Weekly, termly & annual Stationeries 10,000/= Principal
teacher-learner contact hours and termly teacher-learner Records of teacher D/Principal

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Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL

Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost
teacher absenteeism rate. annual contact hours lesson attendance, Senior
clock in- clock out Teacher
records
Give feedback to teachers on their Weekly, Improved teacher Feedback report Teachers 6,000/= Principal
performance appraisal process. annually performance highlighting on Lesson D/Principal
strengths, weaknesses attendance Senior
& way forward Summaries Teacher
Prepare monthly, termly PC By 10th of PC termly Monthly & termly M & E Stationery 7,000/= Principal
targets achievements- M & E subsequent Targets achieved PC Target Progress ICT D/Principal
Report indicating the month, term Reports Gadgets Senior
achievements & progress in the Teacher
implementation of each target
Prepare Annual PC targets By 10th of PC Targets Annual M & E PC Stationery 13.000/= Principal
achievements- M & E Report January of achieved Target Progress Report D/Principal
indicating the achievements & subsequent Senior
progress in the implementation of year. Teacher
each target
C7. Develop and display current school By 28th Informed staff & Current strategic plan Stationery 90,000/= Principal
Implementation of strategic plan at service delivery February stakeholders on authenticated by the Deputy
points Allowances Principal
the School school BOM
Strategic Plan development Senior
Teacher
Sensitize teaching, non-teaching By 31st Informed staff & Minutes & attendance Stationery 75,000/= Principal
staff, learners, BOM & other March stakeholders list of sensitization Allowances D/Principal
stakeholders on their roles in the meeting Senior
plan Teacher

D. ACCESS TO INSTITUTIONAL PROCUREMENT

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Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL

Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost
D1. Access To Award at least 30% of the total As the need Prudent use of Procurement budget with Tender 80,000/= Principal
Institutional value (in Kshs.) of the procurement arises government at least 30% allocated to Advertisem D/Principal
Procurement budget for goods and services as resources youth, women or PWDs. ent,
provided in the annual procurement Accountant
plan by the school to youth, and Report of tender Stationery,
PWDs as individuals or in beneficiaries indicating Manuals Tender
organized groups. persons/ groups of Committee
youth, women or PWDs
awarded tenders
To reserve at least 2% of the 30% As the need Prudent use of Report of 2% of the 30% 12,000/=
of the budget for procurement of arises government of the procurement
goods and resources budget awarded to
services for PWDs. PWDs
E. PROMOTION OF LOCAL CONTENT IN PROCUREMENT
E1. Promotion of 45% of school procurement orders As the need Improved Report of the firms Stationeries 40,000/= Principal
Local Content in to be given to local firms where arises participation in awarded tenders & Manuals D/Principal
Procurement they qualify. school segregated as locals &
development non locals. Tender
Committee

F. CROSS-CUTTING
F1. Asset Establish and maintain an inventory Continuous Status of school Up to date asset Stationery 40,000/= Principal
Management (record) of the school assets and resources register giving the
Ledgers D/Principal
properties, Asset register. established working conditions of
each property Storekeeper

Dispose unserviceable, obsolete Continuous Status of school Records of Stationery 90,000/= BOM
and surplus assets by way of sale, resources unserviceable, obsolete

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Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL

Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost
transfer to other established & surplus assets and Ledgers Principal
public institutions, destruction, actions taken on them, D/Principal
donation or other authorized e.g. sold, destroyed,
methods of disposal, transferred etc. Accountant
and in all cases in full conformity
with the existing legal Storekeeper
requirements. NB: such disposals
should be fully accountable.
F2. Disability Maintain disaggregated data of By 5th of Status of persons Data of PWD learners, Stationery 10,000/= Principal
Mainstreaming persons with disabilities showing every month with disability teachers & non- D/Principal
age, gender and forms of disability. established teachers segregated
per gender, age & form
of disability
Undertake activities and strategies Continuous Diversity of Record of activities & Stationeries 13,000/=
for addressing diversity, especially learners and strategies used to
learners/teachers from vulnerable teachers address diversity in
groups and those with special addressed learners/teachers from
needs. vulnerable groups &
those with special
needs
Sensitize learners and staff on Continuous Welfare of PWDs Records of sensitization Stationery 12,000/= Principal
service provision to persons with taken addressed forums for learners and
disabilities and how to cope with PWDs
staff on service
the challenges. provision. Officers
Evidence of
infrastructure for PWDs

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Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL

Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost
F3. Prevention of Facilitate sensitization of the school Continuous Welfare of Records of sensitization Pamphlets on 30,000/= Principal
HIV/AIDS community and disseminate HIV/ HIV/AIDs affected forums on school HIV D/Principal
Infections AIDS information. and infected community on HIV/AIDS
persons taken Health G&C
addressed Officers Department

F4. Safety and Put in place mechanisms to Continuous Safety learning ICT Safety policy Fire Fighting 90,000/= Principal
Security Measures mitigate against technological and environment free Personnel
environmental hazards, terrorism, Safety policy on school
from
fire and natural disasters. resources in place Safety Exam
technological and
Manual Department
environmental
(2008)
hazards
Avail and adhere to the Ministry of Continuous MOE Safety Standards Stationery 16,000/= Principal
Education Safety Standards Manual for Schools in
Safety D/Principal
Manual for Schools in Kenya (2008) in place & in
Kenya (2008). use Manual Senior
Teacher

F5. National Sensitize learners and teachers on the Continuous Harmonious Minutes/Reports of Stationery 16,000/= Principal
Cohesion and provisions of Chapter six of the relationships sensitized staff and
constitution Kenya on leadership and students on the provisions D/Principal
values among all school
integrity of chapter six of the G&C
stakeholders constitution (leadership
Department
and integrity).
Sensitize teachers on the provisions of Continuous A civilized school Minutes/Reports and Stationery 42,000/= Principal
Chapter two of the constitution of community attendance register of
Kenya on national values and sensitized staff and Allowances D/Principal
devoid of conflicts
principles of governance. students on national Senior
cohesion national values.
Teacher
Termly and annual reports

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Strategic Objective: TO INSTITUTIONALISE PC AND PA IN THE SCHOOL

Objectives Activities Time Output Performance Required Estimate Actors
/Target Frame Indicators Resources d Cost
F6. Corruption Sensitize students and staff on Continuous minimized Records of sensitization Stationery 10,000/= Principal
Prevention effects/dangers of getting involved corruption at forums of students and
staff on dangers of getting Refreshment D/Principal
in various corrupt practices school
including exam malpractices & involved in corrupt G&C
bribery with a view to reducing practices e.g examination
Deparment
malpractices and bribery.
vulnerability to fraudulent acts.
Academic
Department

Provide channels/forums to abate Continuous Corrupt persons Records of open Stationery 21,000/= Principal
corruption by introducing open in the school held barazas held on D/Principal
barazas and suggestion boxes accountable corruption
Suggestion box
available

Prepared by:

Name: _________________________________________ Designation: _____________ TSC/NO: ________________ Sign: ____________ Date: __________

(Official School Stamp)

Received by (Name): __________________________________ Designation: ___________ TSC/NO: _____________ Sign: ____________ Date: __________

(Official Stamp)

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NB:
1. Customize the above School Operational Workplan (SOW) to suit your school and complete the last three columns.
2. Sign and stamp your part at the end (bottom) of the plan.
3. Print 4 copies for submission during evaluation

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