Republic of the Philippines

POSITION DESCRIPTION FORM

DBM-CSC Form No. 1
)Revised Version No. 1 , s. 2017(

2. ITEM NUMBER

4. FOR LOCAL GOVERNMENT POSITION, ENUMERATE GOVERNMENTAL UNIT AND CLASS

Province 1st Class

City 2nd Class
Municipality 3rd Class
4th Class

5. DEPARTMENT, CORPORATION OR AGENCY/

LOCAL GOVERNMENT

DEPARTMENT OF EDUCATION

7. DEPARTMENT / BRANCH / DIVISION

DIVISION OF BUTUAN CITY
9. PRESENT APPROP ACT 10. PREVIOUS APPROP ACT

N/A N/A

13. POSITION TITLE OF IMMEDIATE SUPERVISOR

ADMINISTRATIVE OFFICER IV

15. POSITION TITLE, AND ITEM OF THOSE DIRECTLY SUPERVISED

(if more than seven (7) list only by their item numbers an
POSITION TITLE
N/A

16. MACHINE, EQUIPMENT, TOOLS, ETC., USED REGULARLY IN PERFORMANCE OF WORK

LAPTOP/ DESKTOP COMPUTER
17. CONTACTS / CLIENTS / STAKEHOLDERS
17a. Internal Occasional Frequent
Executive / Managerial
Supervisors
Non-Supervisors
Staff
18. WORKING CONDITION
Office Work
Field Work ✘

19. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE UNIT OR SECTION

Responsible for the implementation of an effective and efficient administrative support functions particularly on pe
20. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE POSITION (Job Summary)
Personnel Administration Recruitment and Selection
35% Provide human resources management support to the school head and coordinate with AO IV(HRM
HR-related functions:

a. promotion and deployment of personnel in the assigned school by checking and validating the co
documents to be submitted to the HRMO for preparation/ issuance of appointment
b. Prepare ERF of qualified teachers and submit to HRMO for processing
Personnel Records
a. Update regularly 201 files and maintain database of personnel information of school personnel
b. Consolidate daily time record(DTR) of school personnel and prepare monthly report of service (F
c. Monitor and record attendance/ absence of school personnel and report to school head issues a
d. Maintain the confidentiality of personnel information of school personnel to which he/she has leg
Compensation and Benefits
a. Monitor and prepare step increments for math and science of school personnel and submit to H
b. Process retirement/ separation benefits of school personnel for indorsement by the school head
Other HR-related functions
a. Prepare and submit HR-related reports to school head/HRMO
b. Coordinate regularly with the HRMO in the implementation of HR policies and guidelines
c. Facilitate submission and approval by the SDS of the Permit to Study/Practice of Profession, Authority to Travel, an

Property Custodianship a. Facilitate procurement of supplies, materials, equipment, etc of the school based on approval SI
35% b. Ensure that supplies, materials, equipment, textbooks, and other learning resource materials are

c. Keep an updated inventory of all supplies, materials, equipment, textbooks, and other learning re

d.Issue supplies, materials, equipment, textbooks, and other learning resource materials to request

e. Prepare and submit reportson all property accountability of the school.

Financial Management Financial-related tasks.
30%

21. QUALIFICATION STANDARDS

21a. Education 21b. Experience
Bachelor's degree relevant to
the job NONE REQUIRED

21e. Core Competencies

*Self Management *Professionalism and Ethics *Result-Focus *Teamwork *Service Orientation*Innovation
21f. Leadership Competencies
 * Leading People * People Performance Management * People Development
22. STATEMENT OF DUTIES AND RESPONSIBILITIES (Technical Competencies)
Percentage of Working Time (State the duties and responsibilities here:)
Responsible for the implementation of an effective and efficient administrative support functions particularly on personnel
100% administration and property custodianship in the school.

23. ACKNOWLEDGMENT AND ACCEPTANCE:

I have received a copy of this position description. It has been discussed with me and I have freely chosen to comply with

_________________________________________
Employee's Name, Date and Signature
 1. POSITION TITLE (as approved by authorized agency) with parenthetical title

ADMINISTRATIVE OFFICER II(Administrative Officer I)

3. SALARY GRADE

SG-11

s 5th Class
s 6th Class
s Special
s

6. BUREAU OR OFFICE

DEPARTMENT OF EDUCATION

8. WORKSTATION / PLACE OF WORK

DIVISION OF BUTUAN CITY
11. SALARY AUTHORIZED 12. OTHER COMPENSATION

27,000.00 ACA/PERA 2,000.00

14. POSITION TITLE OF NEXT HIGHER SUPERVISOR

ADMINISTRATIVE OFFICER V

only by their item numbers and titles)

ITEM NUMBER
N/A

DESKTOP COMPUTER

17b. External Occasional Frequent

General Public ✘

Other Agencies
Others (Please Specify):

Other/s (Please Specify)

functions particularly on personnel administration and property custodianship in the school.

and coordinate with AO IV(HRMO II) of the SDO in the following

y checking and validating the completeness and authenticity of

of appointment

ormation of school personnel

are monthly report of service (Form 7)
report to school head issues and concerns related thereto
sonnel to which he/she has legal access.

hool personnel and submit to HRMO for checking and verification

dorsement by the school head to the SDO

policies and guidelines

of Profession, Authority to Travel, and other school requests for school personnel.

e school based on approval SIP/AIP or as directed by the school head

learning resource materials are stored properly in a secured facility.

extbooks, and other learning resource materials

g resource materials to requesting teaching and non-teaching personnel of the school.

hool.

21c. Training 21d. Eligibility

NONE REQUIRED Career Service Professional (Second Level Eligibility)

Competency Level
vice Orientation*Innovation 1
Competency Level
Development 1
Competency Level

ort functions particularly on personnel

1

e freely chosen to comply with the performance and behavior/conduct expectations contained herein.

_________________________________________
Supervisor's Name, Date and Signature
20. BRIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE POSITION (Job Summary)

Personnel
Administration
35%

Property
Custodianship
35%

Financial
Management
30%
RIEF DESCRIPTION OF THE GENERAL FUNCTION OF THE POSITION (Job Summary)

Recruitment and Selection

Provide human resources management support to the school head and coordinate with AO IV(HRMO II) of the SDO in the followin
HR-related functions:

a. promotion and deployment of personnel in the assigned school by checking and validating the completeness and authenticity o
documents to be submitted to the HRMO for preparation/ issuance of appointment
b. Prepare ERF of qualified teachers and submit to HRMO for processing
Personnel Records
a. Update regularly 201 files and maintain database of personnel information of school personnel
b. Consolidate daily time record(DTR) of school personnel and prepare monthly report of service (Form 7)
c. Monitor and record attendance/ absence of school personnel and report to school head issues and concerns related thereto
d. Maintain the confidentiality of personnel information of school personnel to which he/she has legal access.
Compensation and Benefits
a. Monitor and prepare step increments for math and science of school personnel and submit to HRMO for checking and verificat
b. Process retirement/ separation benefits of school personnel for indorsement by the school head to the SDO
Other HR-related functions
a. Prepare and submit HR-related reports to school head/HRMO
b. Coordinate regularly with the HRMO in the implementation of HR policies and guidelines
c. Facilitate submission and approval by the SDS of the Permit to Study/Practice of Profession, Authority to Travel, and other school requests for school pe

a. Facilitate procurement of supplies, materials, equipment, etc of the school based on approval SIP/AIP or as directed by the sch
b. Ensure that supplies, materials, equipment, textbooks, and other learning resource materials are stored properly in a secured f
c. Keep an updated inventory of all supplies, materials, equipment, textbooks, and other learning resource materials
d.Issue supplies, materials, equipment, textbooks, and other learning resource materials to requesting teaching and non-teaching
e. Prepare and submit reportson all property accountability of the school.
Financial-related tasks.