Maintain Training

Facilities
1. Operational Procedure
2. 5S Article
3. Waste Management Article
4. OHS Article
5. Waste Segregation Form
6. Waste Disposal Form
7. Housekeeping Schedule
8. Equipment Maintenance Schedule
9. Housekeeping Daily/weekly/Monthly checklist
10. Housekeeping Inspection Checklist
11. Maintenance Inspection Checklist
12. Tag out/ Index Form
13. Work Request
14. Breakdown Repair Report Form
15. Letter of Request
16. Equipment Code and Drawings
17. Canvass Form
18. Purchase Request / Purchase Order Form
19. Salvage form
20. Inspection Report
 OPERATIONAL PROCEDURE

Equipment Type Portable Soil Analyzer Kit

Equipment Code PSAK-001
Location Tool Room
Operation Procedure:

1. Check the area for testing.

2. Discard stone.
3. Dig the soil using hand trowel with the depth of 20cm
4. Moisten the soil with small amount water.
5. Rinse the electrode with tap water.
6. Use gentle pressure to push the electrode into the soil
7. Ensure proper contact to avoid damaging the electrode.
8. Wait for the reading to settle and observe measurement.
9. Gently remove and Clean the electrode with clean cloth
10. Put the equipment on the tool box after usage.

5S is a system to reduce waste and optimize productivity through

maintaining an orderly workplace and using visual cues to
achieve more consistent operational results. Implementation of
this method "cleans up" and organizes the workplace basically in
its existing configuration, and it is typically the first lean method
which organizations implement.
Step 1: Sort. Remove anything that is not frequently needed in an area. Remove as much as you can
to make finding and accessing the things you need easier.

Step 2: Shine. Clean the area and set a system to maintain the cleanliness. Clean areas are not just
nicer to work in but reveal problems quickly.

Step 3: Set In Order. Give everything a home and make sure it is obvious where it belongs. A good
example is labeling the floor where a trash bin should be and an outline of a broom on the wall so it is
obvious is they are missing and where they belong.

Step 4: Standardize. Simplify processes from different area on the farm by using the same signs,
labels, system, formats, etc. This way once you have learned an area much of that information
transfers to other jobs.

Step 5: Sustain. Make sure that progress is not lost by fully implementing the first 4 steps and putting
audits in place to follow up and ensure things keep moving forward.
Benefits of Proper Waste Management.

Keeping your environment clean is one of the prerequisites for leading a healthy
and happy life!
Many of you might not have thought much about a proper waste disposal, but
there are several compelling reasons as to why waste management is crucial.
Improper disposal of waste has negative ramifications. If you don’t dispose of your
waste properly, it will end up polluting the environment and also facilitate the
production of greenhouse gas.
For decades, waste management involves simple disposal of waste materials to
landfills or other designated areas which has created sustainable negative impacts
on the environment.
While most of the reasons to properly dispose of your junks are related to health
and hygiene, illegally disposing of your waste can now lead to hefty fines.
Environmental benefits of proper waste management:

 Proper waste removal helps improve air and water quality as well as reduces
greenhouse gas emissions.
 It helps in minimizing the extraction of resources along with reducing
pollution and energy consumption which is associated with manufacturing
new materials.
 One of the most significant benefits of waste management is the protection of
the environment and the health of the population.
 When the waste is recycled it help turn recyclable waste into useful
substances. If you do not dispose of your waste with the help of rubbish
removal Sydney, these useful substances cannot be created.
 By smartly managing your waste, you also help conserve natural resources
including minerals, water and wood. So, this is the effect of reducing,
reusing and recycling.
 When the waste is disposed of efficiently, least amount of the junks reaches
the landfills. By conserving space in landfills, the production of harmful
substances is reduced.
 The composting process helps replenish the nutrients in the ground as well
as support local municipalities save money on landfill areas.
 Improper waste disposal allows the disease to proliferate in the environment.
Junk and waste are the perfect hosts for bacteria, and it can grow if the
waste is not disposed of properly. It increases the risk of disease in humans
who come in contact with the trash.
Reminder: Follow Occupational Health and Safety (OHS) Standards for a
safer workplace!

Ensuring a safe and healthy working environment is essential for the well-
being and productivity of employees and trainee. Following Occupational
Health and Safety (OHS) standards is fundamental in preventing accidents,
injuries, and illnesses in the workplace. Let's take a moment to review some
key aspects of OHS standards and their importance:
 Risk Assessment: Conduct regular risk assessments to identify and
evaluate potential hazards in the workplace. This includes assessing
physical, chemical, ergonomic, and psychosocial risks. By
understanding and managing these risks effectively, you can create a
safer work environment for everyone.
 Training and Awareness: Proper training and education are crucial
for all employees. Ensure that your team members receive the
necessary training to understand the hazards they may encounter and
teach them how to mitigate risks and use protective equipment
correctly. Regularly communicate and promote safety guidelines to
maintain awareness among the workforce.
 Emergency Preparedness: Develop and communicate emergency
response plans to all staff members. Conduct regular drills to practice
evacuation procedures, familiarize employees with emergency
equipment, and ensure everyone knows the location of safety exits
and first aid kits
 Ergonomics: Ergonomic considerations aim to prevent
musculoskeletal disorders and other physical strains caused by
repetitive actions or poorly designed workspaces. Encourage
employees to maintain proper posture, take regular breaks, and
provide ergonomic equipment whenever possible to reduce the risk of
injuries.
 Reporting and Evaluation: Encourage open communication about
safety concerns and incidents. Establish a reporting system that
enables employees to report hazards, near misses, or accidents
promptly. Regularly evaluate safety measures, incidents, and any
corrective actions taken to identify areas for improvement.

Remember, complying with OHS standards not only reduces the likelihood
of accidents and injuries but also contributes to a positive work culture and
increased productivity. By prioritizing the well-being of your employees, you
create a solid foundation for a successful and thriving workplace.

If you have any specific questions regarding OHS standards or need

assistance in implementing them effectively, don't hesitate to ask. Stay safe
and follow the guidelines for a healthier work environment!
 WASTE SEGREGATION LIST

Qualification Organic Agriculture Production

Area/Section Practical Work Area
In-Charge Procorpio De Jesus

WASTE SEGREGATION METHOD

GENERAL / ACCUMULATED WASTES

Recycle Compost Dispose

Left over ingredients/ raw materials 

Tin cans, plastic wrappers and cellophane 
Waste packaging materials 
Empty bottles 
Waste Paper and manila paper 
Dried leaves and rotten fruits 
Used Kahoy or kawayan 
Remarks: Well inspected
Inspected by: Remar Retiro Date: September 19,2023

Note: on the process on how to properly dispose the waste, please provide a separate guideline.

WORKSHOP HOUSEKEEPING SCHEDULE

 ORGANIC AGRICULTURE
Qualification Station/Bldg. AGRICULTURE
PRODUCTION NC II
Area/Section PRACTICAL WORK AREA Work Station 1 Establish Nursery
In-Charge Procorpio De Jesus
September 18 to Sept 25, 2023
CLEANING Responsibl Daily Every Week Every Month Remark
ACTIVITIES e Person other ly 15th ly s
Day Day
1. Clean, dry and Procorpio De 
free tools, Jesus
materials and Reymart
equipment from Ablao
dust Randel
2. Arrange tools, Angulo 
materials and Jericho
equipment Flores
according to its Abel Agam
uses.
3. Clean and arrange 
working tables
according to floor
plan/ lay-out;
check stability.
4. Clean and check 
floor walls,
windows, ceilings.
 Graffiti(dust/rust)
 Cobweb
 Obstruction
 Any used
materials/scraps

5. Clean and check 

work shop
ventilation and
illumination by
dusting lamps
bulbs, replacing
non-functional
lamps and
keeping exhaust
clean.

6. Clean and check Jenny Lopez 

computer set Janjan Coruz
Carlo Olin
7. Clean and inspect Jester 
air conditioning Vergara
equipment Roy Detira
8. Clean, check and 
maintain tool
room
9. Clean and check 
handwashing
area.
 10.Clean and 
maintain work
shop area by
sweeping/
removing fallen
leaves, branches,
debris.
Prepared by: Date: September 19,2023

Remar Retiro
Trainer
 HOUSEKEEPING PRACTICAL WORK AREA ROOM
HOUSEKEEPING SCHEDULE
DAILY TASK YES NO
Clean, dry and free tools, materials and equipment from dust.

Arrange tools, materials and equipment according to its uses. 
Clean and arrange working tables according to floor plan/ lay-out; check stability. 
1. Clean and check floor walls, windows, ceilings.

Clean and check handwashing area. 
Clean and maintain work shop area by sweeping/ removing fallen leaves, branches, 
debris
WEEKLY TASK YES NO
Clean and check work shop ventilation and illumination by dusting lamps bulbs, 
replacing non-functional lamps and keeping exhaust clean.
Clean and check computer set

MONTHLY TASK YES NO
Clean and inspect air conditioning equipment 
Clean, check and maintain tool room 
Date: September
18, 2023
Checked by:

Remar Retiro
Trainer

Housekeeping Summary of Daily, Weekly and Monthly Tasks

 EQUIPMENT MAINTENANCE SCHEDULE

EQUIPMENT TYPE Portable Soil Analyzer Kit

EQUIPMENT CODE PSAK-001
LOCATION Tool Room
September 18 to Sept 25, 2023
MAINTENANCE Person in Dail Every Weekly Every Monthl Remarks
ACTIVITIES charge y Other 15th y
Day Day

Are the plug 

properly Procorpio De
connected and Jesus
Reymart
dry?
Ablao
Are patch core
Randel

properly connected to
Angulo
assigned ports?
Jericho
Flores
Is plug-in Abel Agam 
connection for
electrodes
checked?
Is the portable soil 
analyzer kit
cleaned with a dry
cloth and cotton
swab for small
parts?
Are dust removed? 

Is the equipment 
fully functional?

Special Instructions: Make sure that electrode to be plug in very well before using.

Prepared by: Date: September 18,2023

Remar Retiro
Trainer
 WORKSHOP HOUSEKEEPING INSPECTION CHECKLIST

Qualification Organic Agriculture Production NC II

Area/Section Practical Work Area

In-Charge Procorpio De Jesus
YES NO INSPECTION ITEMS
During the inspection, did the trainees…
 Clean, dry and free tools, materials and equipment from dust.
 Arrange tools, materials and equipment according to its uses.
 Clean and arrange working tables according to floor plan/ lay-out; check stability.
 2. Clean and check floor walls, windows, ceilings.
 Clean and check handwashing area.
 Clean and maintain work shop area by sweeping/ removing fallen leaves, branches,
debris
 Clean and check work shop ventilation and illumination by dusting lamps bulbs,
replacing non-functional lamps and keeping exhaust clean.
 Clean and check computer set
 Clean and inspect air conditioning equipment
 Clean, check and maintain tool room

REMARKS: EVERYTHING IS IN GOOD ORDER AND EVERYTHING IS IN GOOD CONDITION

Inspected by: Remar Retiro Date: September 24, 2023

 EQUIPMENT MAINTENANCE INSPECTION CHECKLIST

Equipment Type : Portable Soil Analyzer Kit

Property Code/Number : PSAK- 001
Location : Tool Room
Person-In-Charge : Procorpio De Jesus

YES NO INSPECTION ITEMS

 Are the plug properly connected and dry?

 Are patch cord properly connected to assigned ports?

 Is plug-in connection for electrode checked?

 Is the portable soil analyzer kit cleaned with a dry cloth and cotton
swab for small parts?
 Are dust removed?

✔
Is the equipment fully functional?

Remarks: ALL UNITS ARE WORKING AND IN GOOD CONDITION EXCEPT– PSAK- 002

Damage Electrode

Inspected by: Remar Retiro Date: September 18, 2023

 With citation of Damage Electrode

TAG OUT INDEX CARD

Date Type Description (System

Date of
Log Serial Accomplished components, Test
Purchase (Danger/ Caution) Reference etc.)
101 Sept. 18, 2023 Jan 15, 2020 Caution: Damaged PSAK-002
Electrode
 WORK REQUEST

Unit Description:

PSAK-002 Portable Soil Analyzer Kit

Observation/s: Date Reported: Sept. 2 2022

Damage Electrode, can’t measure data. Reported by: Remar Retiro

Requested Activity to be performed by the Preferred Date of checking:

maintenance department:
Sept. 18, 2023
Checking of the Portable Soil Analyzer Kit located at
the Practical Work Area Tool Room with equipment
code PSAK-002

Maintenance Activity: Person Responsible:

Checking of Electrode Eljay Teodoro (Technician)

Findings: Recommendation:

Damage Electrode
Immediate replacement of Portable Soil Analyzer Electrode
 BREAK DOWN / REPAIR REPORT

Property ID Number PSAK - 002

Property Name Portable Soil Analyzer Kit
Location Tool Room
Findings: Recommendation:
Damage electrode Immediate replacement of electrode
Inspected by: Reported to:

Eljay Teodoro Jhonzon Aclag

Technician
Date: Date:
Sept. 18, 2023 Sept. 18, 2023
Subsequent Action Taken: Recommendation:
Inspection/Testing of the equipment Immediate replacement of electrode s to make the
soil analyzer functional again for training purposes.

Reported By: Date: Sept. 18,2023 Concurred by: Date: September 18,
2023

Remar Retiro
Jerome Ruivivar
Trainer
Head of Maintenance
 Letter of Request

Irene Flores
School Head
Philippine Academy of Technical Studies

September 18, 2023

Dear Sir,
I write this letter to inform you that the portable soil analyzer kit installed at the Organic
Agriculture Production Practical Work Area is not working and need for repair. To best of my
knowledge the machine stopped working on September 18, 2023 and started giving wrong soil
measurement. I have found out the damaged electrode that cause this problem. This being crucial
part of our work, it is to request you kindly for a new set of electrodes and get it fixed the earliest. The
serial number of the equipment is PSAK-002.

I shall be thankful if the same could be fixed at the earliest

Respectfully yours,

Remar R. Retiro
Equipment Canvass Slip

Company/ Shop:

Farm Station Agrivet

Description Quantity Amount

Soil Analyzer Electrode
1 set Php. 1500.00
Contact person: Dominguez Cortez Date of inquiry: Sept 18, 2023

Contact No. 0944442221

TO: (Purchaser)

DEPARTMENT: PROCUREMENT SECTION DATE RECEIVED: Sept. 19, 2023

Prepared by: Recommending Approved by:

Approval:

Remar Retiro Jerome Ruivivar: Purchaser Personnel

Trainer Head of
Maintenance
 PURCHASE ORDER REQUEST
NAME OF REQUESTOR: REMAR R. RETIRO DATE OF REQUEST: Sept. 3, 2022
DEPARTMENT: AGRICULTURE DATE NEEDED: Sept. 19, 2022

TO: JHONZON ACLAG

DEPARTMENT: PROCUREMENT SECTION DATE RECEIVED: Sept. 19, 2022
Purpose:
Purchase of Electrode for the Portable Soil Analyzer Kit in replacement of damaged electrode for
training purposes
PRODUCT / ITEM TO BE PURCHASE Unit PRICE
1 set Portable Soil Analyzer Electrode P1500.00

In reference to the price list of Farm Station Agrivet

TOTAL: P1500.00
Prepared by: Approved By: Noted by:

REMAR R. RETIRO Manager/Finance School Head

Trainer
 EQUIPMENT RECORD W/ CODE AND DRAWING

No. Location Equipment # Qty. Title Description PO No. Drawing Ref.

TOOL Portable Soil RENKE PSAK

002 1 10002 DR # 002
ROOM PSAK - 002 Analyzer Model 2009
Electrode Electrode

Image Sample – Portable Soil Analyzer Electrode

PSAK MODEL 2009

 SALVAGE REPORT

Area/ Section Organic Agriculture Workshop

In-charge Leonel San Diego

Facility Type Part ID Recommendation

Portable Soil Analyzer RPSAK-001 Forward to Organic Agriculture
Workshops to be utilized as
examples material for training.

Prepared by:

Remar Retiro
Trainer
 INSPECTION REPORT

Property ID Number PSAK-002

Property Name Portable Soil Analyzer Kit

Location Tool Room

Findings: Recommendation:
Equipment is fully functional Equipment is ready for training purposes
Inspected by: Reported to:
Leonel San Diego

REMAR RETIRO
Trainer
Date: Date:
Sept 20, 2023 Sept. 20, 2023