Doc. No.

: GPHI/L/DM/F-16
GPHI Quality Control Laboratory Rev. No. : 01
Rev. Date : 29 / 03 / 2023
Laboratory Document Matrix Effective Date: 30 / 03 / 2023

ISO / IEC
Rev. No & Controlled Location of Retention
tim Title GPHI Lab. Document ID Effective Date 17025:2017 Distribution To
Date Document Document Period
Cl. No.
MD, CRPO, HoL, HoHR, IMSC, TML,
1 Laboratory Quality Policy GPHI/L/QP 01.03.2022 0 8.2.1 CONTR Laboratory 5 years
TCL, QCT, SF
MD, CRPO, HoL, HoHR, IMSC, TML,
2 Laboratory Quality Objective GPHI/L/QO 30.04.2022 0 8.2.1 CONTR Laboratory 5 years
TCL, QCT, SF
MD, CRPO, HoL, HoHR, IMSC, TML,
3 Laboratory Quality Manual GPHI/L/QM 25.02.2023 1 & 25.02.2023 8.2 CONTR Laboratory 5 years
TCL, QCT, SF
MD, CRPO, HoL, HoHR, IMSC, TML,
4 Laboratory Organizational Chart GPHI / L / ORG-01 25.02.2023 2 & 25.02.2023 8.2 CONTR Laboratory 3 years
TCL, QCT, SF
5 Review of Requests, Tenders & Contracts GPHI L/P-01 30.04.2022 0 7.1 CONTR Laboratory CRPO, HoL, HoHR, TML, TCL, QCT, SF 3 years

6 Procedure for Complaints GPHI/L/P-02 06.03.2022 0 7.9 CONTR Laboratory CRPO, HoL, TML, QCT, TCL, SF 3 years

7 Estimation of Measurement Uncertainty GPHI/L/P-03 30.04.2022 0 7.6 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 5 years

8 Handling of Test Items GPHI/L/P-04 30.04.2022 0 7.4 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
9 Assuring the Quality of Test Results GPHI/L/P-05 30.04.2022 0 7.7 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
10 Procedure for Impartiality and Confidentiality GPHI/L/P-06 06.03.2022 0 4.2.2 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 5 years
11 Method Verification GPHI/L/P-07 30.04.2022 0 7.2.1.5 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
12 Procedure for customer satisfaction analysis GPHI/L/P-08 30.04.2022 0 8.6.2 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
13 Maintaining Technical Records GPHI/L/P-09 30.04.2022 0 7.5 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
14 Reporting of Results GPHI/L/P-10 30.04.2022 0 7.8 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
15 Control of Data and Information Management GPHI/L/P-11 30.04.2022 0 7.11 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
16 Procedure for Handling, Transport, Storage, Use andGPHI/L/P-12
Planned Maintenance of Equipment
23.02.2023 0 6.4 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
17 Procedure for Management Review GPHI/L/P-13 25.02.2023 0 8.9 CONTR Laboratory MD, CRPO, HoL, TML, TCL, SF 5 years
18 Control of Visitors GPHI/L/P-14 30.04.2022 0 6.3.4 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
Understanding the needs and expectations MD, HoD, MR, ISOT, OM,OE
19 GPHI/IMS/P-02 01.10.2021 0 5.4 CONTR IMS 3 years
of interested parties
20 Risk and Opportunity Management GPHI/IMS/P-04 01.10.2021 0 4.1.4 & 8.5 CONTR IMS MR, GM, HoD, HOPL, IMST 5 years
21 Procedure for Documented Information GPHI/IMS/P-09 01.10.2021 0 8.3.1, 8.4 CONTR IMS MR, GM, HoD, HOPL, IMST 3 years
22 Audit and Inspection Management GPHI/IMS/P-10 27.02.2023 1 & 27.02.2023 8.8 CONTR IMS MD, HoD, MR, ISOT, OM, OE 5 years
Nonconformance, Root cause analysis and MD, HoD, MR, ISOT, OM, OE
23 GPHI/IMS/P-12 01.10.2021 0 7. 10, 8.7 CONTR IMS 3 years
Corrective Action
24 Human Resources Manual GPHI/HR/M-1/P-1 01.10.2021 0 6.1 CONTR HR HoPL, MR, HoD, ISOT 4 years

Page 1 of 7
 Doc. No. : GPHI/L/DM/F-16
GPHI Quality Control Laboratory Rev. No. : 01
Rev. Date : 29 / 03 / 2023
Laboratory Document Matrix Effective Date: 30 / 03 / 2023

ISO / IEC
Rev. No & Controlled Location of Retention
tim Title GPHI Lab. Document ID Effective Date 17025:2017 Distribution To
Date Document Document Period
Cl. No.
25 Sample preparation for spectrometric analysis GPHI-P2/QC-SMS/SOP-02 01.10.2021 0 7.4 CONTR Laboratory HoL, TML, TCL, QCT, MR, IMSC 3 years
Procedure for Calibration; GPHI/QC/P-02;
26 01.10.2021 0 6.4.6 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
Calibration of OES spectrometer GPHI-P2/QC-SMS/SOP-06
MD, HoD, MR, HSCM, SCMM, DAM,
27 Supply Chain Management GPHI/SCM/P-01 01.10.2021 0 6.6.2 CONTR SCM 3 years
ISOT
MD, MR, HSCM, SCMM, SCME, ISOT
28 Vendor Management GPHI/SCM/P-02 01.10.2021 0 6.6.2 CONTR SCM 3 years
Form for Test Requistion; GPHI/QC-L/RM/F-01; CRPO, HoL, HoHR, IMSC, TML, TCL,
29 01.03.2022 0 7.1 CONTR Laboratory 3 years
Sample test requisition form GPHI-P2/QC-SMS/F-01 QCT, SF
Sample receipt register; GPHI/QC-L/RM/F-02; CRPO, HoL, HoHR, IMSC, TML, TCL,
30 01.03.2022 0 7.4 CONTR Laboratory 3 years
Sample receiving register form GPHI-P2/QC-SMS/DOC-05 QCT, SF

CRPO, HoL, HoHR, IMSC, TML, TCL,

31 Checklist for sample acceptance GPHI/QC-L/RM/C-01; 01.03.2022 0 7.4 CONTR Laboratory 3 years
QCT, SF
GPHI-P2/QC-SMS/DOC-06
Record for complaint; GPHI/QC-L/RM/F-11;
32 01.03.2022 0 7. 9 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
Customer complaint record GPHI-P2/QC-SMS/DOC-12

Estimation of Measurement Uncertainty; GPHI/QC-L/RM/F-16;

33 01.03.2023 0 7.6 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
Uncertainty Measurement GPHI-P2/QC-SMS/DOC-29

GPHI/QC-L/RM/F-07;
34 Z-score report (IQC) 01.03.2022 0 7.7 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
GPHI-P2/QC-SMS/DOC-14

GPHI/QC-L/RM/F-06;
35 Z-score report (ILC) 01.03.2022 0 7.7 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
GPHI-P2/QC-SMS/DOC-22
36 Impartiality & Confidentiality Declaration GPHI/L/NDA/F-09 30.04.2022 0 4.1 & 4.2 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
Method verification of OES Spectrometric GPHI-P2/QC-SMS/DOC-16;
37 Analysis; GPHI-P2/QC-SMS/SOP-05/F- 01.03.2022 0 7.2.1.5 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
Shift wise verification of spectrometer 03
Method verification of tensile test;
GPHI/QC-L/RM/DOC-05;
38 Method verification of actual mass per unit length 01.03.2022 0 7.2.1.5 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
GPHI/QC-L/RM/DOC-06
measurement

Page 2 of 7
 Doc. No. : GPHI/L/DM/F-16
GPHI Quality Control Laboratory Rev. No. : 01
Rev. Date : 29 / 03 / 2023
Laboratory Document Matrix Effective Date: 30 / 03 / 2023

ISO / IEC
Rev. No & Controlled Location of Retention
tim Title GPHI Lab. Document ID Effective Date 17025:2017 Distribution To
Date Document Document Period
Cl. No.
Customer feedback record; GPHI/QC-L/CF/F-14;
39 01.03.2022 0 8.6.2 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
Customer satisfaction analysis form GPHI/QC-L/CF/F-15
GPHI/QC-L/RM/F-03;
40 Test Report 01.03.2022 0 7.8 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
GPHI-P2/QC-SMS/DOC-10
41 Labelling, coding or identification of equipment GPHI/QC-L/RM/F-04 01.03.2022 0 6.4.8 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
List of Instruments and List of Equipment
42 GPHI-P2/QC-SMS/DOC-03 01.10.2021 0 6.4.1 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
Calibration matrix form

Page 3 of 7
 Doc. No. : GPHI/L/DM/F-16
GPHI Quality Control Laboratory Rev. No. : 01
Rev. Date : 29 / 03 / 2023
Laboratory Document Matrix Effective Date: 30 / 03 / 2023

ISO / IEC
Rev. No & Controlled Location of Retention
tim Title GPHI Lab. Document ID Effective Date 17025:2017 Distribution To
Date Document Document Period
Cl. No.
43 List of reference materials form GPHI-P2/QC-SMS/DOC-20 6.5 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
Equipment maintenance checklist; GPHI/QC-L/RM/C-02;
44 01.03.2022 0 6.4.4 & 6.4.13 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
Equipment maintenance plan GPHI-P2/QC-SMS/DOC-09
Management Review Meeting Notice;
GPHI/L/MRC/F-03;
45 Management Review Meeting Minutes 06.03.2022 0 8.9 CONTR Laboratory HoL, TML, TCL, QCT, SF 5 years
GPHI/L/MRC/F-04
46 Visit Register GPHI/L/VR/R-10 30.04.2022 0 6.3.4 CONTR Laboratory HoL, TML, TCL, QCT, SF 3 years
47 Risk register and risk control action plan GPHI/IMS/P-04-F-03 26.02.2023 0 4.1.4 & 8.5 CONTR IMS MR, GM, HoD, HOPL, IMST 3 years
48 Protective action plan GPHI/IMS/P-04-F-04 26.02.2023 0 4.1.4 & 8.5 CONTR IMS MR, GM, HoD, HOPL, IMST 3 years
MR, GM, HoHR, HoD, HOPL, IMST,
49 Laboratory Employed Staff GPHI/L/ES/F-01 30.04.2022 0 5.7 CONTR HR 3 years
HoL, SF
50 Housekeeping Record GPHI/P2/QC-SMS/DOC-34 01.03.2022 0 6.3.4 CONTR Laboratory HoL, TML, TCL, QCT, SF

51 Internal Audit Report Form GPHI/L/IAR/F-01 06.03.2022 0 8.8 CONTR Laboratory MD, CRPO, HoL, TML, TCL, QCT, SF 3 years
Internal Audit and Management Review Meeting
52 GPHI/IMS/P-34-F-02 25.02.2023 0 8.8 & 8.9 CONTR Laboratory MD, CRPO, HoL, TML, TCL, QCT, SF 3 years
Plan
CRPO, HoL, TML, TCL, QCT, SF, IMSC
53 Annual Learning/Training Plan GPHI/IMS/P-07/F-03 25.02.2023 0 6.2 CONTR IMS 3 years
GPHI/QC-L/RM/F-17; CRPO, HoL, TML, TCL, QCT, SF
54 Training effectiveness form 01.03.2022 0 6.2 CONTR Laboratory 3 years
GPHI-P2/QC-SMS/D0C-25
GPHI/QC-L/RM/F-12; CRPO, HoL, TML, TCL, QCT, SF
55 Corrective action report 01.03.2022 0 8.7 CONTR Laboratory 3 years
GPHI-P2/QC-SMS/DOC-7
CRPO, HoL, TML, TCL, QCT, SF
Record for Preventive Action; GPHI/QC-L/RM/F-13;
56 01.03.2022 0 8.7 CONTR Laboratory 3 years
Preventive Action Record GPHI-P2/QC-SMS/DOC-08
CRPO, HoL, TML, TCL, QCT, SF
Non-Conformities Record; GPHI /QC-L/RM/F-10;
57 01.03.2022 0 7. 10 CONTR Laboratory 5 years
Control of Non-Conformity GPHI-P2/QC-SMS/DOC-21
CRPO, HoL, HSCM, TML, TCL, QCT, SF
58 Vendor List (Laboratory) GPHI/SCM/P-02/F-03 30.04.2022 0 6.6 CONTR Laboratory 3 years
MD, MR, HSCM, SCMM, SCME, ISOT,
59 Supplier's Evaluation Form GPHI/SCM/P-02-F-02 01.10.2021 0 6.6 CONTR SCM CRPO, HoL, TML,TCL, QCT, SF 3 years

Page 4 of 7
 Doc. No. : GPHI/L/DM/F-16
GPHI Quality Control Laboratory Rev. No. : 01
Rev. Date : 29 / 03 / 2023
Laboratory Document Matrix Effective Date: 30 / 03 / 2023

ISO / IEC
Rev. No & Controlled Location of Retention
tim Title GPHI Lab. Document ID Effective Date 17025:2017 Distribution To
Date Document Document Period
Cl. No.
CRPO, HoL, HSCM, TML, TCL, QCT, SF
60 PT Providers Details GPHI/L/PT/F-07 05.08.2022 0 6.6 CONTR Laboratory 3 years
CRPO, HoL, HoHR, TML, TCL, QCT, SF
61 Competency Requirement GPHI/IMS/P-07/F-03 30.04.2022 0 6.2 CONTR Laboratory 3 years

Page 5 of 7
 Doc. No. : GPHI/L/DM/F-16
GPHI Quality Control Laboratory Rev. No. : 01
Rev. Date : 29 / 03 / 2023
Laboratory Document Matrix Effective Date: 30 / 03 / 2023

ISO / IEC
Rev. No & Controlled Location of Retention
tim Title GPHI Lab. Document ID Effective Date 17025:2017 Distribution To
Date Document Document Period
Cl. No.
CRPO, HoL, HoHR, TML, TCL, QCT, SF
62 Competency Evaluation Form GPHI/L/CE/F-01 30.04.2022 0 6.2 CONTR Laboratory 3 years
63 Temperature and Humidity Record GPHI/L/TH/R-11 01.03.2022 0 6.3 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
64 Master List of External Origin Documents GPHI/IMS/P-09/F-02 01.10.2021 0 8.3 CONTR IMS MR, IMST 3 years
65 Authorization of Activities GPHI/L/AUTH/F-19 25.02.2023 0 6.2.6 CONTR Laboratory CRPO, HoL, TML, TCL, SF 3 years
66 Authorized Signatories GPHI/L/AS/F-01 30.04.2022 0 6.2.6 CONTR Laboratory CRPO, HoL, TML, TCL, SF 3 years
67 Scope of Accreditation GPHI/L/SA-01 30.04.2022 0 5.3 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
Register for interested parties with needs and MD, HoD, MR, ISOT, OM,OE, TML,
68 GPHI/IMS/P-02-F-01 01.10.2021 0 5.4 CONTR Laboratory 3 years
expectations TCL, QCT, SF
69 Incident Record GPHI/L/IR/R-11 01.03.2022 0 7.1 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years
Master list of Documents (Mechanical Testing CRPO, HoL, TML, TCL, QCT, SF
70 GPHI/QC-L/RM/DOC-01 01.03.2022 0 8.3 CONTR Laboratory 3 years
Laboratory)
71 Document Matrix (Chemical Testing Laboratory) GPHI-P2/QC-SMS/DOC-01 01.10.2021 0 8.3 CONTR Laboratory CRPO, HoL, TML, TCL, QCT, SF 3 years

Distribution Index
1. MD- Top Management, 2. CRPO- Chief Research & Project Officer, 3. HoL- Head of Laboratory, 4. Head of HR &Admin - HoHR, 5. HoM- Head of Maintenance, 6. IMSC- IMS Co-ordinator, 7. TML- Technical Manager Mechanical
Testing Laboratory, 8. TCL- Technical Manager Chemical Testing Laboratory, 9. SF- Support Function, 10. HoSCM- Head of Supply Chain Management, 11. Head of Plant - HOPL, 12. Management Representative-MR, 13. Quality Control
Team-QCT, 14. ISO team-ISOT, 15. Operation manager-OM, 16. Operation Executives-OE, 17.General Manager-GM, 18. HSCM- Head of SCM, 19. SCMM- SCM manager, 20. SCME- SCM executives

Prepared by: Revised by: Approved by:

Md. Mashiur Rahman

Name: Bhuyian & Name: Md. Saiful Islam Name: Engr. A S M Shumon, Ph.D
Md. Tanjidul Islam

Technical Managers,
Designation: Designation: Head of Laboratory Designation: Chief Research & Project Officer(CRPO)
Quality Control Laboratory

Signature: Signature: Signature:

Page 6 of 7
 Doc. No. : GPHI/L/DM/F-16
GPHI Quality Control Laboratory Rev. No. : 01
Rev. Date : 29 / 03 / 2023
Laboratory Document Matrix Effective Date: 30 / 03 / 2023

ISO / IEC
Rev. No & Controlled Location of Retention
tim Title GPHI Lab. Document ID Effective Date 17025:2017 Distribution To
Date Document Document Period
Cl. No.

Date : 28.03.2023 Date: 29.03.2023 Date: 30.03.2023

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