590-OI Tender Analysis Report GS

TENDER ANALYSIS REPORT
PROPOSED CONSTRUCTION OF FACTORY, WAREHOUSE

& SERVICE BLOCKS
HEXXA FLEXIBLE PACKING LLC

AT
PLOT NO. 214 (PART OF K & L), AL JAZEERA,
AL HAMRA, RAS AL KHAIMA.
Presented by:
Factory, Warehouse & Service Blocks
For Hexxa Flexible Packing LLC
Project No: DXB/566-OI
TABLE OF CONTENTS
TENDER OPENING...........................................................................................................................
1.1 TENDER SUBMISSION........................................................................................................- 1 -
1.2 INITIAL TENDER EVALUATION AND SHORT LISTING...........................................- 2 -
1.2.1 Introduction........................................................................................................................- 2 -
1.3.3 Short Listing.......................................................................................................................- 2 -
2.1 BOQ COMPARISON.............................................................................................................- 3 -
2.1.1 Summary:...........................................................................................................................- 3 -
2.1.2 Summary of Bills.............................................................................................................- 4 -
2.1.3 Bill of Quantities................................................................................................................- 5 -
2.2 ARITHMETICAL ERRORS...............................................................................................- 32 -
2.2 CHANGES ON BOQ ITEMS..............................................................................................- 32 -
2.4 PRICE ANALYSIS...............................................................................................................- 33 -
2.5 CONSIDERATIONS ON TECHNNICAL VIEW.............................................................- 40 -
3.1 CONCLUSION......................................................................................................................- 46 -
3.2 RECOMMENDATION........................................................................................................- 48 -
Tender Analysis Report

1. TENDER OPENING
1.1 TENDER SUBMISSION
Bidders Remarks
1 Al Majid Building Contracting Did not submitted
2 Al Musallas Building Contracting Submitted
3 Asian Building Contracting Submitted
4 City Night Contracting Submitted
5 Emirates Heavy Engineering Submitted
6 Electron Electromechanical Submitted
7 Oasis Tech Contracting Submitted
8 RAQ Contracting Submitted
9 Tamyeez Building Contracting Did not submitted
Tender Analysis Report 1|Page

1.2 INITIAL TENDER EVALUATION AND SHORT LISTING.
1.2.1 Introduction
Number of Invitations sent: 14
Number of Bids Received: 12
Number of Bidders considered for Revised Tender: 9

Number of Revised Bids Received: 7
1.3.3 Short Listing
Total Build Up Area 6,274.55

PERIOD +
No BIDDER BID PRICE RATE (m2)
MOBILIZATION
1,876.5
1 Asian Building Contracting 11,774,482.43 8 Months + 1 Month 5
2,239.4
2 City Night Contracting 14,051,248.00 8 Months + 1 Month 0
2,290.6
3 RAQ Contracting 14,372,942.00 8 Months + 1 Month 7
2,316.3
4 Oasis Tech Contracting 14,534,046.00 15 Months + 1 Month 5
2,350.7
5 Al Musallas Building Contracting 14,750,000.00 8 Months + 1 Month 7
2,390.6
6 Emirates Heavy Engineering 15,000,000.00 8 Months + 1 Month 1
2,446.9
7 Electron Electromechanical 15,353,530.00 15 Months + 1 Month 5
All 7 bids considered for analysis.

2.TENDER ANALYSIS
Proposed (G+4) Labor Accommodation
M/S Naffco FZCO
Tender Analysis Report

2|Page
Warehouse (G+M) & Offices
For Retail Logistics LLC
2.1 BOQ COMPARISON
2.1.1 Summary:
QUOTED OFFERED VARIANCE

NO. CONTRACTOR REMARKS
AMOUNT AMOUNT AMOUNT
1 Taif AL Madina Contracting 84,382,375.92 84,975,000.00 592,624 Bill No 4 & Bill 10
2 City Diamand Contracting 91,787,890.00 91,992,000.00 204,110 Bill No 4
3 RAQ Contracting 93,941,771.00 93,140,685.00 (801,086) Bill No. 4
4 Al Avon Contracting 106,100,000.00 106,100,000.00 -
5 Amana Contrcating & Steel Buildings 107,850,000.00 107,850,000.00 -
6 Prestige Construction 116,789,999.00 116,789,999.00 -
7 Fujairah National Construction 104,900,000.00

2.1.2 Summary of Bills

2.1.3 Bill of Quantities

2.2 ARITHMETICAL ERRORS
2.2.1 Taif Al Madina Contracting
- Bill No.4 is varied from AED +592, 698.

Total of this Bill is written as where actual is 1,787,832.82 1,195,133.90. The actual total
considered for Analysis.
- Bill No.4 is varied from AED -2,000.

Total of this Bill is written as 432,216.50 where actual is 434,216.50. The actual total
- All other bills reacted with small scale of differences from Quoted prices of each Bill. Rates,
quantities and prices should be affiliated for 2 decimal digits.
2.2.2 City Diamond Contracting
- Bill No.4 is varied from AED 204,110.

Total of this Bill is written as 1,967,955.00 where actual is 1,763,845.00. The actual total
2.2.2 RAQ Contracting
- Bill No.4 is varied from AED -801,118.70.

Total of this Bill is written as 1,148,281.00 where actual is 1,949,399.70. The actual total
2.2 CHANGES ON BOQ ITEMS
2.2.1 Al Avon Contracting
- Amended BOQ Pages are not replaced for Bill No .16 and BOQ Page No. 8.7 in Tender quote.
- Amended BOQ Page is not replaced for BOQ Page No. 16B.1 in Tender quote.
Tender Analysis Report 32 | P a g e

2.4 PRICE ANALYSIS
1. Bill No.1 – Preliminaries

 The Bidder quoted lump sum price for this Bill, detail BOQ prices for each items are required.
2. Bill No.2 – Earth Work

 The quoted price for this Bill is too high, it’s recommended to recheck the Excavation and
filling items.
3. Bill No. 5 – Metal Work

 The quoted price for this Bill is too high, it’s recommended to recheck the prices on items B,
F, J and K.
4. Bill No. 8 – Doors & Windows

 It’s recommended to recheck the prices on items A.3 & Q.1.
5. Bill No. 10 – Specialties

 Intumescent paint for Steel structure is to be included in the Bidder’s scope.
6. Bill No. 15A – Plumbing

 It’s recommended to recheck the prices V.1, X.1, AA.1 and AH.1.
 The detail prices on BOQ items are required.
7. Bill No. 15B – Mechanical-Air Conditioning

 It’s required to provide amounts for each item separate.
8. Bill No. 16 – Electrical

 It’s recommended to recheck the prices on items B.1, B.2, C.1, D.1, E.30, E.31 and K. 4.
9. Bill No. 16A – Fire Alarm



 It’s recommended to recheck the quantities on Excavation and filling items.
2. Bill No. 3 – Concrete

 The quoted price for this Bill is high, it’s recommended to recheck the price mainly on BOQ
items A.1, B.4, C.1, C.2 and added additional works.

 The quoted price for this Bill is too high, it’s recommended to recheck the prices on items A.1,
B, C.2, C.3 and J.
4. Bill No. 7 - Thermal and Moisture Protection

 The quoted price for this Bill is too high, it’s recommended to recheck the price.

 The quoted price for this Bill is too high, It’s recommended to recheck the prices mainly on
items E.1, H, K, Q.1 & Q.2.
6. Bill No. 9 - Finishes

 The quoted price for this Bill is too high, it’s recommended to recheck the prices mainly on
items C.1, C.2, D.6, D.8.1, E.1, E.4 and G.4.

 It’s recommended to recheck the prices I, L, N and N.

 It’s recommended to recheck the prices on items B.1, B.2, D.9, D.13, F.1, F.2, F.8, and I.



 The quoted price for this for this Bill is too high, it’s highly recommended to recheck the price.

 It’s recommended to recheck the quantities on Excavation and filling items.
3. Bill No. 4 – Masonry

 The quoted price for this bill is too high. It’s recommended to recheck the price.

 The quoted price for this Bill is too high, it’s recommended to recheck the prices on items C.2,
C.3, J and K.

 The quoted price for this Bill is too high, It’s recommended to recheck the prices.
 Excluded items to be discussed.

 It’s recommended to recheck the prices on items A.9, D.1 and G.4.


 The quoted price for this Bill is high, it’s recommended to recheck the prices mainly on A.1,
Z.1, AH.1, AK.1 and AM.

 The quoted price for this bill is too high. It’s required to provide amounts for each item
separate.
10.Bill No. 16 – Electrical


 Detail prices for BOQ items are required.
11.Bill No. 16A – Fire Alarm



 The quoted price for this for this Bill is too high, it’s highly recommended to recheck the
Excavation and filling items.
 Sweet soil replacement is to be included in the Main contractor’s scope of Works.

 The quoted price for this Bill is very high, it’s highly recommended to recheck the prices on
items C.1, C.2, D.2, H.2 and added additional works.
 The bidder has excluded some items in this Bill. Those are to be included in the bidder’s
scope of Works.
3. Bill No. 4 – Masonry

 The quoted price for this bill is too high. It’s recommended to recheck the price.
 The bidder has excluded some items in this Bill. Those are to be included in the bidder’s
scope of Works.

 It’s recommended to recheck the prices mainly on items A.9, A.10, H and K.1.

items A.4, A.9, C.2, E.4, E.6, E.7 and G.4.
 The Bidder excluded item A.15 and G.9 are to be included in Bidder’s price.


 The quoted price for this Bill is high, it’s recommended to recheck the prices mainly on A.1,
AH.8, AI.3, AI.4, AJ, AL and AN.


 The quoted price for this is too high. It’s required to provide amounts for each item separate.

 Detail prices for BOQ items are required.

 It’s recommended to recheck the prices on items A.1, A.14 and added additional works.
10.Bill No. 16C–ELV System

 Cable and Containment for ELV system is to be included in Bidder’s scope of works.

2.4.5 Amana Contracting & Steel Buildings

 The Bidder quoted price for this Bill is too high, it’s highly recommended to recheck the price.

 The Bidder quoted lump sum price for this Bill is too high, it’s highly recommended to recheck
the Excavation and filling items.

 The quoted price for this Bill is high, it’s recommended to recheck the price.

 It’s recommended to recheck the prices on items B, C.2 and J.

 It’s recommended to recheck the prices mainly on items E.1, H, U.1 and U.3.

items C.1, D.1, D.6, E.4, F.2, G.4, and G.9.

 The quoted price for this Bill is very high, it’s recommended to recheck the prices mainly on
I, AD, AH.4, AH.6, AH.8 and AI.3

 Items highlighted as part of BMS system are to be discussed.

 It’s recommended to recheck the prices on items J, L.8, Q.4, R.2, and T.
10.Bill No. 16A – Fire Alarm

 It’s recommended to recheck the prices on items A.3, A.7, B.1, C.1 and C.6.
11.Bill No. 16B – Telephone System

 The quoted price for this Bill is too high, it’s recommended to recheck the price.

2.5 CONSIDERATIONS ON TECHNNICAL REVIEW
2.5.1 GENERAL
1. Duration strictly considered as per Tender Documents.
2. Delay penalty/ damages should be considered as per Tender.
3. Material value- 80% of the Contractor’s substantiated value of the Material will be certified,
only items which are stated in Appendix to Tender.
4. Payment terms should be considered as per Tender.
5. All deposits to Authorities related to construction works to be paid by the contractor.
6. Filling & Compaction are to be considered as per the tender documents and Amendments
issued.
7. There is no separate price stated and it’s required to price each items to compare Like to Like
basis and also for billing
8. All external works including compound wall & Chain Link fencing are to be included in the
offer.
9. Interlocking tiles for site access including obtaining RTA permission to be included in
Contractor’s scope of works.
10. Glazing & Doors in the offices area are included in Office Interior Fit-out works listed in
Provisional sum items.
11. Lightening Protection & Generator are not required.
12. Voice Evacuation system is to be discussed.

1. Mobilization period shall be as per tender.
2. Construction duration shall be from Building Permit to Completion as site fencing is already
available.
3. Payment terms should be considered as per Tender.
4. All deposits to Authorities related to construction works to be paid by the contractor.
5. All external works including compound wall are to be included in the offer.
6. Hand dryers to all washrooms to be included.
7. Colour of Cladding & External panel to be strictly considered as per elevation / 3D view unless
obtaining the approval from the engineer/ Architect.
8. 1 hour Fire protection for Intumescent paint should be included in the Main Contractor’s scope.
No Duration changes accepted.
9. Floor slab to be considered as per the Tender requirements.
10. Voice Evacuation system to be included in the Main Contractor’s price.
11. Hand written OEC format BOQ should be submitted.

1. All external works including compound wall are to be included in the offer.
2. Interlocking tiles for site access including obtaining RTA permission to be included in
Contractor’s scope of works.
3. Water proofing shall be as per tender.
4. 1 hour Fire protection for Intumescent paint should be included in the Main Contractor’s
scope. No Duration changes accepted.
5. Electrical fittings including lights as per tender.
6. Offer shall include works shown in Tender documents. Items shall be considered as included
unless clearly excluded in BOQ/offer letter.
7. Hand written OEC format BOQ should be submitted.

1. Backfilling & Cart away works shall be as per DWC regulations.
2. Materials for Civil & MEP works shall be as per Tender Documents. (Make List).
3. Insulation for sheeting, cladding to be considered as per Tender Documents.
4. Dust screen for ventilates to be included.
5. Protection for steel, Bollards to be included.
8. Approval from DEWA, Etisalat, Civil Defense to be included.
9. Condition for Racking system to be discussed

1. Containment for low voltage systems to be included.
2. Insulation line under floor to be included, 1m wide strap.
3. Insulation shall be as per Tender Documents.
4. Supply and installation of steel as per Tender Documents.
5. FF & FA as per Tender drawings.
6. Covered car parking 38 nos. to be considered.
7. Pump room, Water tank, holding tanks and Acid tanks are to be considered as Tender
Documents.
8. Materials for Civil & MEP works shall be as per Tender Documents. (Make List).
9. Garbage container included – 6 Nos.
10. Interlocking tiles, thickness, base and area as per Tender Documents.
11. Pantry for workers to be included.
12. Doors & ironmongery as per Tender Documents.

2.5.6 Amana Contracting & Steel Buildings
The below are items to be clearly clarified.
1. LED Lights
2. Voice Evacuation system for whole building.
3. Column protection for steel column’s.
4. Loading /Unloading bays
5. Fall Arrest system requirement.

3. CONCLUSION AND RECOMMENDATION
3.1 CONCLUSION
The Tender Analysis Report is highlighting the features as below:
 Price of Items
 Project Duration
 Terms & Conditions
The prices of Bidders are in range of AED 85-107.85 million. The difference between least two
bidders is around AED 7 million whereas the highest AED 1.75 million. We have observed
discrepancies on quantities and rates, which lead to considerable differences in Bills.
 The Bidders quoted Lump sum for some Bills particularly Preliminaries and MEP Bills.
 Some minor exclusions found in few bills.
The above points developed barrier to analyze the items in Like to Like basis. These discrepancies
may change the positioning of the Bidders in the tender race!! However, this is expected in the
Lump Sum contracts!
There are variations, discrepancies and conditions that need to negotiate with the Bidders as
recommended hereinafter!
The areas of variations and discrepancies evaluated in below topics:
Price of Items
1. Quantities
Comment: Huge differences are noticed in quantities in all Bids & those have to be clarified to
bring them in to a common ground.
2. Rates
Comment: Huge differences are noticed in rates in all Bids & those have to be clarified to bring
them in to a common ground.
3. Overall price
Comment: Most of the bidders are in the range whereas the least bidder falls on huge variance
his price.

Project Duration
4. Duration
Tender Duration: 10 Months+ 15 Days mobilization
Comment: City Diamond Contracting is considered as 12 months. The qualifications related to

durations to be discussed with the Bidders.
Terms & Conditions
5. Exclusion and Discrepancies

Comment: There are several items listed by each Bidders, each item has to be discussed in
Tender Clarification meeting.
6. Guarantee
Comment: Bank Guarantees are required for Advance Payment & Performance bond. It’s
recommended to proceed with Bank guarantees.
7. Payment Terms
Comment: Payment Terms are as per Tender documents & FIDIC 1999
Conditions of Contract.

3.2 RECOMMENDATION
Based on the above study and conclusion we recommend to negotiate with each Bidders and bring
them to a common ground that enable us comparing the prices on apple to apple basis and to enter
into a fair and final price & duration..
The following essential steps are to be taken to achieve the above goal:
a. Instruct the Bidders to submit their clarification to the bid by replying to a list of questions
and notes as observed in the tender offer.
b. Call the Bidders for further clarification meeting independently.
c. Accordingly, ask the Bidders to submit their final offer.
d. Conduct final negotiation session with each contractor in the presence of the client.
e. Select the suitable contractor for the job.

THANK YOU

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TENDER ANALYSIS REPORT

PROPOSED CONSTRUCTION OF FACTORY, WAREHOUSE

HEXXA FLEXIBLE PACKING LLC

1.1 TENDER SUBMISSION........................................................................................................- 1 -

1.2 INITIAL TENDER EVALUATION AND SHORT LISTING...........................................- 2 -

1.3.3 Short Listing.......................................................................................................................- 2 -

2.1 BOQ COMPARISON.............................................................................................................- 3 -

2.1.2 Summary of Bills.............................................................................................................- 4 -

2.1.3 Bill of Quantities................................................................................................................- 5 -

2.2 ARITHMETICAL ERRORS...............................................................................................- 32 -

2.2 CHANGES ON BOQ ITEMS..............................................................................................- 32 -

2.4 PRICE ANALYSIS...............................................................................................................- 33 -

2.5 CONSIDERATIONS ON TECHNNICAL VIEW.............................................................- 40 -

Tender Analysis Report

1.1 TENDER SUBMISSION

1 Al Majid Building Contracting Did not submitted

2 Al Musallas Building Contracting Submitted

3 Asian Building Contracting Submitted

4 City Night Contracting Submitted

5 Emirates Heavy Engineering Submitted

6 Electron Electromechanical Submitted

7 Oasis Tech Contracting Submitted

8 RAQ Contracting Submitted

9 Tamyeez Building Contracting Did not submitted

Tender Analysis Report 1|Page

1.2 INITIAL TENDER EVALUATION AND SHORT LISTING.

Number of Bidders considered for Revised Tender: 9

1.3.3 Short Listing

Total Build Up Area 6,274.55

All 7 bids considered for analysis.

Tender Analysis Report 2|Page

Tender Analysis Report

2.1 BOQ COMPARISON

QUOTED OFFERED VARIANCE

1 Taif AL Madina Contracting 84,382,375.92 84,975,000.00 592,624 Bill No 4 & Bill 10

2 City Diamand Contracting 91,787,890.00 91,992,000.00 204,110 Bill No 4

3 RAQ Contracting 93,941,771.00 93,140,685.00 (801,086) Bill No. 4

4 Al Avon Contracting 106,100,000.00 106,100,000.00 -

5 Amana Contrcating & Steel Buildings 107,850,000.00 107,850,000.00 -

6 Prestige Construction 116,789,999.00 116,789,999.00 -

7 Fujairah National Construction 104,900,000.00

Tender Analysis Report 3|Page

Tender Analysis Report 4|Page

Tender Analysis Report 5|Page

2.2 ARITHMETICAL ERRORS

2.2.1 Taif Al Madina Contracting

- Bill No.4 is varied from AED +592, 698.

- Bill No.4 is varied from AED -2,000.

2.2.2 City Diamond Contracting

- Bill No.4 is varied from AED 204,110.

2.2.2 RAQ Contracting

- Bill No.4 is varied from AED -801,118.70.

2.2 CHANGES ON BOQ ITEMS

2.2.1 Al Avon Contracting

2.2.1 City Diamond Contracting

Tender Analysis Report 32 | P a g e

2.4 PRICE ANALYSIS

2.4.1 Taif Al Madina Contracting

1. Bill No.1 – Preliminaries

2. Bill No.2 – Earth Work

3. Bill No. 5 – Metal Work

4. Bill No. 8 – Doors & Windows

5. Bill No. 10 – Specialties

6. Bill No. 15A – Plumbing