MIKI CLUB INC.

MINUTES OF THE MEETING

Project Buliganay: Outreach and Gift-Giving Project Planning Meeting

Date: November 13, 2023

Time Started: 10:00 am
Time Ended: 11:00 am
Location: Virtual Meeting via Google Meet
Presider: Kent Louie Gaitan and Jonh Venedict Mondia
Note Keeper: Estelle Dorothy Sales

Attendees:
Bea Pama/ Member Kent Louie Gaitan/ Project Head
Estelle Dorothy Sales/ Secretary Lord Aesac Priam Medina/ Member
Jade Gayo/ Member Ma. Juliana Ysabelle Soliva/ Member
Jeamvee Sira/ Member Stiffany Kyle Gelar/ Member
Jonh Venedict Mondia/ Project Head

Agenda:
1. Project Overview
2. Objectives and Goals
3. Target Beneficiaries
4. Budget Allocation
5. Timeline
6. Roles and Responsibilities
7. Fundraising Strategies
8. Logistics and Supplies
9. Publicity and Communication
10. Next Steps
Meeting Minutes:

1. Project Overview:
- Mr. Gaitan provided an overview of Project Buliganay, emphasizing its aim to bring joy and
support to underprivileged communities through an outreach and gift-giving initiative.

2. Objectives and Goals:

- Mr. Gaitan discussed and the team agreed upon the primary objectives of the project, such
as spreading happiness, providing essential items to those in need, fostering community
engagement, and promoting inclusivity.

3. Target Beneficiaries and Location:

- Identified specific groups or communities that will be the focus of the outreach, considering
factors such as location, demographics, and needs.
- Ms. Sira suggested focusing more on children who need support for their education.
- Ms. Gelar suggested that the tentative location of the project will be at…….

4. Budget Allocation:
- Mr. Mondia presented a preliminary budget outline, covering expenses for gifts,
transportation, venue, and other miscellaneous costs. The team discussed and approved the
budget, with the understanding that fundraising efforts would be crucial.

5. Timeline:
- Mr. Mondia proposed a tentative timeline for Project Buliganay, considering key milestones
such as fundraising deadlines, gift procurement, and the actual outreach event. The team
agreed to the proposed schedule with room for adjustments.

6. Roles and Responsibilities:

- Mr. Gaitan discussed and assigned specific roles and responsibilities to each team member.
Mr. Medina and Ms. Gelar will be in charge of logistics, Ms. Soliva will handle publicity, and Ms.
Gayo and Ms. Pama will be taking care of the sponsorships and fundraising.

7. Fundraising Strategies:
- Brainstormed various fundraising ideas, including sponsorships, online campaigns, and
community events. Decided to create a subcommittee to focus on fundraising initiatives.
8. Logistics and Supplies:
- Outlined the logistics involved in the outreach event, including transportation, venue setup,
and coordination with local authorities. Discussed the items to be included in the gift packages
and delegated responsibilities for procurement.

9. Publicity and Communication:

- Mr. Mondia discussed the importance of creating a publicity plan, including social media
campaigns, press releases, and community engagement. Agreed to develop a communication
strategy to keep stakeholders informed.

10. Next Steps:

- Agreed on the following action items:
- Subcommittees to work on fundraising, logistics, and publicity.
- Regular check-ins to monitor progress.
- Confirmation of budget and fundraising goals.
- Initiation of communication plan.

Adjournment:
The meeting was adjourned at 11:00 am. The next meeting is scheduled for November 20,
2023, to review progress and address any emerging issues.

Respectfully submitted,

Minutes submitted by: Estelle Dorothy Sales

Minutes approved by: Kent Louie Gaitan