Project Name: SEFORGE

Prepared by: Pandurang Waskar, Siddhesh Pingle

Date (DD/MMM/YYYY): 17-02-2024
Module SAP PP
Version

Requirement –

 Case - 1. After changing the control key in the production order Email notification should go to the respective
users.
 Case – 2. Once the PO is created for a subcontracting (Material/Order) Email notification is required.
 Case – 3. Once the PO is released for a subcontracting (Material/Order) Email notification is required.
 Case – 4. An E-mail intimation should be sent to the concerned department when the material is expected one
day before from the subcontractor.

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Solution –
1) Option – 1

 Case – 1. After changing the control key in the production order Email notification should go to the respective
users.

 Once there is a requirement for operation subcontracting in production order. Manually user will change the
control key in the production order operation overview from PP01 to PP02.

 Once the order is get saved system will automatically generate the PR. Till this process is currently working
in existing process flow changes. To give the notification email we need to make changes as below:

 We have to develop a custom enhancement on the production order after the save event.
 At the same time in the background, the system will check the control key PP02 for a particular operation in
the production order, after the save event PR will be generated automatically to trigger the external Emails.
 As per data maintained in the custom table Emails will be sent to maintain email IDs.

Plant Department Email Id Program Name

IN11 Production Pandurang.waskar@sbatechs.com ZPP02

Purchase Siddhesh.pingle@sbatechs.com ZPO_REL

Both jyoti.patil@sbatechs.com ZEXP_DEL

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2) Case – 2. Once the PO is created for a subcontracting (Material/Order) Email notification is required.

 We have to develop a custom enhancement on the purchase order save event in ME21N.
 Once the Email notification is received for the PR the user will create the subcontracting material PO then the
Email notification should be sent to the concerned vendor for further process.

 Note – We are going to get the email ID of the vendor which is maintained in the purchase order from the
vendor master, and then we are going to send an Email intimation to the vendor.

3) Case – 3. Once the PO is released for a subcontracting (Material/Order) Email notification is required.

 We have to develop a custom enhancement on the purchase order Release or Save event in ME29N.
 Once the subcontracting material PO is to be released then the Email notification should be sent to the
concerned Vendor & store's department for further process.
 As per data maintained in the custom table Emails will be sent to maintain email IDs.

 Note – We are going to get the email ID of the vendor which is maintained in the purchase order from the
vendor master, and then we are going to send an Email intimation to the vendor.

Plant Department Email Id Program Name

IN11 Production Pandurang.waskar@sbatechs.com ZPP02

Purchase Siddhesh.pingle@sbatechs.com ZPO_REL

Both jyoti.patil@sbatechs.com ZEXP_DEL

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4) Case – 4 An E-mail intimation should be sent to the concerned department when the material is expected one
day before from the subcontractor.

 Need to create one separate purchase order type.

 We are going to do a background job schedule for this purchase order type, the task will be that it will
check the expected delivery date of the subcontracting PO on a daily basis, if he finds the delivery date of
a PO is the next day, then it will trigger an email to the concerned department in the plant as per
maintained in the below table.
 As per data maintained in the custom table Emails will be sent to maintain email IDs.

Plant Department Email Id Program Name

IN11 Production Pandurang.waskar@sbatechs.com ZPP02

Purchase Siddhesh.pingle@sbatechs.com ZPO_REL

Both jyoti.patil@sbatechs.com ZEXP_DEL

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2) Option – 2

 Note - Need to configure the complete subcontracting process

 Process Flow –

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 In Option no- 2, we have to make changes in the master and transaction data. We are explaining step by
step below the changes that need to be made in master and transactional data.

1) Changes in Material Master –

o Special procurement key 30 has to be assigned in the material MRP – 2 view of the material
which is to be sent for subcontracting.

2) Changes in BOM & Routing –

o BOM & Routing splits of the material to be sent for subcontracting have to be done.

3) Maintain the stock –

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 o Unrestricted stock has to be maintained for the material which is to be sent for subcontracting.
o Here we have to develop a custom table to maintain the subcontracting material that we have to send
outward. And maintain the material in the “Subcontracting outward material” column which is mentioned
in the below picture.
o When we post the stock against the material which is maintained in the “Outward Field” in the
custom table, we will do a custom enhancement to the save event of MIGO. An e-mail intimation
will be sent to the concerned department to prepare subcontracting material PR.
o As per data maintained in the custom table Emails will be sent to maintain email IDs.

Subcontractin Subcontractin
Departme Program
Plant g Outward g Inward Email Id
nt Name
material material
Pandurang.waskar@sbatechs.co
IN11 Production 1234567 1234567 m ZPP02
IN11 Purchase 1234567 1234567 Siddhesh.pingle@sbatechs.com ZPO_REL
ZEXP_DE
IN11 Both 1234567 1234567 jyoti.patil@sbatechs.com L

4) Create PO – ME21N
o Need to create one separate purchase order type.
o We have to develop a custom enhancement on the purchase order save event in ME21N.
o Once the user will create the subcontracting material PO then the Email notification should be sent to the
concerned vendor for further processing.
 Note – We are going to get the email ID of the vendor which is maintained in the purchase order from
the vendor master, and then we are going to send an Email intimation to the vendor.

5) Release PO – ME29N

o We have to develop a custom enhancement on the purchase order Release or Save event in ME29N.
o Once the subcontracting material PO is to be released then the Email notification should be sent to the
concerned Vendor & store's department for further process.
o As per data maintained in the custom table Emails will be sent to maintain email IDs.

 Note – We are going to get the email ID of the vendor which is maintained in the purchase order from
the vendor master, and then we are going to send an Email intimation to the vendor.

Subcontractin Subcontractin
Departme Program
Plant g Outward g Inward Email Id
nt Name
material material
Pandurang.waskar@sbatechs.co
IN11 Production 1234567 1234567 m ZPP02
IN11 Purchase 1234567 1234567 Siddhesh.pingle@sbatechs.com ZPO_REL
ZEXP_DE
IN11 Both 1234567 1234567 jyoti.patil@sbatechs.com L

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6) An E-mail intimation should be sent to the concerned department when the material is expected one
day before from the subcontractor -
 Need to create one separate purchase order type.
 We are going to do a background job schedule for this purchase order type, the task will be that it will
check the expected delivery date of the subcontracting PO on a daily basis, if he finds the delivery date of
a PO is the next day, then it will trigger an email to the concerned department in the plant as per
maintained in the below table.
 As per data maintained in the custom table Emails will be sent to maintain email IDs.

Subcontractin Subcontractin
Departme Program
Plant g Outward g Inward Email Id
nt Name
material material
Pandurang.waskar@sbatechs.co
IN11 Production 1234567 1234567 m ZPP02
IN11 Purchase 1234567 1234567 Siddhesh.pingle@sbatechs.com ZPO_REL
ZEXP_DE
IN11 Both 1234567 1234567 jyoti.patil@sbatechs.com L

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Pre-requisite to start above development-
 The format of the mail body required for each of the above cases should be provided case-wise by the Seforge
team.

Signoff -
Approved by Role Company Signature Date

Mr. Ammar IT Head SeForge

Sulaimani

Vighnesh K SeForge