No. U-!

B/2/2021_UpE_DOp
Government of lndia/ erffa Uf+.R
Ministry of Communications/ gqq 7ia;6q.
Department of posts/ 3l-.fi- frHr4
(wa-aft mitra va+rr;
**xr<*x*
3rm'$r{f,, a-$ frEifr
d-5 ffi, 11ooo1

To: Dated the l6th June,2022

The CpMsG (Ail Circtes)

Subject:
_Operating procedure for procurement
Sta nd.ard
parcel packaging Miterial in Oepartment of posts.
and Sale of

Madam/Sir,

In pursuance of letter_No. 27_OB/ZO2|_PD

by Parcel Directorate. the postal Circtes dated 10.02.2022 issued
are ."q]riruO to make available
packagins materiars in oosro?Les;il"g;;..;ljiruni..
the Circtes that have oircet traffic ,n;;ti;; A, post orfices in
;"-;ereo.
availabirity of packaoino. materiar ,"qri.ua -ro. 'uookingtn order to ensure
office rever, foilowing- giid"[n", u.u-i;;;;j parcers at post
# be" udhered at operationar
A. Assessment of requirement and ptacing
of indents_
(i) Divisional Head conc_erned would work
each type of parcet..pactaging ;ateii.l out
yearly requirement of
parcel traffic under,their jurisiiction, i". irr p",rt
in.fl-iing "iri.*'i""i"g
customers, as per last one y"a. pr'ir.nur"'Lr requirement of bulk
and parcel bookino tata packaging materials
1re[aifU,]f f. pi.."f.l as on l.tJanuary of
the year. rndent oisix
office with pSD through -orth, ,;;;;;;;;rt ;ourd be ptaced by post
oivisioni-UeaJ"r'ri, .

accounting for available. stock. Initially,-Z-kg'anOmonthly basis after

may be procured. 5 kg parcel boxes
Jld"li:theryy
concerned by first week.of
;;' pru.,uo by the post ofFice
Fe'bruaryJnoi appticaOle for the year
2022) for the period of Aprir t" Sep;;il;"uno
for the period of octoberto M"*-i-;;;;;ilentary rirrt week of August
placed in the event of packaging indents may be
materiats'soro out before the six
months period is over. The jnciiiary iG;;;
commensurate with indents placed for parcel be indented shail be
Boxes.
B Procurement-
(i) After consolidation of indents received from
PSD shatt procure parcet_ eackagin! Divislonal Heads, the
M;i;;i
Financiat Rures (GFR) 20L7, pubric Ero.rrll"Irtas per cenerat
Make in rndia) order 2017, Detesati".;;;;;;;;iat(preference to
powers Rutes

9.,
7L-
0
 a

!?iril^::l o,."il,r*u ,r, amended rrom ,me to time,

"*",.be. The amount paid
as the case may
for.r.h
made from the allotted funos '-una!. pio.rr".ent shall be
-",n""#"0
,.suppries of Account
3fi!1,,?i.i|,l:r1.01.21 ",J- m"i".i"i) with cr_ coae
(ii) PSD concerned, before placing
order for procurement
materiar sha' ascertain the..stock poritioniiirlri-'ous of packaging
Divis.ional Heads (not appricabre items from the
*r,ir"
time) and take into account surplus stocr<
pr".irg lroer for the first
oiiny iiem lying with any
:1fl:::i"r
unit for possibre airu?rion i-.oi";;;i; to deficient post

(iii) As per para B of the. parcel Directorate

dated 10.02.2022, letter No. 27_08/2021_pD
,uf" oi-in"-'iu.iug,ng materiat to the
post- offices ,iV f" ''Looked
customers by the _the
Account 1201.Oo.BOO.01.O1.OO ii."f,ir under Head of
1800010100.
post, with cL Code

C. Quality Control-
(i) The specifications of various pa.ckaging
materials should be
compriance of directions
_ in
conveyed to itttrrcres in the
parcet Directorate,s tettel " 'i)_oa/ Annexure to
70.02.2022. euality control should
ir1. 2o2t-pD dated
.
checking the materials after receipi
be lnsured by randomly
fioni!rpp,,u., at pSD levet.
D, Storage and Inventory Management_
(i) parcet packaging materiat shail
t^.^.:,::-"1 the.
accountable article.
be maintained as
(ii) Item-wise packaging material. should
and Point of Sale Modules under Retail.bepo.t. .- - in CSI Inventory
configured
(iii) The stock position of parcel eackaging
fViterial shall be reviewed by
the Manager/Asp, pSD monthty i.d, Ov
quarterly, at their level.. It may 1n.'srperintendent, pSD
properly without getting damaged be they are kept
(iv) i, "rrrr"A-iflrt
i"V rn""""r.'
*timery
The post office sha, ensu.re
the packasing materiat sife storaie ana 'i,lo"nting
th;;r;;'-i;liv" avairabirity of
requirements to pSDs. or the

E Supply and Replenishment_

(i) The post office would place indents on the pSD
requirement of the parcel packaging fVateriaf as per their
. ihe post office would
pt!9.t11 the stock position of various items Uefore ptacing indent
to the PSD.
( ii) The. Ps-D shall supply the concerned parcel packaging
post Material to the
offices under its jurisdiction as per the inaEnt. placed
post office. by the
( iii) Pro_per accounting of suppry and receipt
shourd be maintained at
PSD and post office level.

l) w e 2--
 3
F. Marking up the sale price_

(i) Parcel packaging material will be made

available to customers at a
price fixed by parcel Directorate as
stipuLiea in puru-ta;i;;';u;;"1
Directorate,s parcel packaging poliii-ietter
dated 10'02.2022 and reviied-by *,"'pui.Lr wo. 27_OB/2O21_pD
to time. Directorate from time

2. Circles may please that the respective packaging material

specificalry, Bopp tapes are
-ensure
procured and made avairabre as stationery
items at arl MpcM counters in post om."i
letter, through postal Store Depots.
*[r,in a month of issue this

3. This issues with the approval of the Competent

Authority.

0 90 Le
(Ramesh Chand Meena)
Copy to- ADG (MPP)

(i) CEPT Mysore, for configuration in csl Inventory

and point of sare
Modules under Retail p-ost.
(ii) CGM, Parcel Directorate, for information
and necessary action.