Meeting: MMT Monthly meeting

Date of Meeting: 01/02/2024 Time: 14:36hrs

Minutes Prepared By: Martha Kisekka Location: Boardroom

1. Attendees

1. Herbert Kalyango- IT 13. Niwabiine Evas – Nursing /BCM

2. Icyimpaye Immaculate - PNW 14. Bruce Mwesigye Himbisa-Facilities
3. Naminya Isaac - IPC 15. Martha Kisekka -Executive Assistant.
4. Ntambi Charles- Ag. COM 16. Francis Mutebi - Finance
5. Mugide Irene- MAT 17. Conrad Waludde - Biomedical
6. Peter Kibuuka - CEO 18. Stephen Mayambala – Services
7. Nampa Mephi - Finance 19. Agnes Katushabe- Theatre
8. Catherine Kusemererwa- Kitchen 20. Kemigisa Maureen – CCK
9. Donna Mercy Murangi - HR 21. Nantongo Juliet – SCU
10. Tugume Innocent - Radiology 22. Okwany Jasper - OPD
11. Betty Katusabe -Wellness Clinic
12. Solomon Ojilong- Laboratory

Absent with Apology:

1. Polinali
2. Loretta
3. Kansiime Violet
4. Susan Namubiru
2. Agenda

1. Prayer
2. Review of previous minutes
3. Departmental updates
4. A.O.B

3. Issues Discussed.
Topic Discussion
1. Prayer This was led by Maureen.

2. Review of Minutes were the true representation of the previous meeting.

Previous
Minutes

3. Departmental
Updates Theatre:
January performance:
- 204 visits
- 208 procedures with 43 major, 46 minor and 28 mediate.
- Obs Gyn – 108
- Plastic surgery – 1
- Neuro -0
- Laparascopy – 3 procedures.
Updates:
- Received a patient monitor for the minor theatre.
- Received a new sanction machine making them 2 in total.
- Theatre ceiling needs to be repaired as it leaks.
- Theatre light is hanging low and could injure the doctors on duty.
- Still have a challenge of sparking sockets. These need to be worked on before machines
are burnt down.

ICU:
- Jan figures:
- Admissions – 32
- ICU – 9
- HDU -23

Challenges:
- Sparking sockets which have let to blowing of some machines.
- Need to streamline how to get sundries from the dialysis centres.

SCU:
- 37 Babies
- 3 were referred.

Challenges:
 - Incubators are not working.
- They need more equipment in the unit.
- There is need for piped oxygen.
- They need another fridge to separate the storage of the drugs from Expressed Babies
Milk (EBM).
- Need a cooling mattress.

Finance:
- The Revenue Manager emphasised that our relationship with Sanlam is still intact.
- UAP is still working with us with a co payment of 50,000 for OPD and 10% for IPD.
- The team asked that insurance companies be advised to improve their approval timelines.

Wellness:

Jan 2024 Jan 2023 Dec 2023

Mothers 1,484 1,496 391
- 18 Admissions to ward
- 162 patient booking

Challenges
- Need locks for the consultations and procedure rooms.

CCK:
Jan 2024 Dec 2023 Jan 2023
667 939 758

The drop was caused by:

- UAP insurance Co. Pay
- No Pead from 4-7pm

The team is in need of a nebuliser and a vein finder.

Post Natal:

December figures:
188 admissions
 - Thanked the team for good staffing. Got new staff that were very supportive.
- Excited about the planned postnatal renovations.

Recommendations to improve numbers:

- Requested to have a customer service staff help the mothers with room admissions at
Postnatal.
Challenges:
- Rooms are not enough and do not meet quality standards.
- Staffing gaps
- Rodents in the section.
- Leaking toilets (Room,
- Faulty room equipment e.g. boilers, kettles etc,)
- Unstable power especially at night which ends up destroying machines.

BCM:
Comparison of numbers below:

Dec 2023 Jan 2024 Jan 2023

Admissions 67 52 52
Day Cases 47 50 67
Chemo Patients 11 7

Challenges:
- The floor needs to be renovated as it appears dirty even after mopping.
- Need a pediatric pulsometer and an auto scope.

Facilities:
- Power audit is taking place. The ICU electrical engineer was invited to check original
wiring for potential error.
- All facilities issues are being handled in order of priority.

IT:
- Integrated the lab machine and CBC.
- The integration of the chemistry machine is planned to be completed by end of February.
- The integration of Microsoft Dynamics and Kranium will be coming to completion soon.
- Introduced the online help desk ticketing tool.
 HR:
- Recruitments are still ongoing.
- Staff IDs are a work in progress.
- A number of acting staff were confirmed in the roles i.e. Solomon as Lab manager, Loretta
as Pharmacy Manager and Sophia as the customer service team leader.
- Payroll inputs and submissions should always be submitted on time.

Laboratory:

- Need uniforms for new staffs.

- The lab is in need of centrifuge.
- The need to train staff on the new standards.
- There is need for an AC to have machines function well.
- Lab needs cooling components.

Kitchen:
- Request to automate their process by giving them a system BC for their sales.
- Need a bornmary to avoid over warming/cooking food.
- Need a digital weighing scale.
- Still waiting for uniforms for all kitchen staff.
- Need PPE for kitchen staff.
- The kitchen needs an extractor.
- Need for fence around the back of the hospital for security purposes.
- Procurement to get alternative suppliers to break supplier monopoly in the kitchen

OPD:
Challenges
- Smelly sink in room 8
- Faulty ladies’ toilet.
- Salary Increment was discussed and the teams were encouraged to cut costs which skew
our revenue.
4. AOB No AOB.
 Action points
No Action Point Responsible personnel Timelines
1. Work on Staff Identification for all Donna / Sophie
customer service staff.
2. Need locks for Consultation and procedure Bruce Next meeting
rooms in wellness center.
3. CCK needs a nebulizer and Vein finder. Conrad Next meeting
BCU needs an auto scope and a pediatric
pulsometer
4. Customer service staff to help with Sophie
admission of mothers in postnatal. (rooms)
5. Staff IDs Donna Next meeting
6. Integration of the Chemistry machine Herbert End of February
7. Theatre ceiling needs to be repaired as it Bruce Next meeting
leaks.
8. Sparking sockets in theatre. Bruce Next meeting
9. Need piped oxygen in SCU Conrad
10. Need a cooling mattress for SCU Conrad Next meeting

SECRETARY: MARTHA KISEKKA SIGN:

CHAIRPERSON: DR. PETER KIBUUKA SIGN: