SOURCE OF RECRUITMENT IN MUTUAL FUND

INDUSTRY

A Training Report
submitted in partial fulfillment of the
requirements for
the award of the Degree of

BACHELORS IN TECHNOLOGY
By

AYUSH KUMAR SINGH

21BTECHCSEL018

USHA MARTIN UNIVERSITY, JHARKHAND

(Established by Jharkhand Government under Sec.2(f) of UGC Act 1956)

FACULTY OF ENGINEERING AND APPLIED SCIENCE

2023-2024

1
SOURCE OF RECRUITMENT IN MUTUAL FUND
INDUSTRY

A Training Report
submitted in partial fulfillment of the
requirements for
the award of the Degree of

BACHELORS IN TECHNOLOGY

By

AYUSH KUMAR SINGH

21BTECHCSEL018

USHA MARTIN UNIVERSITY, JHARKHAND

(Established by Jharkhand Government under Sec.2(f) of UGC Act 1956)

FACULTY OF ENGINEERING AND APPLIED SCIENCE

2023-2024

2
 DECLARATION CERTIFICATE

This is to certify that the work presented in the training report entitled
“SOURCE OF RECRUITMENT IN MUTUAL FUND INDUSTRY” in
partial fulfilment of the requirement for the award of Degree of Master
of Business Administration of Usha Martin University, Jharkhand
is an authentic work carried out under my supervision and guidance.

To the best of my knowledge, the content of this training report does

not form a basis for the award of any previous Degree to anyone else.

Date:

DR. ARVIND HANS

Department of Management
Usha Martin University,
Jharkhand

DR. ANUPAMA VERMA

Head Department of Management
Usha Martin University, Jharkhand

3
 CERTIFICATE OF APPROVAL

The training report entitled “SOURCE OF RECRUITMENT IN

MUTUAL FUND INDUSTRY” is hereby approved as a creditable
training report presented in satisfactory manner as prerequisite to the
degree for which it has been submitted.

It is understood that by this approval, the undersigned do not

necessarily endorse any conclusion drawn or opinion expressed
therein, but approve the training report for the purpose for which it is
submitted.

(Internal Examiner) (External Examiner)

4
5
 ACKNOWLEDGMENTS

This Internship report would not have been possible without the support
and assistance of all the specialist working in this area. I would like to take
this opportunity to thank each one of the intellectual exchanges, valuable
suggestions, critical reviews and technical assistance.

To begin with, I am highly thankful to Mr. Amit Sahani (Zonal HR, NJ India
Invest Pvt. Ltd.) for giving me the opportunity to work under his personal
supervision. I express my sincere gratitude to other members of the office for
their valuable time and suggestions. Because of them, I have completed this
project successfully.

I am extremely thankful to Dr. Arvind Hans (Associate Professor, Usha

Martin University) and all faculty members of my university who extended
their support and guidance throughout the period of summer training.

I am thankful to all my trainers who helped me during this training in

whatever way they could assist.

I also feel to recognize the constructive feedback of my friends and moral

support of my family for without them this project would not have been
possible.

At last, I would like to thank each and every single individual who helped
me in a direct or indirect way in accomplishment of this project.

Thank You!

6
 ABSTRACT

NJ India Invest Pvt. Ltd. is a non-government corporation which was

incorporated on 30 Mar, 2000. It is a private sector service industry and is
classified as a company limited by shares. This company was started by two
first generation entrepreneurs’ names as Mr. Neeraj Choksi and Mr. Jignesh
Desai. Basically, this company deal in financial product and at the moment
it is India’s largest financial product distribution house with AUM of more
than one lakh crores, more than 40000 advisors are associated with them.
NJ has developed different online platforms for advisors and clients, so that
they can easily track their investments. Trainee joined this company as an
Intern and worked there for two months. Trainee was positioned in HR
department and the work that she did in this company was to take basic
round interview of the candidates of different profiles and provide them a
aptitute test link if she found they are eligible. And also take follow up with
them till the last round of interview. Also, In the expedition of this
internship, Trainee came to learn a lot of new things, in fact past two
months was like a myth buster for me. A lot of affirmative transformations
came in her, especially in the communication skills. As She had occupied
the space in HR department so she needs to confabulate with more than
hundreds of people per day. So, it quite evident that communication will
boost up and all hesitation, unwillingness and reluctance of public speaking
washed away. Apart from this Trainee also came to know about several
career opportunities that can be pursued after Post graduation.

7
 NOMENCLATURE

 MF = Mutual Fund

 SWOT = Strength, Weakness, Threat, Opportunity

 AMFI = Association of Mutual Fund in India

 ARN = AMFI Registration Number

 SIP = Systematic Investment Plan

 LIC = Life Insurance Corporation of India

8
 CONTENTS
Chapter No. Chapter Title Page No.

Chapter 1 Introduction 1.1 Company History/Background 10

1.2 Corporate Policies & Strategies 11
1.3 Organizational Structure 12
1.4 Products/ Services offered 13
1.5 Clients (Buyers & Sellers) 14
1.6 Competitors 14-15
1.7 Capital Structure 15
Chapter 2 Business 2.1 External Environmental 16
Environment Analysis
Analysis
2.2 Internal Environmental 16-17
Analysis

2.3 SWOT Analysis 17-18

Chapter 3 Training 3.1Introduction to the Department 19

Details (Assigned)

3.2 Summary of Departmental 19

Activities

3.3 Training Objectives 19-31

3.4 Trainee’s Job Profile 32

3.5 Trainee’s Contribution 32

3.6 Learning Outcomes 32

Chapter 4 Conclusions 33

Chapter 5 Suggestions 5.1 Suggestions to the Company 34

5.2 Suggestions to the 34

Department

References 35

9
 Chapter 1: Introduction

1.1. Company’s Background

NJ group is one of the most chief performers in financial service

industry. NJ dominates the market is because of its strong
distribution network. It is a Surat (Gujrat) based company and was
started in 1944 by two first generation entrepreneurs named Mr.
Neeraj Choksi & Mr. Jignesh Desai. The hard work of these two people
dragged a revolution into the market. The company is Gujrat based
and presently it is spread all across three countries and has setup
more than one hundred offices in the entire country.

NJ is the only organization in the entire country which manages an

AUM (Assets Under Management) of more than one lakh twenty
thousand crore in the market with the total number of MF advisors
somewhere around equal to Forty thousand and almost 25 lakh
customers. NJ not only deals in MF but also in Tax free and Taxable
Bonds, NJ Loans Direct Equity, Insurance etc. In simple words, NJ
has kept the need of people in mind and has pertaining financial
product for the customers. NJ group is not only confined to mutual
funds rather it has expanded its wings in other sectors ranging from
financial products distribution house, asset management, real estate,
insurance broking, training and development, technology &
distribution of Organic food products, an Interior Designer, innovative
loan products, offshore funds across the world and charitable trust.

360-degree support for all products: Technology, Sales support,

Research desk, Customer support, Training support, Marketing
support.

A part from all this support, NJ also provide a dedicated unit manager
who is highly qualified, experienced to help the advisor in his
business development. The unit manager assists the advisor in
providing regular product training and knowledge enhancement,
regular communication and updates, one contact point for all
investment products, business planning, activity planning and regular

10
monitoring, joint calls, clients meets and in arranging interaction with
senior industry people.

1.2. Corporate Policies and Strategies

The most important and unique policy that NJ has is “Built on

Trust”. NJ claims that it is a business that is built on trust, trust
which NJ has on his advisors and clients have on advisors. NJ
strongly believes that trust is most vital part for building strong
relationship and also to make sure that relationship lasts for an
eternity. This concept comes into play in real as well as professional
life, this is the reason why NJ continuously works on generation
excellent relation with their stakeholders like customers, partners,
employees, vendors and communities.

NJ also believes in doing “Right” thing is the virtue that is most

desirable. One can only differentiate between success and failure is
dictated by its actual application and perseverance not by its
knowledge or expertise. And most importantly, NJ group strives for
the value creation of their customers, they are committed to provide
their customers with simultaneous, long-term rectification and value
additions to meet their expectation. NJ group has always set new
benchmarks in the process, but at the ending what really matters to
them is the ‘Trust of the Customers’.

NJ have also focused on Corporate Governance and the main

principles are stated below:

• Timely and strict compliance to all established rules, regulations

and guidelines.
• Building sound system of risk management and internal control.
• Timely and balanced disclosure and communication of all material
information to all stakeholders.
• Transparency and accountability in all practices.
• Fair and equitable treatment of all its stakeholders including
employees, associates, customers and community.

Customer Grievances:

The existing customers of NJ Group may approach to NJ Customer

Care Help Desk for any queries or issues, also they can email their
problem to NJ.

Help Desk No.: 18001020155 or E-mail: grievance@njgroup.in

11
1.3. Organization Structure

Organization structure refers to the hierarchy in which the

organization is based and is performing the task. The organization
structure of NJ is portrayed below with the help of chart for better
comprehending.

Managing Director

Vice President

Associate Vice President

BM BM BM

UM UM UM UM UM UM

RE RE RE RE RE RE

 BM – Branch Manager
 UM – Unit Manager
 RE – Relationship Executive

12
1.4. Products / Services Offered

NJ offers a wide variety of Financial Products and services. There are

eight financial products that an advisor can offer to their clients.
Those eight products are stated below:

i. Mutual Fund – NJ Group deals with all the mutual fund company
present in Indian market. There are forty-four mutual fund companies
in India and NJ provides online platform to access all the 44 mutual
fund company. Clients can keep a track on their investment and can
also either invest or redeem whenever they want through an E-Wealth
account.
ii. Tax Free & Taxable Bond – NJ provides access to taxable and tax-
free bonds, so clients can invest in any of them.
iii. NJ Loans – NJ also has a facility of providing loans. The basic
agenda behind providing loans is that the clients should not redeem
their investment when they need money, instead they can take loan
and fulfill their need. The loan is issued on the half amount invest in
MF.
iv. Direct Equity – NJ gives an opportunity of investment in stock
market. Clients can directly invest in stock market, but for this they
should have good knowledge of market or else they’ll end up losing
their hard-earned money.
v. NJ PMS – PMS stand for Portfolio Management System, the ticket
size for PMS is 50 lakh and it for premium clients, a separate fund
manager is allotted for this kind of scheme.
vi. NCD/Capital Gains – NCD stands for Non-Convertible
Debentures. NCDs are corporate bonds with fixed interest and
tenures. NCD are financial instruments that help in long term capital
gain.
vii. NPS – NPS stands for National Pension Scheme. This scheme is
for those who want a secure future. Start investing now to safeguard
your upcoming time.
viii. Insurances – NJ group provides insurances in both life and non-
life sector. Top 10 companies are associated with NJ in the insurance
sector like Reliance Religare, Manipal Cigna, Star life etc.

13
1.5. Clients (Buyers & Sellers)

NJ group hires sellers who have a financial background like LIC

agents, Chartered Accountant, Advocates, Real Estate agents etc.
Talking about the buyers, so buyer can be anyone who wants to invest
in mutual fund or buy insurances or who require loans. Buyer can be
anyone standing in the market but in order to become a seller of
mutual fund, the advisor need to fulfill some basic eligibility criteria
like the advisor should be above 18 years of age, i.e., he should be an
adult and secondly, he should have qualified at least 10th standard,
these two are most basic criteria that a seller should follow and after
this, the advisor must have attended a 30-hour lecture video in order
to have some basic knowledge about mutual fund.

1.6. Competitors

In today’s world every business has one thing in mutual that is

competitors. Similarly, NJ India has many rivals in the market and as
NJ India is largest financial product distributor so it becomes quite
obvious that NJ have to deal with the rivals and have to compete
against their strategies. Even in such a great competition NJ have
engraved its name at the top of this industry.

To make this sentence even more evident few of the opponents are
listed below with their CEO:

• ICICI Prudential Mutual Fund

CEO: Mr. Nimesh Shah

• Karvy Private Wealth

CEO: Abhijit Bhave

• JM Financial
CEO: Mr. Nimesh Kampani

• Sharekhan
CEO: Shripal Morakhia

• Motilal Oswal Financial Services Ltd.

CEO: Motilal Oswal

14
• Avendus Wealth Management Private Limited
CEO: Ranu Vohra

• Zerodha
CEO: Nithin Kamath
 ICICI Securities Ltd.
CEO: Vijay Chandok

• Kotak Securities
CEO: Mr. Jaideep Hansraj

• Artha Yantra
CEO: Nitin Vyakaranam

1.7. Capital

NJ India is one of the giant players Structure in the financial market.

It is an unlisted private company and is located in Surat, Gujrat.
Basically, capital structure refers to the specific mix of debt and
equity used to finance a company’s assets and operations, from a
corporate perspective, equity represents a more expensive, permanent
source of capital with greater financial flexibility. Its authorized share
capital is ₹5 crore and total paid up capital is ₹4.35 crore. NJ India
Revenue Range is over ₹500 crores for the financial year ending on 31
March, 2020. Its EBITDA has increased by 6.90% over the previous
year. Moreover, its book net worth has increased by 27.06% whereas
total assets of the company has increased by 19.30%. Also, liabilities
of the company decreased by 0.00%.

15
 Chapter 2: Business Environment Analysis

2.1. External Environment Analysis

The external environment at NJ is very competitive. There are many

competitors of NJ struggling in the market to overtake NJ but fortunately
they are unable to do so. Rivals like ICICI Prudent, Sharekhan, Motilal
Oswal, Zerodha and many more. In spite of such a cut throat competition,
NJ never let its position and reputation compromise and in today’s date NJ
is at the apex of this industry, India’s largest financial product distributor.
The reason behind NJ’s success is because NJ has always tried to figured
out the customers need and had strived to fulfill it by hook or crook.
External environment also includes government, and it gives me immense
pleasure to dictate that in the entire journey of almost two decades, NJ
group has never paid even a single penny as a penalty. So, that implies
about the rules and regulation that is taken care of at NJ India Private Ltd.
NJ has always got the support from its advisors and clients because of its
well-disciplined and well-maintained rules and regulation. All of these
reasons acted as a pillar for NJ success.

2.2. Internal Organizational Analysis

The internal organization of NJ India is very cooperative and cordial. All the
managers are kind and cooperative. Specially, when we talk about an
esteemed organization like NJ India Invest Pvt. Ltd., the very first thing or
the very word that comes in our mind is TRUST. And NJ has proven itself as
one of the more trust worthy organizations in the entire financial industry.
The same thing is reflected within the organization, the level of trust and
support which we come to see and feel in the organization distinguishes it
from other financial distributors. In simple words, the ambience of NJ India
is more of a home than a normal office. The office culture is also very
different. During working hours there is a line of hierarchy between senior

16
and junior but after the working hour gets over each and every member of
the office treats each other like families. The environment at NJ Group
encourages learning and experimenting rather than following old traditional
technique. All these things together make NJ India different form other
distribution houses in the country.

2.3. SWOT Matrix:

SWOT analysis stands for Strength, Weakness, Opportunity and Threat. It is

a tool used to analyze the capabilities of an organization whether an
organization can survive in the market or not. In this test, strength and
weakness are internal factors whereas opportunities and threat are external
factors. An organization needs to take care of all the four things in order to
sustain, grow and flourish.

 Strength

1. NJ Group has a spread its arms in 3 countries and total number of

office setup is more than hundred.

2. NJ India is not a new player; it has been in the market since 1994
i.e., more than 2 decades.

3. The research team of NJ India is remarkable, the support which

they provide is really appreciable.

4. NJ India provides services of all the 44 mutual fund companies

present in Indian market.

5. Regular seminars and webinars are organized to increase the

awareness of clients and partners.

6. NJ India Pvt. Ltd. assists their partners with 360-degree support

which creates a huge gap between NJ and its rivals.

17
 Weakness

1. One of the weaknesses of NJ India in my opinion is the marketing

strategy. NJ India never promotes or advertises itself in the market.

2. Secondly, prime focus of NJ India is on Mutual Funds. The

company should also pay emphasis on other financial products
apart from MF.

 Opportunity

1. NJ India has a depth knowledge of market and financial sector as

they are in this sector for more than 2 decades.

2. NJ India can make use the its position, as we all know that NJ
Group lies at the first position and also it is the largest financial
product distribution house in India.

 Threats

1. Threat to NJ India is its Rivals like ICICI Prudent, Karvy, Angel

Broking etc., as these companies degrade the market by
misguiding the investors.

2. There are many fraud companies which promises good returns and
collected money from innocent people. After collecting good amount
of money, they ran away. As a consequence of these acts, the
general public assumes that mutual fund companies are also
related to one of those fraud companies and eventually they
hesitate to invest money in MF.

18
 Chapter 3: Training Details

3.1 Introduction to the Department

Trainee was assigned to the East Zone HR Departments of NJ India

Invest Pvt. Ltd. Department is focused on the recruiting and retention
of employees within a company. It oversees employee relations. It
manages benefit programs. It's the place an employee goes with
questions about their position at the company, to address concerns,
and to air grievances.

3.2 Summary of Departmental Activities

Trainee tried to integrate her theoretical knowledge of HR and

combine it with practical examples as observed during her internship.
Trainee had tried to cover all the major functions of Human Resource
Management– Screening, Interview, Recruitment, Selection,
Scheduling, and convey her understandings of the different functions
of Human Resource Management through this project. Trainee
although done these things only during that 2 months of internship
only on 31st August and 1st October , 2022 trainee done Audit by
assisting Zonal HR . At the end of the report, Trainee had also tried to
provide some recommendations based on her knowledge followed by
the conclusion which Trainee gathered during her internship.

3.3 Training Objective

1. As an HR intern, one should research and learn the process of

improving the organization structure, working environment and
team satisfaction for future implementations.

2. Develop the skills needed to administer the personnel function.

Develop an understanding of concepts and techniques needed to
acquire, develop and utilize an organization's human resources.

3. There were certain tasks that were assigned to me during m y

internship. Detailed info about these tasks is entered below:

19
 TASK

o Description:

1. Recruiting the candidates for different Job Profile for a different

location.

2. Scheduling the second-round interview then after the third round

of the candidates who all are cleared their previous round of
interview.

3. Compiling and updating Candidate’s records in excel sheet whom

Trainee have recruited.

4. Assisting the Zonal HR executive in Audit.

Responsibilities:

1. After Recruiting the candidates, Trainee have to Provide them

a Aptitute test link that is first round of interview and also
take a follow up with them in daily basis for the next round of
interview.

1.1 Trainee get a candidates list from Zonal HR with all the required
information’s of a candidate to recruit them for vacant positions
in a company in different locations for different Job Profile’s.

1.2 Then after getting a list, trainee have to call them individually to
recruit them and during a conversation if the trainee finds them
eligible and interested then, she informs the candidate about all
the three rounds of interview’s which are held in online mode
only.

20
  Aptitute Test (1st Round Interview) – Aptitute test consist
question from (English Grammar, Logic, Basic Mathematical
calculations) or the question is based on the Job Profile.

The Aptitute test link is valid for 12 Hours only from the time
once the candidate gets the link. And to qualify the 1st round
of interview the candidate have to score at least 50% in the
test, where 0.25 is a negative marking. And each question
carries 1 Mark.

And if the candidate clears the 1st round of interview, then

only, they are eligible for the 2nd round of interview.

 HR Round (2nd Round Interview) - 2nd Round of interview is

taken by the Zonal HR.

 Final Round (3rd Round Interview) – 3rd Round of interview is

taken by Zonal Manager, Branch Manager and Zonal HR.

1.3 And after explaining all the details to candidates the trainee
provides the aptitute test link to the candidates with the help of
Zonal HR in their given mail id.

1.4 After that the trainee take a follow up with candidates that they
receive the link for aptitute test or not, and the next day again
the trainee take follows up that the candidates given the test or
not.

1.5 Then after meeting with Zonal HR the trainee gets to know the
result of candidates aptitute test and accordingly again the
trainee informs them about their result.

21
This is how Trainee take Interview.

22
23
Criteria of Recruiting Candidates for Different Profiles
of Different Location’s
1. Job Profile – UM (Unit Manager)

 Eligibility – MBA/PGDM in Marketing (Any Post Graduate)

 CTC – 3.5 Lakh Per Annum

 Perks & Benefits – Performance and Annual incentive (60% of

2 lakhs) + Travelling Allowance, Sim Card and Official Laptop.

 Job Description – Primary Role Recruitment of Financial

Products Distributors

 Generating leads from Open market who are interested in

becoming Distributor/Individual Financial Advisors (IFA) for
Mutual Fund business.

 Explaining MF Business opportunities and earnings to

interested leads.

 Coordinating and assisting enrolled candidates for NISM –

Series V-A (AMFI).

 Business Development

 Providing training to IFAs for Business Development.

 Preparing business plans and strategies to develop business of

IFA.

 Planning different activities to explore better business

opportunities and new developments.

 Joint Call – Accompanying IFA on Client Meeting.

 Addressing and Spreading awareness regarding investments in

group client meets.

 Solving distributor’s queries.

 Establishing strong relationship and communication with

distributors.

24
 System Process

 Following internal sales process by updating all the activities in

online system.

 Comply with all rules and regulations of the company as well as

following industry norms.

2. Job Profile – CRO (Customer Relationship Officer)

 Eligibility – Post Graduation (Fresher)/Graduate (2 Years of

Experience), Basic Computer Knowledge

 CTC – 1.90-2.09 Lakh Per Annum

 Perks & Benefits – Performance and Annual incentive (60% of

2 lakhs) + Travelling Allowance, Sim Card and Official Laptop.

 Job Description –

 Primary Role
 MF/Exchange/FD/Bonds transaction processing - acceptance,
audit, entry, scanning and rejection marking.

 Transaction entry in system, daily uploading, scanning of

application, etc.

 Acknowledgment collection and scanning (MF & FD).

 Assisting transaction department in updating pending tars.

 NJ account registration (TADA & PMS). Follow-up for pending

registration.

 Courier Management, Maintaining Branch Expenses,

maintaining Petty Cash & Daily Uploading.

 Assisting NJCC in query solving. Local rejection marking,

assisting NJ CC in query solving.

 Secondary Role

 Maintaining Non-Financial transaction.

 Office Administration, Assisting partners, Sales support.

25
3. Job Profile – CMI (CENTER MANAGER INSURANCE)

 Eligibility – Post Graduation Not Required (Any Graduate),

Minimum 2 years of experience required in Insurance.

 CTC – 4.8 Lakhs Per Annum

 Perks & Benefits – Performance and Annual incentive (60% of

2 lakhs) + Travelling Allowance, Sim Card and Official Laptop.

 Job Description –

 Primary Role

 To develop the insurance business in assigned area by

supporting the Sales Team.

 Strategic planning for business development of insurance

product in coordination with sales head of the region.

 Training of the sales team and advisors on product, processes

and policies as defined by head office.

 Relationship building with insurance companies and liasioning

for activity management.

 Review of sales team on insurance product sales.

 Activity planning, execution and overall management.

 Secondary Role

 Operational assistance to various map branches for logins and

issuance.

 Involvement in doing business opportunity presentation for

bringing new advises in the business.

26
4. Job Profile – BM (BRANCH MANAGER)

 Eligibility – Post Graduation

 Ctc – Not Specified

 Perks & Benefits – Performance and Annual incentive (60% of

2 lakhs) + Travelling Allowance, Sim Card and Official Laptop.

 Required candidate profile

 Skills Required: -

 Basic Knowledge of Mutual Fund, Insurance and other financial

product.

 Good convincing power & good communication skills both

verbal and written.

 A go getter attitude, strong team culture.

 Must have sales attitude.

 Must be able to handle team.

 Job Description –

 Primary Role: -

 Supervision: - To review all the activities undertaken by RE/AM

in accordance with the sales process. To supervise and take
action on weak REs/AMs on monthly basis on following
parameters of recruitment/Net sales/SIP Sales/Client
Acquisition/Reporting of sales process.

To ensure service standards are maintained and proper branch

administration activity is being done.

27
 Reporting: - To report the review of all the activity undertaken
by the RE/AM in terms of sales. To report all the activity
undertaken by the RE/AMs for recruitment of the partner.
Undertaken the responsibility of reporting the activity
undertaken for sales and recruitment in the CACU system.

 Recruitment of the Management Trainees: - To undertake the

activity to ensure that the targeted management trainees are
recruited.

 Execution: - To Foresee the execution of the planned activity.

 Achievement of Targets: - To ensure that the targets in terms of

recruitment of partners, Net Sales, SIP Sales, Sale of Real Estate
Project and sales of NJ Gurukul Products are met.

 Secondary Role: -

 To Give Business Opportunity programme.

 To Give presentation in the monthly sales meet if told to.

 To give presentation in the basic training if instructed to do so.

 To ensure the compliance standards are adhered at his branch

and give feedback to the RM on any non-adherence of the same.

 Identifying the Weak area of RE/AMs and see that they undergo
the requisite training.

28
2.Scheduling the next rounds of interview for the
candidates who cleared their previous rounds of
interview by assisting the Zonal HR Executive.

2.1. Trainee Schedule the next round interview that is 2 nd

round of interview in meeting with Zonal HR by calling the
candidates who all are selected in 1st round of interview.

2.2. Process of scheduling interview is like the trainee have

to firstly communicate with Zonal HR as well as with
Candidate and ask them about their free time accordingly
decide a slots for interview.

2.3. According to the decided slot with the help of Zonal HR

the trainee has to send the online interview meeting link to
the candidates.

2.4. Before the 2nd round of interview the trainee have to

collect all the updated CVs of the selected candidate from the
1st round of interview.

2.5. After 2nd round of interview trainee have to schedule the

3rd round of interview of the candidates who all are cleared
their 2nd round of interview. And Scheduling Process is same
as it is in 2nd Round.

3. Compile and update candidate records in Excel

Sheet for making a clear understanding about the
candidate’s current position.

3.1. Trainee have to record all the details of a candidates in a

excel sheet like Date, Location, Position, Candidate Name,
Contact Number, E-Mail I’d, Remark, Aptitute Test, Result,
2nd Round Interview, Result, 3rd Round Interview, Result,
Final Record this type of the required information that can
give the correct information about and the current status of
every individual candidate.

3.2. Trainee not only have to make the excel sheet on the
daily basis but also send it to the Zonal HR.

29
In this 2 below Excel Sheet’s Trainee recorded all the
details of each and every candidate who all are recruited by
her in duration of that 2 months internship. As well as
results of all the 3 Rounds of Interview that they are faced.

30
31
32
In this Excel Sheet trainee recorded all the candidate’s
information who are pending for 3rd round of interview that is a
final round of interview in the company.

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In this Excel Sheet trainee recorded all that candidate
information who all are selected in 3 rd Round of interview that is
a Final Round of Interview.

In this Excel Sheet trainee recorded all the candidate information

who are applied for vacant position through LinkedIn.

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4. Assisting the Zonal HR Executive During an Audit of
Different Branche’s by matching the assets (IT & Non-IT
Assets) with the help of ID Number which is given by the
company at the time of providing the assets to the
different branche’s.

4.1. Trainee attended 2 Audits of a company which was held in 2

different branche’s, one of that held on 31 st August, 2022 in
Rashbhiari, Kolkata and another was held on 1 st October, 2022 Salt
Lake, Kolkata.

4.2. Trainee take part in that audit as a Zonal HR Executive Assistant.

4.3. Zonal HR is a Head of that Audit and all the reports of that Audit
is made by him only. And he not disclose any documents with trainee.

 Roles And Responsibilities of a trainee in Audit are: -

RESPONSIBILITIES
 Trainee get so many responsibilities during an audit like she
has to match all the assets (IT & Non- IT Assets) of that
particular branch with by the provided unique ID Numbers of
each and every asset which is given by the company main
branch.

 Then trainee have to check / review Sign Board, Certificates, all

the main documents of that branch.

 And also, she has to Analise the office working environment.

ROLES
 Trainee has to match all the assets (IT & Non- IT Assets) with
their unique ID number. IT Assets includes all the electronic
items and Non-IT Assets includes all the furniture. And then
make a list of that Assets current condition than the actual
condition.

 Then the trainee has to check all the sign boards which are
installed all over the office and reviewed all certificates and
documents like Payment of Gratuity Act, Shop and
Establishment, Trade License, Professional Tax, etc., of that
particular branch.

 And at last trainee has to Analise the working environment of

the office.

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3.4 Trainee’s Job Profile
Company NJ India Invest Pvt. Ltd.
Mode Work From Office
Department Human Resources
Duration 2 Months

Job Description

Recruiting Candidates

3.5 Trainee’s Contribution:

1. Trainee have Successfully recruited 241 Candidate’s from a

different location like Kharagpur, Guwahati, Raipur, Bhillai,
Kolkata (Salt Lake, Rashbhiari) Siliguri, Bhubaneswar, Ranchi
etc. for a different Job Profile’s like CRO (Customer Relationship
Officer), UM (Unit Manager), CMI (Center Manager Insurance),
BM (Branch Manager).

2. Total 4 Candidates are Joined the company yet and few are
pending to join whom Trainee have recruited.

3. Contributed in Audit of two different branches to be a part of

that Audit.

4. Performed every task with vigilance.

3.6 Learning Outcome

1. Learned about the whole HR process.

2. Learned how to review resumes analyze candidates and shortlist

them.

3. Learned how to conduct and schedule interviews.

4. Learned about the data management system.

5. Learned all the key aspects of being an HR Executive

(Reviewing CVS, Shortlisting, taking a Follow Up, Scheduling the
Interviews, Interviewing candidates).

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 Chapter 4: Conclusions

From the above discussion it can conclude such a way that since human
resource management is a continuously practicing issue so it plays a
significant role on organizations overall performance. If an organization
wants to gain full benefit from human resource management it should follow
all the sections of HRM. As a small AMC few persons are recruited for its
operations and performances. But it will expand soon or later and then the
number of HR employee may not be enough to run the company.

Committed and trustworthy employees are the most significant factors to

becoming an employer of choice, it is no surprise that companies and
organizations face significant challenges in developing energized and
engaged workforces. However, there is abundance of research to
demonstrate that increased employee commitment and trust in leadership
can positively impact the company’s bottom line. In fact, the true potential
of an organization can only be realized when the productivity level of all
individuals and teams are fully aligned, committed and energized to
successfully accomplish the goals of the organization. Thus, the objective of
every company should be to improve the desire of employees to stay in the
relationship they have with the company.

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 Chapter 5: Suggestions

5.1 Suggestions to the Company

1. NJ India Invest Pvt Ltd should focus more on advertisements,

banners or hoardings on streets, social media. So that each and
every people will come to know about it.

2. Take employees feedback every week in which the name of the

employee should be secret, if they are overloaded with work
pressure or they want anything from the company or any other
sort of discomfort which they are facing as an employee.

3. The management should create customers database and

continuously informing the investors about the available
facilities or opportunities which will work to achieve twin goal at
a time; one is direct marketing and another is large pool of
customer database.

5.2 Suggestions to the Department

1. HR Department should focus mainly on social media

advertisement. NJ should promote themself on Twitter,
Facebook, Instagram and other social networking sites for job
related vacancies.

2. For Recruitment of the Candidates Company have to use

different types of recruitment Sources and not only focused on
2-3 types of recruitment source.

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References

 https://www.njgroup.in/

 https://www.livemint.com/Companies/
dbOMPd17q3U3AmYiUeklOM/How-NJ- India-Invest-
became-Indias-giant-mutual-funds-distri.html

 https://www.slideshare.net/MuliyaManoj/nj-india-invest-
pvtltd-39745296

 https://docshare.tips/harish-project-of-nj-india-investment-

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