LOYALTY AWARDEES’ SOUVENIR

Term of Reference

BACKGROUND

The Subic Bay Metropolitan Authority (SBMA) is a government agency that was organized and
established by virtue of Republic Act 7227, otherwise known as the Bases Conversion Development Act
of 1992.

In February 5, 2018, during the meeting of SBMA Program on Awards and Incentive for Service
Excellence (PRAISE) Committee at the SBMA Board Room, amended the Policy on the Grant of Loyalty
Award with new cash value for souvenirs to all qualified SBMA employees who have rendered ten (10),
fifteen (15), twenty (20) and twenty five (25) years of continuous and satisfactory service in the
government. Said policy was approved by the SBMA Board of Directors under Resolution No. 18-05-
0697 dated May 10, 2018.

OBJECTIVE

To give SBMA Loyalty Awardees souvenirs on the third quarter of year 2022.

SCOPE OF SERVICES

ITEM 1: TROLLEY BAG - FOR LOYALTY AWARDEES WITH TEN (10) YEARS OF
SERVIE

Total Number of Awardees : 16

Unit Price / Item : P2,000.00
Total Amount : Php 32,000.00

PARTICULARS
Trolley Bag : Soft case, secured with a number lock; one short handle on top and on one side, has
a trolley with retractable handle on the top and corner-mounted 360 degree inline
skate wheels; one main zip compartment with a zip pocket on the flap, tabs secured
with click clasps, zip lining; two external zip pockets on the front; zip detailing to
adust the size; with SBMA Logo and wordings of “Subic Bay Metropolitan
Authority” embroidered on the extreme upper center of the bag.
Material Polyester
Color Black
Size Minimum of 15 in. W x 9 in. D x 20 in. L
Capacity Minimum of 10-15 kls
Packaging With gift tag writing the recipient’s name

ITEM 2: JACKET - FOR LOYALTY AWARDEES WITH FIFTEEN (15) YEARS OF

SERVICE

Total Number of Awardees : 10

Unit Price / Item : P3,000.00
Total Amount : Php 30,000.00

PARTICULARS
Jacket : With Collar, with Two Pockets in front, Two Secret Pocket inside, and Embroidered
SBMA Logo and wordings of “Subic Bay Metropolitan Authority” on the left chest.
Fabric Dakron Wool, Polyester
Color Black
Size 3XS – 3XL (His and Hers)
Packaging Ecobag with gift tag writing the recipient’s name
Supply and Delivery of Loyalty Awardees’ Souvenirs
Terms of Reference
May 19, 2022
ITEM 3: WRIST WATCH, CUSTOMIZED - FOR LOYALTY AWARDEES WITH
TWENTY (20) YEARS OF SERVICE

Total Number of Awardees : 35

Unit Price / Item : P4,000.00
Total Amount : Php 140,000.00

PARTICULARS
Wrist Watch : Battery Operated, Shock Proof, and Water Resistant, with SBMA Logo on the dial,
with Recipient’s Name and 20 Years in Government Service Engraved at the back
plate cover; Personalized Box
Material Metal Wristband, Stainless Steel
Color Two Tone (Gold and Silver)
Size His and Hers
Packaging With paper bag

ITEM 4: 10 KARATS GOLD RING, CUSTOMIZED - FOR LOYALTY AWARDEES WITH

TWENTY (25) YEARS OF SERVICE

Total Number of Awardees : 173

Unit Price / Item : P6,000.00
Total Amount : Php 1,038,000.00

PARTICULARS
Ring : 10 Karats Gold, embossed SBMA Logo and wordings of Subic Bay Metropolitan
Authority, and year 1997-2022 on top of the ring; embossed picture of “Volunteer’s
Monument” on the right side (Side A) and number 25 on the left side (Side B); and,
engraved SBMA at the back & front (Side C & D).
Packaging With paper bag

SUBMISSION OF PROTOTYPES

1. The supplier/contractor with the lowest calculated bid shall submit prototypes of the attached item’s
design within three (3) days from receipt of the Notice of Post Qualification. If recommended for
award, SBMA shall retain custody of all submitted prototypes. Otherwise, the prototypes shall be
returned to the bidders.

2. The approved prototype of the winning bidder shall become the property of SBMA. Said prototype
shall be the basis of comparison when the items are delivered.

3. Alternative samples of the souvenir items shall not be accepted.

DELIVERY SCHEDULE

The winning bidder shall deliver the prescribed quantity and quality of items within forty five (45)
working days from the signing of contract. Delivery shall be from Mondays to Fridays ONLY. No
deliveries shall made on Saturdays, Sundays, and Holidays.

WARRANTY

1. For the Wrist Watch award, the Warranty shall be for a period of one (1) year from date of
acceptance of the item.

2. Items that are found to be defective shall be replaced or repaired by the winning bidder without
additional charge to SBMA within fifteen (15) working days from the return of defective items.

Supply and Delivery of Loyalty Awardees’ Souvenirs

Terms of Reference
May 19, 2022
PAYMENT SCHEDULE

Payment shall be made within thirty (30) days upon completion and final acceptance by the Authorized
signatory of the PRAISE Committee.

Prepared by:

RINO R. DABU
Human Resource Management Officer III

Read and Approved by:

ATTY. RUEL JOHN T. KABIGTING ANTONIETTA P. SANQUI

Deputy Administrator for Administration Deputy Administrator for Finance
Vice-Chairperson Vice-Chairperson

VICENTE A. EVIDENTE, JR. VIVIAN O. ABALOS

Manager, Planning Development Office Manager, Human Resource Management Department
Member Member

RODEL R. MAYOR JOSMINIA A. TORRENUEVA

Division Chief III, Tourism Department Division Chief III, Proc. & Prop. Mngmt. Department
Representative, Chairman and Administrator’s Group Representative, Support Services Group

LEX BYRON MAGRATA FLORINDA A. GIRON

Division Chief III, Ecology Department Division Chief III, Gen. Bus. and Investment Department
Representative, Regulatory Group Representative, Business and Investment Group

ELMER L. LIBO ANNA JOY T. QUITO

Division Chief III, Telecommunications Department OIC, Trade Facilitation and Compliance Department
Representative, Public Services Group Representative, Operations Group

JOY Q. MANALANG
Buyer V, Proc. and Prop. Management Department
Representative, SBMA Employee’s Association

HON. ROLEN C. PAULINO

Chairman and Administrator
Chairperson

Supply and Delivery of Loyalty Awardees’ Souvenirs

Terms of Reference
May 19, 2022