EGEC SELF PLACEMENT INSTRUCTIONS FOR 2023

Submission of a Self Placement form on WIL (InPlace)

1. On the home page, there will be a Self Placement submission
button for the group you require to complete a placement for.
2. Click on the Self Placement submission button.
3. A Self Placement form will open.
7. When entering the Duration of the placement (days) - the
experience and duration will populate (e.g. for 3-5 years 15 days, for
Birth to 2 years 15 days and for Kindergarten 25 days).
8. Weekly Placement Roster is left blank. Please do not complete
this.

Placement Details Agency Details & Address

4. Your name and student number will be automatically populated. 9. Under Agency Name, enter the full and correct name of your
placement centre, capitalising first letter of each word, for example
5. Please select the correct Allocation Group for the placement you Wood Street Childcare Centre. Enter the centre’s phone number
are submitting this Self Placement for. under the Business Phone.

NOTE: Please ensure that you are enrolled in the relevant course 10. Enter the Street Address details (e.g. 22 Balmain Ave, Kew 3101)
and unit you are submitting the Self Placement for. If no options are
available here, you may not be enrolled – please contact the
Partnerships Office at inplace.edu@vu.edu.au) In the example
below the Self Placement submission is for students enrolled in
EBED.

6. Please add in the Placement Start and End Date (you can obtain
the dates from the Placement Calendar). If you wish to add or
change the dates later, please save the Form as a Draft only.

NOTE: You will need to give 2 weeks’ notice to the Placements

Office to confirm your Self Placement.

Victoria University – VU WIL System Quick Reference Guide Updated: 28/02/2023 User Support: partnerships.edu@vu.edu.au Page 1
Agency Contact Details
11. Enter in the Agency Contact Details – this is the name and
surname of the Centre Director or Centre’s Student Coordinator who
will be receiving your placement documentation and assessment
report link.
Please enter the Title, Given Name and Surname. Please ensure
that you have spelt the name of the person correctly and used
proper capitalisation. E.g. Jamie, not jamie. Enter their phone
number and email address. Please ensure the email address is
correct.
Supervisor Contact Details
12. Place a tick in the box that says the Contact person is the
Placement Supervisor.
Victoria University – VU WIL System Quick Reference Guide Updated: 28/02/2023
Additional Details
13. Provide the Full Name of your Personal/Professional Contact:
• Personal - If you know someone personally that works there and you
have spoken with them about your placement, you can write their
name and details as your ‘personal’ contact.
• Professional – if you have spoken with the Centre Director about
your placement, write their full name as your ‘professional’ contact.
14. Provide the Position that your personal/professional contact holds
at the Centre. (e.g. Centre Director, Educational Leader, 2IC).
15. Provide your relationship to the personal/professional contact
(e.g., family friend/auntie/uncle/neighbour, no relationship, etc).
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Confirmation of STC or Director Contact:
16. Confirm if you have spoken to the Student Teacher
Coordinator/Centre Director by ticking the box.
17. Confirm if you have provided full details to the Student Teacher
Coordinator/Centre Director (e.g., total number of days/dates/reports
required) by ticking the box.
Workplace Approval:
18. Confirm if the placement will be taking place at your workplace.
If you are currently working in the centre, please check the
Workplace Placement information on COMM-2023 space and
upload the completed Mentoring Plan, signed by your Centre
Director, your Mentor and you.
Victoria University – VU WIL System Quick Reference Guide Updated: 28/02/2023
Special Consideration
19. Special Consideration form – this is only applicable for the
kindergarten placement (unit ECE6005 or ECE6014) as per the
Workplace Placement information on COMM-2023 space.
20. Click Submit or alternatively you can Save as Draft and return to it
later to add or change your information. Please note, once
submitted the Self Placement cannot be amended.
21. The Self Placement application has now been submitted for the
EGEC Placements Team to review and approve your placement.
The green confirmation box should appear briefly in the top right-
hand corner.
NOTE: You cannot begin a placement without University
confirmation email due to legal implications.
NOTE: Please check your WIL record regularly. If there is no
confirmed placement appearing on your WIL record, you
cannot attend the placement. Placements that were running
without University’s approval will not be accepted and you will
be asked to re-do your placement.
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22. A number 1 should appear next to the submission button now.

23. Reviewing the submission is done by clicking on the Self

Placement submission button, scroll to the bottom of the page and
click View 1 submitted.

SELF PLACEMENTS GUIDELINES:

1. The EGEC Placements Office will review your Self Placement details. Please allow 14 days for your placement to be approved.

2. Check your WIL record and your VU email for placement details regularly. If the placement is not confirmed for any reason, you will be notified of
this outcome.

3. If there is no sufficient details provided, or you have entered the placement start date that is in the past, the form will be returned to you marked as
“INCOMPLETE” with the message in the feedback box outlining the reason. You will be able to enter additional details, adjust your dates or upload the
missing document and re-submit the same form for approval.

4. If your Self Placement was returned to you for the reasons outlined above and you have not resubmitted your form with the correct details within 5
working days, your Self Placement will be returned to you as “NOT APPROVED” with the message in the feedback box outlining the reason. You will
need to submit the new Self Placement form with the correct information and 14 days weeks’ notice for approval.

5. Once your Self Placement is confirmed, you will receive an email with your placement confirmation details. The email will be sent from WIL to your
VU student email account. Please contact your placement centre immediately to confirm your attendance and discuss induction process.

6. Once your placement is confirmed, the EGEC Placements Office will send your placement documentation to your placement centre.

7. Please notify the EGEC Placements Office and your placement centre of any changes to your placement details.

Victoria University – VU WIL System Quick Reference Guide Updated: 28/02/2023 User Support: partnerships.edu@vu.edu.au Page 4