RISK ASSESSMENT

COUNTRY *************

Location (Rooms or areas of installation) **

Description of installation Multimedia Room Installation (5 structural projects

with audio visual) – free standing
Dates (Installation & de-installation) 30th to 31st May 2023

Completed By (your name) *************

Version No. (Please number each version 1

created or updated 1, 2, 3…)

Risk Rating Information

(Please use this as a guide when assessing your risks)
Likelihood
1. Extremely Unlikely
2. Possible but unlikely
3. Conceivable
4. Probably would happen at some point
5. Almost certain to happen
Severity
1. No or minimum injury or No equipment or property damage
2. First aid treatment on-site or Minimum equipment or property damage
3. First aid treatment off-site or Equipment and property damage
4. Major injury or hospitalization or Localized equipment or property damage
5. Fatality or Extensive property or equipment damage
1-6 LOW RISK: Action is required to lower the risk. Time effort and money must be proportionate to the
risk
7-15 MEDIUM RISK: Action is required to control the risk. Immediate short-term measures may be
required
8-25 HIGH RISK: Action is required urgently to control the risk. Further resources are almost inevitable

Note 1: E.g. A hazard with a severity rating of 3 (first aid treatment off-site) and a likelihood rating
of 2 (possible but unlikely) would have a risk rating factor of 6, which would be considered a low
risk.

Note 2: Please use the Risk Assessment guidance note on the page above when completing this
risk assessment.

Note 3: The example below in red text has been added to demonstrate how this document should
be completed. Please edit this section accordingly or remove it before submission.

1
Task
- Hazard
- People at risk
Job Operations:
Use of Hand Tools –
hammer, screwdriver, pliers Installation teams will be provided
Hazard:
Injury due to improper use or Users will carry out visual
defective equipment
People at risk:
Installation team Somerset
House staff
LDB staff
Other contractors
Job Operations:
Installation of floor covering rubburised sub-surface is placed
Hazard:
Injury due to falling down
because of a pleat in carpet the room the carpet is weighted
People at risk:
Installation team Somerset
House staff
LDB staff
Other contractors
Job Operations:
Freestanding Elements:
3 stands for costume
structures
Hazard:
Injury due to collapsing
structure
People at risk:
Installation team Somerset
House staff
LDB staff
Other contractors
Control Measures Further Controls Risk Rating
(To reduce the risk as low as (If required) (With control
reasonably practicable) measures)
All staff using hand tools will be Hand tools will be stored in Severity:2
appropriately trained to do so. a lockable container and in Likelihood:2
areas that are only Risk Rating:4
with adequate tools to carry out accessible by authorised LOW RISK
each task. personnel.
Safe lifting practices when
inspections prior to commencing moving boxes / equipment
works.
A special floor cloth with a Carry out test prior to Severity:1
coming to site. Only carpet Likelihood:1
under the carpet to prevent fitters onsite during Risk Rating: 2
folding. installation of carpet. LOW RISK
Close to the entrances / exits of
down with a metal plate that is
glued between carpet and floor
cloth to prevent the carpet from
rippling
The costume structures are fixed Design tested prior to site Severity:4
to metal plates that act as installation. Supervisor to Likelihood:1
spreaders as well as ballast. The instruct installation staff on Risk Rating: 4
metal plates are covered with proper assembly. LOW RISK
carpet to prevent further toppling.
The weight of the plates differ
between 50 – 72 kg, the structures
weigh less then 20kg each.The
metal paltes are not bigger than
the costume structures to prevent
trip hazards. Structures placed
away from walkways
2
Job operation: All Staff using drill to be Project Manager to ensure Severity: 3
Use of cordless drill (power competent. appropriate drill and bits to Likelihood: 2
tool) Drill to be inspected prior to each be provided to installers. Risk Rating: 6
use; all fittings (bits) to be the LOW RISK
Hazard: correct ones for the model.
Injury, damage to property Battery charger to be placed close
due to improper use or to wall away from walkways to
defective equipment prevent trips. Battery charger to be
PAT tested onsite by electrician.
People at risk: User to wear gloves when
Installation team, Somerset operating drill.
House staff Drill to be tidied away at end of
LDB staff day in locked site boxes.
Other contractors

Job Operation: All staff connecting and handling Monitor equipment working Severity:2
Use of Electrical Appliances Electrical Appliances will be properly during installation Likelihood:2
as part of design competent and appropriately phase. Risk Rating:4
trained to do so. The entire LOW RISK
Hazard: installation is to be preinstalled
Electric Shocks, fire, burns and tested prior to the set up in
Somerset House, also all
People at risk: Electrical Appliances will be tested
Installation team Somerset as a whole system.
House staff All equipment is PAT tested, all
LDB staff cables are tidied and run safely
Other contractors. Members along walls and structures so not
of the public to create trip hazzards.
All equipment to comply with EU /
BS standards.
Equipment to be inspected for any
possible damages upon unpacking
onsite.
Power consumption of all
equipment to be submitted to LDB
project team during install phase
to ensure no overloading of
sockets.

3
Operations: The design installation methods Supervisor / project Severity:4
Working at height – Using will priopritise all assembly / manager to oversee work Likelihood:1
step ladder disassembly work to take place at at height. Toolbox talks to Risk Rating:4
floor level as much as possible. take place with whole team
Hazard: Where work at height cannot be to brief of risks / keep away LOW RISK
Injury or death due to fall from avoided, it will be kept to a from exclusion zones etc.
height or, dropped equipment; minimum.
damage to property The maximum height installation
team has to go up is no more than
3m.
Step ladder provided will be in
People at risk: good working order.
Installation team Somerset Workers working at height will be
House staff competent and appropriately
LDB staff trained.
Other contractors Ladder to be inspected prior to
use for any defect. If any defect is
found the ladder will not be used,
it will be removed from site and a
replacement brought to site.
Worker to ensure ladder is
positioned on levelled floor away
from obstacles.
Worker to always maintain 3 point
of contact when working at height.
No standing on last step of stepp
ladder. Ladder to be footed where
appropriate.
When work at height takes place,
a safe exclusion zone will be in
place around work at height area,
no other staff allowed in exclusion
zone.
Second worker to assist worker
working at height to pass tools /
materials to reduce risk of falling
object / tool.
Worker on ground to wear hard
hat.
Entire installation is to be
preinstalled in Austria, so
installation team will practice work
at height operation and adjust
design as appropriate to minimise
work at height and simplify tasks.

4
Operation / risk:
installation works
Hazard:
Damage to venue during
insallation / dismantling
Persons at risk:
Designer/installation staff
Somerset House staff
LDB staff
Other contractors
Approved shipper to handle all LDB / Venue staff to be Severity:1
boxes to room. consulted if installation Likelihood:1
All staff to be briefed on how to team unsure of fixings / Risk Rating:1
handle boxes once delivered. All items close to room LOW RISK
boxes placed away from walls / features.
windows / room features.
Floor protection to be installed
before installation works start.
No fixings on walls other than by
approved installers.
Any metal objects placed on floor
to be fitted with neoprene pads.

All loads to be carried not to All loads to be checked Severity:4

Operation / risk:
Carrying elements / boxes
Hazards:
manual handling injury
Persons at risk:
Designer/installation staff
exceed 25kg per person. during test build. Likelihood:1
All staff carrying out manual Risk Rating:4
handling to be appropriately LOW RISK
trained. Toolbox talks to take
place with Supervisor each day.
All elements to be packed in such
a way that packages are easy to
carry.
Mechanical aids to be used to
prop / lift heavier loads.
Heavier loads to be carried by
minimum 2 persons. All workers
told to seek help if a load is too
heavy for them to carry.
Staff to be wearing safety boots
and gloves at all times during
installation.

Operation / risk: All construction materials to be fire Project Manager to obtain Severity:5
Fire retardant to minimum UK class 1 / and send all fire certificates Likelihood:1
EU class B. Certificates to be to LDB. Risk Rating:5
Hazard: obtained from suppliers and LOW RISK
Fire submitted to LDB.
Paints used to be fire retardant
Persons at risk: paint.
Designer/installation staff Only source of heat is electrical
Somerset House staff equipment, all electrical equiment
LDB staff to be tested, inspected before
Other contractors Members of being connected. All cables to be
the public laid so they cannot get damaged.
Electrical applicance to be placed
in ventilated place so they can
operate properly.

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Operation / risk:
General installation works
Hazard:
Slips, Trips and Falls
Persons at risk:
Designer/installation staff
Somerset House staff
LDB staff
Other contractors
Operation / risk:
General installation works
Hazard:
Lack of Personal Protective
Equipment (PPE)
Persons at risk:
Designer/installation staff
Somerset House staff
LDB staff
Other contractors
Floor lighting equipment are LED
(not generating heat).
Fire detectors will not be
obstructed.
All staff to be briefed on
emergency procedure submitted
by LDB.
No smoking inside the building.
Room to be kept tidy during Supervisor to monitor Severity:3
installation, team members on housekeeping during Likelihood:2
hand to tidy up when items are installation / liaise with LDB Risk Rating:6
unpacked, packaging to be flat for removal of domestic LOW RISK
packed as soon as unwrapped. rubbish.
Rubbish to be bagged and
labelled.
No tools to be left on floor
unattended.
All cables to be laid along walls
and structures so not to create trip
hazards.
Number of workers to be kept to
minimum to ensrue no
overcrowding of space.
Tidy up at end of each day.
All installation team members to Project Manager to collect Severity:4
be briefed to come to site with sizes, details fo all Likelihood:1
safety boots and hi-viz vest. installation team member Risk Rating:4
PPE to be provided to all and arrange for PPE to be LOW RISK
installation team members. provides / sent to site for
Workers to be proviced with spares.
gloves, hi-vis, boots.
Hard hats and spare PPE sent to
site in site boxes as spares.
All staff to keep PPE and take to
site each day.
6
LIVE PHASE All equipment to be placed in in Project Manager and Severity:4
Activity: locked cupboards away from design team to be made Likelihood:1
Visit of Pavilion during public use. Only intended interface available for advice if any Risk Rating:4
open period elements to be public facing. issues. Installation team to LOW RISK
Audio visual equipment will be carry out remedial works if
Hazard: mounted on frames / incorporated required.
Improper use of equipment within walls and secured properly.
Slip, trip, fall All fixings cheked before
Electrical deffect completing installation and
completion certificate produced by
Persons at risk: installation supervisor and
Designer/brand staff approved suppliers.
Somerset House staff Signage in place instructing
LDB staff, visitors visitors about how to interact with
equipment.
Plinths and carpet will be a
different colour contrasting from
colour of floor. Structures, plinths
and carpet to be checked for trip
hazard prior to completing
installation. No electrical cables to
be positionned in reach of public.
Sufficient lighting levels when
exhibition is open to public.
Equipment to be regularly checked
by exhibition staff and LDB staff.
LDB staff to be instructed on
switch on and switch off
procedures.

7
 METHOD STATEMENT

Description of the Tasks Activity:

Setup of exhibition ************* for LDB 2023
Project Name: *************
Site Address: Somerset House - Strand, London WC2R 1LA, UK
Start Date / Time: 29th May 2023
Finish Date / Time:
31st May 2023

Names: Role / Discipline:

************* Supervisor, Setup Team

************* Staff / Setup Team

Personnel involved: ************* Staff / Setup Team
Technical Planning and
************* Engeneering

Supervisor Name: *************

Supervisor Role: *************
Supervisor Mobile: *************
Steel frames 25x25x1,5mm square tubing (prefabricated)
Timber frame (prefabricated) with fire retardant coating
PVC Panels (prefabricated)
Corrugated sheet metal
Wooden furniture pieces with fire retardant coating
Event carpet
Key Materials Required:
Acrylic mirror
Projector/beamer
Stereo speakers and amplifier
Video projector
Audio Speakers

Key Plant / Tools required: cordless screwdriver (drill), hammer

wrench

Other essential equipment:

stepladder

8
Specific Identified Residual Hazzard
(i.e. storage of fuel, work at height
etc.) Work at height
Specific Staff Training
Requirements: no
1. Follow briefing from supervisor and follow site induction
2. Delivery of the carpet and carpet related material &
equipment
3. Unpacking carpet and laying out carpet
4. Unpack steel structure.
5. Assembly of steel structure of the first exhibit in the middle of
the room (connecting the individual pieces with nuts and bolts. )
6. Moving the steel structure to the corners/walls.
7. Weight down steel structure with concrete blocks.
8. repeat for the other exhibits
9. mount speakers and beamers on the steel structure
10. run cables from sockets to the electronic devices
6
11. secure cables to the steel structure
12. test electronics
13. attach covering panels to the steel structure with 8mm
screws,
14. unpack and mount the small details of the exhibit like
artificial plants, props, books, etc on the panels.
15. unpack the bigger free standing exhibits (masks) and arrange
in the room
16. collect packing material in one or two of the shipping crates
to be collected by the shipping company for storage during the
duration of LDB.
Last: Collect all tools and leftover equipment, clean up
Temporary Supports and props
required to facilitate the works:
Wooden stand to support larger element when fixing together

Method of Access and Egress to the

work area: walking, carrying tools and equipment by hand – no work at
heigh access required
Fall Protection Measures:
(Where work at height cannot be
eliminated - consider both
Personnel & Materials) N/A
Hazardous Substances:
List substance and their related
hazards
(attached COSHH Assessments and
Materials Safety Data Sheets) N/A
Safe Working Loads and where to
find them: N/A

9
Required Personnel Protective
Safety Boots
Equipment: Hard Hats
(list all PPE that must be worn)
Hi-Viz
Safety Gloves

Emergency Procedures: London Design Biennale Emergency Procedures will be followed,

as provided by the Organisers

Name of Onsite First Aider: Somerset House Security

First Aid / Facility
First Aid Kit Location:
Location of Nearest Hospital:
LDB First Aider
Security Control, LDB Site
Office
St Thomas’s Hospital
Westminster Bridge Rd,
Lambeth, London SE1 7EH

Other Information and Comments:

All work will be undertaken by qualified competent personnel with experience of the type of work
described above, and in all cases in full accordance with safety procedures specified in the company’s
Health and Safety Policy.

Prepared by (Name):
*************
Position:
*************
Date:
*************
Reviewed by (Name)
*************
Position:
*************
Date:
*************

10
 METHOD STATEMENT BRIEFING RECORD
Briefing Delivered by:
Position:
Date:
We (the undersigned) have read and understood the attached method statement and will comply
with the specified requirements and control measures. If the work activity changes or deviates from
that originally envisaged, we will seek further advice and request an amended method statement.
Name: Signature: Date:

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