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RFQ Scope of Services
RFQ Scope of Services
R00
Date: 30-03-2022
Document Owner: Baris Bekdik
Author: Johan Ulrik Reimers
Reviewer: Troels Geltzer Dinesen
Approver: Anders Drejfeldt
Table of Contents
1. Purpose ............................................................................................................. 3
2. Project Description ........................................................................................... 3
3. Site and Buildings............................................................................................. 4
3.1. Permitting .......................................................................................................... 4
3.2. Site Works ......................................................................................................... 4
3.3. Buildings design ............................................................................................... 7
3.4. Production and office/social building ............................................................. 9
3.5. Demolition of existing tent structure ............................................................ 12
3.6. Demolition of the existing storage building ................................................. 13
4. Concept Study ................................................................................................ 13
5. Design .............................................................................................................. 14
5.1. Detailed design ............................................................................................... 14
5.2. Demolition design ........................................................................................... 15
6. Copyright of design ........................................................................................ 15
7. Operating and maintenance instructions ..................................................... 16
8. Supervision ..................................................................................................... 16
9. Fire concept .................................................................................................... 17
9.1. Fire safety ........................................................................................................ 17
9.2. Fire scenario ................................................................................................... 18
10. Bill of quantities (BOQ) .................................................................................. 18
11. Meetings .......................................................................................................... 19
12. Milestones ....................................................................................................... 19
13. Appendix 2 GRODAN – Project Requirements ( Documentation department)
19
14. Appendix 6 GRODAN – SAFETY ( you can use example from MAL5) ....... 19
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Doc. No.:
CIVIL
PR-11369.999.01.00.S.001.R00
MAL Euro Slabline2 Rev.: 01
Group Technology
Scope of Services Page 3 of 19
1. Purpose
In this document the scope elements of the Civil Design and Engineering services is
described.
Dimensions indicated under the individual buildings and structures are external
dimensions and are approximate only. Heights of structures are maximum heights and
elevations have been related to final ground level. Lengths indicated for sloped
members refer to the horizontal projection.
2. Project Description
The project is to construction of a new off-line Grodan production facility, located on Client’s
existing production plant in Malkinia, The Republic of Poland. Figure 1, shows the intended
location of the future production plant.
The future production facility will be made up of two buildings: Production/storage building
and an office/social building. The production building will consist of two floors, with storage
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area on the ground floor and production located on the first floor. Next to the production
building will be an office/social building with four floors, which will house offices, spare part
storage, social rooms, workshops, etc.
Aside from the new buildings, the project also includes the demolition and removal of
existing structures and installations.
3.1. Permitting
Permitting
Permitting process includes, but not limited to the following:
• Building permits
• Operational permits
• All required documentation for obtaining all required permits
• Subcontract and manage subcontractors needed to carry out any parts of
or all documentation required to obtaining all permits
• Any and all interaction with local and national authorities throughout the
• permit process.
• All other work required to obtain all required permits
• All work and interaction with authorities throughout the permitting process
• Subcontract and manage subcontractors needed to carry out any or all parts of the
works and documentation required in connection with topographic surveys
• Proposed levels for roads, buildings and general site
• Temporary construction fence and temporary site village
• All other work required to complete the early works
• All work to be carried out in accordance with local and national requirements and
the Client’s requirements
• All interaction with authorities throughout the early works
• Plan for the dismantled, removal of existing tent structure in a way as not to damage
it allowing for it to be returned to owner
• Plan for demolition of concrete below tent structure to natural ground and laydown
area for concrete debris
• Plan for demolition of storage building to natural ground level and laydown area for
all types of building debris.
• Make drawings showing where the laydown areas are to be located on site
• Prepare necessary specification for the build-up of any laydown area
• All other work required to obtain all required permits
• All work and interaction with authorities throughout the permit process
• Site roads, paving and curbing, including tying in with existing access road design
where required according to local and nation rules and regulation and Client’s
requirements
• Necessary design and layout drawings for roads and paved areas
• Signage and road marking where required according to local and nation laws and
regulation as well as Client’s requirements
• Design drawings necessary for establishing self-draining road and pavements
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Group Technology
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• All work and interaction with authorities throughout the approval process
• Supply of production and domestic water should come from existing production and
domestic water network
• Assess if the capacity of existing network allows for connection of new buildings
• Design of new production and domestic water system for all buildings included in
the project and the connection to the existing production and domestic water system
• Design and layout of new production and domestic water system including but not
limited to: Trenches, connections to existing sewage and water pipes, safety
features, etc. in accordance with local and national laws and regulations and the
Client’s requirements
• Apply for all required connection permits
• All work and interaction with authorities throughout design permitting process
• Production foul water, site domestic foul water and trade effluent is to be discharged
to the existing below ground drainage pipework system
• Design of sewage system for all buildings included in the project and the connect to
the existing on-site sewage system
• Design and layout of new sewage system including but not limited to: Trenches,
connections to existing sewage pipes, safety features, etc. in accordance with local
and national laws and regulations and the Client’s requirements
• Apply for all required connection permits
• All work and interaction with authorities throughout the design permitting process
Mechanical
On-site mechanical to include, but not be limited to:
• Design of new mechanical supply for all buildings included in the project and the
connection to the existing to either existing or new mechanical system
• Design and layout of new external and internal mechanical system including but not
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PR-11369.999.01.00.S.001.R00
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Scope of Services Page 7 of 19
limited to: Trenches, connections and entry points, safety features, etc. in
accordance with local and national laws and regulations and the Client’s
requirements
• Access systems according to the Client’s requirements
• Apply for all required connection permits
• All work and interaction with authorities throughout the design permitting process
Electrical
On-site electrical to include, but not be limited to the following:
• Supply of electricity to the buildings is to come from the existing electrical network
• Design of new electrical supply for all buildings included in the project and the
connection to the existing electrical system
• Design and layout of new electrical system including but not limited to: Trenches,
connections to existing electrical network, safety features, etc. in accordance with
local and national laws and regulations and the Client’s requirements
• Access systems according to the Client’s requirements
• Apply for all required connection permits
• All work and interaction with authorities throughout the design permitting process
• Electricity
• Domestic water
• Mechanical
• Internet
• Drainage
• Construction fence
• Gates
• Lights
• Waste handling
Architectural design
Architectural design of the buildings should include, but not be limited to the following:
Structural design
Structural design of the buildings should include, but not be limited to the following:
Mechanical design
Mechanical and plumbing design of the buildings should include, but not be limited to the
following:
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Electrical design
Electrical design of the buildings should include, but not be limited to the following:
Façade walls should be constructed such, it is possible in the future to make new openings
in them.
Layout of movement and construction joints must be laid out in such a manner the their
function is not impaired and accessible for repair and maintenance.
Plinths for robots must be provided on the first floor, which do not allow transition of
vibration to the surrounding structure.
Opening sizes and location will be in accordance with the layout drawings.
The façade facing MAL5 must be considered a firewall.
The gable wall facing the office/social building must be considered a firewall.
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Scope of Services Page 11 of 19
Openings between fire compartments must be fire protected according to local laws,
regulations and the Client’s requirements.
Building services; Heating and cooling system, above ground drainage and domestic water
system.
Internal electrical and panel room in concrete blocks or other material with raised floor and
inert gas fire protection.
Skylights are to be mounted on the roof in accordance with local and national laws and
regulations and the Client’s requirements.
Building services; Heating and cooling system, above ground drainage and domestic water
system.
Office/Social Building
Number of stories: 4
Opening sizes and location will be in accordance with the layout drawings. The façade facing
the production building must be considered a firewall.
Openings between fire compartments must be fire protected according to local laws,
regulations and the Client’s requirements.
Building services; Heating and cooling system, above ground drainage and domestic water
system.
Internal access to all floor of the building with stairs and personnel and service lifts.
HVAC, ventilation and other equipment for both office/social and production building to be
place on the roof.
Provide a laydown area where the tent structure can be stored, such that it is protected
against any damage until the owner removes it from site.
Demolition of the concrete platform, on which the current tent structure is placed, to natural
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ground.
Provide laydown area where debris from demolition can be temporarily stored until removal
from site.
Ensure laydown area for concrete debris meets all local and national laws and regulations.
Provide a laydown area where debris from demolition can be stored, and different materials
can be separated in accordance with local and national laws and regulations.
4. Concept Study
Concepcion Study (CS) - is a set of design studies in which the main design study is the
Building Permit.
The Concepcion Study stage, depending on the needs, also includes other design studies,
e.g.:
• Materials for the application for a decision to authorise the realisation of a road
investment,
• Demolition projects,
• Materials for obtaining opinions, arrangements, permits and permissions required
by special regulations, and other design materials
• Preparing maps for design purposes,
• Geodetic and cartographic documentation (including designs of property divisions)
and formal and legal documentation related to the acquisition of real estate,
• Geotechnical opinion, Soil investigation documentation, Geotechnical design
• Operation manuals.
Permit Design (PB) - is a permit design study which serves the purpose of:
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The building permit design should be performed to the extent necessary to obtain all types
of permits required by law for the execution of the construction work under the
task.
5. Design
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• Structural
• Mechanical
• Electrical
• Technological
• Material
• Equipment
Participating in the tender procedure(s) to select the contractor for the construction
works implemented on the basis of the documentation constituting the subject of the
contract, by answering (within the timeframe set by the client) the contractors' questions
concerning the documentation constituting the subject of the contract and preparing a
comparison of the contractors' offers within the timeframe agreed with the client
The technical specifications for the execution and acceptance of works also contain sets
of requirements necessary to determine the standard and quality of execution of the
works with respect to the manner of execution, properties of construction products and
evaluation of the correctness of execution of individual works (system of quality control
system).
6. Copyright of design
The Consultant doing the detailed documentation shall transfer copyright to Client in its ‘
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entirety upon payment by the Client for the documentation. Consequently, Client may use
the said project in its entirety or in any parts at further implementation stages.
8. Supervision
The scope of service of the Consultant’s supervision duties during the execution of the
project includes in particular:
The Consultant doing the 3D models and as-built documentation shall transfer copyright
to the Client of all design documentation in its entirety, automatically, upon payment by
the Client for the documentation. Consequently, Client may use the said project in its
entirety or in any parts at further implementation stages.
Before submitting a bid, it is recommended that a site visit is carried out and that all
available material relating to the subject is studied. The level of detail of the pre-bid
reconnaissance is entirely up to the Contractor and cannot be discussed or negotiated in
any way after the bid has been submitted.
Preparation of the health and safety information for project ( BIOZ) prepared in
accordance with the Regulation of the Minister of Infrastructure of 23.06.2003 on
information concerning safety and health protection and the safety and health protection
plan (Journal of Laws 2003 No. 120, item 1126 - as amended).
Participating in the tender procedure(s) to select the contractor for the construction
works implemented on the basis of the documentation constituting the subject of the
contract, by answering (within the timeframe set by the client) the contractors' questions
concerning the documentation constituting the subject of the contract and preparing a
comparison of the contractors' offers within the timeframe agreed with the client
9. Fire concept
• Adequate means of escape should be provided such as but not limited to:
o Layout of sufficient escape routes out of the structure promotional to number
of occupants.
o Necessary ventilation of escape routes including hallways and stairs.
• Clear path to escape doors such as but not limited to:
o Luminescent lights along escape route and above doors.
o Outline clear pathways to exit doors.
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Doc. No.:
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Scope of Services Page 18 of 19
• Smoke detection systems should include but not be limited to the following:
o Layout and design of smoke and heat detectors and suppression systems.
o Layout of fire extinguishers, hose reels, fire blankets, fire alarms, etc.
• Strategy to reduce fire hazard should include but not be limited to:
o Activities taking place in the building.
o Number of dangers points.
• Design of load bearing and internal structures should include but not be limited to:
o Load bearing structures must be designed to withstand a fire for the time
period required by national codes and legislation for this type of building.
o Internal partions, openings and routs along which the fire can travel must be
designed according to national codes and legislation for this type of building.
The fire strategy be made by a certified fire engineer, and the strategy must be approved
by local fire authorities (fire brigade).
Furthermore, the Consultant must also make a fire simulation as part of the development
of fire scenarios.
to all branches.
11. Meetings
The designer is obliged to keep a one record of meetings with the client, including any
changes made to the design. The protocol should be kept in the same form for the whole
task.
The participating designer should be familiar with the Autodesk Construction Cloud (ACC)
platform to the extent possible for the exchange of project documentation as well as for the
cooperation with the client in the preparation of the documentation and the exchange of
questions and answers.
12. Milestones
The following milestones are applicable for the design process:
• Concept Study 11.03.2023
• Detailed Design 09.05.2023
• Fire Concept 10.03.2023
• List of Bill of Quantities (BoQ) 16.05.2023
• Approved civil design – building permit package 04.10.2023
• Approved civil design – tender package 09.12.2023
14. Appendix 6 GRODAN – SAFETY ( you can use example from MAL5)
See PR-11369.999.01.00.S.008.R00 Appendix 6-Safety Requirements Supplier
This document is the property of ROCKWOOL – Group Technology. Subject to copyright protection.