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A Practical Handbook of Templates-1
A Practical Handbook of Templates-1
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CONCLUDING NOTE 18
TABLE OF CONTENTS
CHAPTER 1 7YLZ\ITPZZPVU0UX\PY` 05
CHAPTER *V]LYSL[[LY 07
CHAPTER 0UX\PY`HIV\[[OLJ\YYLU[Z[H[\ZVM`V\YWHWLY 08
CHAPTER 9LZWVUZL[VYL]PL^LYJVTTLU[Z 10
CHAPTER ,_[LUZPVUVMKLHKSPULMVYZ\ITP[[PUNYL]PZLKTHU\ZJYPW[ 12
CHAPTER 0UX\PY`HIV\[KLSH`PUKLJPZPVU 13
CHAPTER 9LX\LZ[[VL_WLKP[L[OLKLJPZPVU^OLU`V\ULLKP[MVYNYHK\H[PVU 14
CHAPTER :\ITP[[PUNHYL]PZLKTHU\ZJYPW[HZHUL^Z\ITPZZPVU 15
CHAPTER >P[OKYH^PUN`V\YTHU\ZJYPW[MYVTHQV\YUHS 16
CHAPTER (WWSPJH[PVUMVY(7*^HP]LY 17
2
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KAKOLI MAJUMDER
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SENIOR WRITER & EDITOR, EDITAGE INSIGHTS
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PRE-SUBMISSION INQUIRY
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I have attached a summary of the manuscript. Thank you for considering this
pre-submission enquiry. I look forward to your response.
Sincerely,
[Your Name]
!@AB6@C!#DE:#D:FG6CD:
6
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COVER LETTER
original article.
While many studies have investigated the [briefly describe the existing state of
knowledge on the subject] ,I have not come across a paper that deals with
*&24)+&,05$'2)0/Q,(0/)41$4)$):&3/0)'/44/0)&0)2,B-(22(&5)
[the subject/theme/topic of your study] . We conducted [brief description of
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methods]and came up with [give a brief overview of results] .I feel that [why
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$A$0/)&;)41/)$:4,$')(-9$:4)41$4)$):&3/0)'/44/0):$5)1$3/K) your research is important and what future direction it might offer] .
(4)90&3(./2)$5)/8:/''/54)&99&04,5(46)4&):&--,5(:$4/)
I believe that the findings of this study are relevant to the scope of your
A(41)41/)+&,05$')/.(4&0)$5.).0$A)1(2)&0)1/0)(54/0/24)4&)41/)
journal and will be of interest to its readership. I have provided tables
2,B-(44/.)-$5,2:0(94C)U&,05$')/.(4&02)$0/)2A$-9/.)
summarizing the findings. If required, the entire data can be made available
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'/44/0)1/'92)-$%/)$)=&&.);(024)(-90/22(&5)$5.)=/5/0$4/2) as supplementary information [optional/only if applicable] . Do let me know
(54/0/24)(5)6&,0)-$5,2:0(94C if you wish to have a look at them.
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CHAPTER 3
,2/)LX/$0)/.(4&0N
INQUIRY ABOUT THE
CURRENT STATUS OF YOUR
PAPER
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SHARE
9
CHAPTER 4
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RESPONSES TO PEER
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REVIEWER COMMENTS
^/44(5=)6&,0)A&0%)9,B'(21/.)(5)$)9//0J0/3(/A/.)+&,05$')$'-&24)$'A$62)
(53&'3/2)0/3(2(5=)6&,0)-$5,2:0(94)$4)'/$24)&5:/C)O5:/)6&,)0/:/(3/)$)
Dear Dr./ Mr./Ms. XXX [Editor's name] , 0/Q,/24);&0)-$+&0)&0)-(5&0)0/3(2(&52@)6&,)1$3/)4&)0/3(2/)41/)-$5,2:0(94)
I have submitted my revised manuscript titled [Insert B$2/.)&5)41/)9//0)0/3(/A/0):&--/542C ?1/)0/3(2/.)-$5,2:0(94)(2)41/5)
manuscript title] ; manuscript id [insert id] to your journal via 2,B-(44/.)4&)41/)+&,05$' $'&5=)A(41)$)9&(54JB6J9&(54)0/29&52/)4&)41/)
0/3(/A/0):&--/542C)H)0/2,B-(22(&5):&3/0)'/44/0)21&,'.)B/)2/54)4&)41/)
the online submission system on dd/mm/yyyy[date of
/.(4&0)$'&5=)A(41)41/)$,41&072)0/29&52/2)4&)41/)9//0)0/3(/A/0):&--/542C)
submission] . Two days later, the status changed to ‘with editor.’ ?1(2)'/44/0)(2)&;4/5):$''/.)41/)0/29&52/)'/44/0)&0)41/)0/B,44$')'/44/0C)D4)(2)
However, the status has remained unchanged ever since. (-9&04$54)4&):&-9&2/)$)=&&.)0/29&52/)'/44/0)4&)$::&-9$56)41/)0/3(2/.)
I would be grateful if you could let me know whether there has -$5,2:0(94C)
!@AB6@C!#DE:#D:FG6CD:
Comments from Reviewer 2
M/0/)(2)$)4/-9'$4/)41$4)6&,):$5),2/)A1/5)6&,)2,B-(4)6&,0)0/3(2/.)-$5,2:0(94)$'&5=) Comment 1:
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6&,):$5):0/$4/)41/)0/29&52/).&:,-/54)$2)$)2/9$0$4/);('/)$5.)2/5.)(4)A(41)41/)/-$(') Response:
$2)$5)$44$:1-/54C
Comment 2:
Response
to incorporate a particular suggestion, I have provided a detailed errors pointed out by the reviewers have been corrected. I look forward
explanation to support my decision. The textual changes have been to hearing from you in due time regarding my submission and to
highlighted in the manuscript. respond to any further questions and comments you may have.
QUICK TIP
Comment 2: Remember the three golden rules for
Response responding to reviewer comments:
1. Respond completely
Comment 3: 2. Respond politely
Response: 3. Respond with evidence
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11
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CHAPTER 5 M/0/)(2)$)4/-9'$4/)41$4)6&,):$5),2/)4&)$2%)41/)/.(4&0);&0)$)./$.'(5/)/84/52(&5K
MANUSCRIPT Thank you for sending the reviewer comments. I really appreciate the time
and effort that the reviewers have spent in providing their valuable inputs
on my paper. I have started working on the revisions. However, I don’t
E&-/4(-/2@)41/)4(-/)90&3(./.)B6)41/)+&,05$')4&) think I will be able to complete the suggested revisions within the given
-$%/)41/)0/3(2(&52)2,==/24/.)B6)9//0)0/3(/A/02)
deadline, particularly since [give a reason, for example: it will require me
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41$4)6&,)A('')5&4)B/)$B'/)4&)2,B-(4)41/)0/3(2/.) to conduct a few additional experiments] .
-$5,2:0(94)B6)41/)29/:(;(/.)./$.'(5/C)D5)2,:1)
Would it be possible to extend the deadline by a few more days? I am sure I
:$2/2@)41/)2,B-(22(&5)./$.'(5/);&0)41/)0/3(2/.)
-$5,2:0(94):$5),2,$''6)B/)/84/5./.)90&3(./.)6&,) will be able to send the revised manuscript by [mention date] .
$99'6);&0)$5)/84/52(&5)A/'')(5)$.3$5:/C)
Thank you for your understanding.
Sincerely
?1,2@)&5:/)6&,)0/:/(3/)41/)0/3(/A/0):&--/542@)
6&,)21&,'.)=&)410&,=1)41/-)90&-94'6)$5.):$0/;,''6)
[Your name]
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12
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CHAPTER 6
INQUIRY ABOUT DELAY IN DearDr./Mr./Ms. [Editor'sName],
This is with regard to my/our submitted manuscript, [Insert manuscript
13
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CHAPTER 7
REQUEST TO EXPEDITE THE M/0/)(2)$)4/-9'$4/)41$4)6&,):$5),2/)A1/5)6&,)5//.)$)./:(2(&5);&0)6&,0)
=0$.,$4(&5)$5.)A(21)4&)$3&(.)./'$62
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CHAPTER 8 M/0/ (2 $ 4/-9'$4/ 41$4 6&, :$5 ,2/ ;&0 41/ 9,09&2/K
SUBMITTING A REVISED
MANUSCRIPT AS A NEW Dear Dr./ Mr./Ms. [Editor's Name],
SUBMISSION
I would like to submit my revised manuscript titled [Insert manuscript
title] to [inert journal name] as a new submission. I had submitted the
original paper on [insert previous date of submission; manuscript id]
`/+/:4(&5)(2)$5)(5/3(4$B'/)9$04)&;)41/)-$5,2:0(94)9,B'(:$4(&5)90&:/22C)<3/06) and received a rejection on [Insert decision date]. I have incorporated all
$,41&0)1$2)4&);$:/)$)0/+/:4(&5);0&-)$)+&,05$')$4)2&-/)9&(54)&;)4(-/C)M&A/3/0@) the suggestions made by the reviewers in my revised manuscript and
+&,05$'2)$0/)2&-/4(-/2)&9/5)4&)0/:/(3(5=)$)0/+/:4/.)9$9/0)$2)$)5/A)2,B-(22(&5) highlighted the changes. I have attached the original version of the paper,
90&3(./.)41/)0/3(/A/0):&--/542)$0/)4$%/5)(54&):&52(./0$4(&5C) the cover letter, the reviewer comments, and my responses to the
comments with this email.
D5)2,:1):$2/2@)(4)(2),2,$''6)$.3(2$B'/)4&)2,B-(4)41/)9$9/0)4&)41/)2$-/)+&,05$')$2)
41/)0/3(/A)90&:/22)-$6)B/);$24/0C)]$9/02)41$4)$0/)0/3(2/.)$5.)0/2,B-(44/.)$2)$) I thank you for giving me this opportunity to resubmit my manuscript.
5/A)2,B-(22(&5)$0/)&;4/5)2/54)4&)41/)2$-/)0/3(/A/02C)E(5:/)41/2/)0/3(/A/02)$0/) I look forward to hearing from you.
$'0/$.6);$-('($0)A(41)6&,0)A&0%@)41/)0/3(/A)90&:/22),2,$''6)4$%/2)'/22)4(-/C)
Sincerely,
M&A/3/0@)4&)=/4)41(2)B/5/;(4@)6&,)-,24)-$%/)2,0/)41$4)6&,)-/54(&5)41$4)6&,0)
9$9/0)1$.)B//5)2,B-(44/.)/$0'(/0)$5.)1$.)B//5)0/+/:4/.C) [Your name]
E&-/)$,41&02)-$6);//')/-B$00$22/.)4&).(2:'&2/)41$4)41/(0)9$9/0)1$.)B//5) !@AB6@C!#DE:#D:FG6CD:
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41(2@)A0(4/)$)2/9$0$4/)/-$(')4&)41/)/.(4&0)(5;&0-(5=)1(-a1/0)$B&,4)41(2C
15
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JOURNAL
withdrawal]. The manuscript ID is [Insert id] and the date of
submission was [Insert date].
D;)6&,)A(21)4&)A(41.0$A)6&,0)9$9/0);0&-)$)+&,05$'@)6&,)A('')1$3/)
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41/)9$9/0)$5.)41/)-$5,2:0(94)(.)90&3(./.)B6)41/)+&,05$'C)
QUICK TIP
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2,B-(22(&5R)
16
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Here’s a template that you can use to apply for an APC waiver:
CHAPTER 10
REQUEST TO WAIVE OFF THE APC
Dear Dr./ Mr./Ms.[Editor's Name],
I am writing to you with regard to my/our manuscript titled[Insert title of
paper] by[insert names of all the co-authors] scheduled to be published in
Some authors do not want to publish their papers in
the next issue of your journal. The paper was accepted on[mention date]
open access (OA) journals as they don’t want to pay the
and the manuscript ID is[insert ID].
Article Processing Charges (APC). However, publishing
OA gives your paper maximum outreach and can I strongly feel that this paper should be published open access as it would
possibly get you more citations! So, don’t let the fear of benefit the scientific community to learn about the[explain what is
APCs deter you from publishing open access. Most
significant about your research and why others need to know about it] .
funding sources cover the APC, and even if you have
exhausted your funds, you can apply for an APC waiver. However, I am currently not in a position to pay the article processing
If your case is strong enough, the journal might consider charges. I have attached a list of all the sources from which I have received
granting a full or partial waiver. funding. All the funds that I received from these sources have been
!@AB6@C!#DE:#D:FG6CD:
17
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CONCLUDING NOTE
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(5):$2/)6&,)1$3/)$56).&,B42)&0);$:/)90&B'/-2).,0(5=)41/)+&,05$')0/3(/A)90&:/22C)M&A/3/0@)6&,)
21&,'.)$'2&)0/-/-B/0)41$4)/.(4&02)$0/)3/06)B,26)9/&9'/)$5.)-(=14)5&4)B/)$B'/)4&)0/29&5.)4&)/3/06)
2-$'')Q,/06C)?1/0/;&0/@)(4)(2)5&4)0(=14)4&)B&41/0)1(-a1/0);&0)$)2-$'').&,B4)41$4)6&,):$5)/$2('6):'$0(;6)B6)
=&(5=)410&,=1)41/)+&,05$')A/B2(4/)&0):1/:%(5=)41/)&5'(5/)2,B-(22(&5)2624/-C)V1/5/3/0)6&,)1$3/)$)
Q,/24(&5@);(024)406)4&)'&&%);&0)(5;&0-$4(&5)A(41(5)41/)+&,05$')A/B2(4/C)V0(4/)4&)41/)/.(4&0)&5'6);&0)
(5;&0-$4(&5)41$4)(2)5&4)$3$('$B'/)&5)41/)A/B2(4/C)<Q,(99/.)A(41)41/)$B&3/)4/-9'$4/2@)6&,):$5)/$2('6)
$990&$:1)41/)/.(4&0)A1/5)6&,)1$3/)=/5,(5/)90&B'/-2@)$5.)1&9/;,''6)=/4)$'')6&,0).&,B42):'$0(;(/.C
D;)6&,)$0/)(5).&,B4@)5&4)&5'6)$B&,4):&--,5(:$4(5=)A(41)41/)+&,05$')B,4)$'2&)$B&,4)$56)&41/0)$29/:4)&;)
41/)9,B'(:$4(&5)90&:/22@)6&,):$5)$'A$62)9&24)$)Q,/24(&5)&5)41/)<.(4$=/)D52(=142)`/2/$0:1/0)FGH)
;&0,-C)V/7'')B/)1$996)4&)1/'9)6&,C
V(21)6&,)',:%R
SHARE 18
you who are facing similar challenges.
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