INTERNAL RULES OF PROCEDURE

Republic of the Philippines

PROVINCE OF DINAGAT ISLANDS
Municipality of San Jose
Barangay Mahayahay

RESOLUTION NO. 10
Series of 2024

RESOLUTION ADOPTING INTERNAL RULES OF PROCEDURE FOR

THE SANGGUNIANG BARANGAY OF MAHAYAHAY, SAN JOSE,
DINAGAT ISLANDS.

WHEREAS, the Sangguniang Barangay of MAHAYAHAY is a legislative body duly

organized pursuant to law for the enactment of ordinance and the adoption of resolutions for the
governance of Barangay MAHAYAHAY, San Jose, Dinagat Islands.

WHEREAS, pursuant to the provisions of R.A. 7160, otherwise known as the Local
Government Code 1991 and Chapter 3 under Book I Title 2, Sec.50 of its implementing rules, Local
Sangguniang Bodies have the inherent rights and obligation of adopting its own rules of procedure
for the discharge of legislative function.

WHEREAS, in the maintenance of good order in Sangguniang deliberations, it is necessary

that specific rules be adopted and enforced in the interest of effective legislation;

NOW THEREFORE;

BE IT RESOLVED, by the Sangguniang Barangay of Mahayahay, San Jose, Dinagat Islands

to adopt the following rules of procedure to its deliberation.

RULE 1
COMPOSITION

Section 1. The Sangguniang Barangay of Mahayahay shall be composed of Punong

Barangay as the Presiding Officer, the seven (7) regular sanggunian members and the sangguniang
kabataan chairman.

Section 2. Term of Office. The term of office of the member of the Sangguniang Barangay of
Mahayahay shall be three (3) years which shall commence on such date as may provided by law.

Section 3. Oath of Affirmation. All the members of the Sangguniang Barangay of

Mahayahay shall upon assumption to office, take an oath of office or affirmation in the prescribed
form, duly subscribed before a person authorized to administer oath.

Copies of the oath of affirmation shall be filled and preserved in the office of theDepartment
of Interior and Local Government Office, Office of the Municipal Mayor,Office of the Sangguniang
Bayan and to other concern agencies in the Municipality of San Jose, Dinagat Islands.
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RULE II

POWERS, DUTIES AND FUNCTIONS OF THE SANGGUNIAN

Section 1. The power, duties and functions of the sanggunian shall be as follows:
1) Enact ordinances as may be necessary to discharge the responsibilities conferred upon it by
law or ordinance and to promote the general welfare of the inhabitants therein;
2) Enact tax and revenue ordinances, subject to the limitations imposed in the Local
Government Code and other existing laws;
3) Enact annual and supplemental budgets in accordance with the provisions of the Local
Government Code;
4) Provide for the construction and maintenance of barangay facilities and other public works
projects chargeable to the general fund of the barangay or such other funds actually available
for the purpose;
5) Submit to the Sangguniang Panlungsod or Sangguniang Bayan such suggestions or
recommendations as it may see fit for the improvement of the barangay or for the welfare of
the inhabitants thereof;
6) Assist in the establishment, organization, and promotion of cooperative enterprises that will
improve the economic condition and well-being of the residents;
7) Regulate the use of Multi-Purpose halls pavements, grain or copra dryers, patios and other
post-harvest facilities, barangay waterworks, barangay markets, parking areas or other
similar facilities constructed with government funds within the jurisdiction of the barangay
and charge reasonable fees for the use thereof;
8) Solicit or accept monies, materials and voluntary labor for specific public works and
cooperative enterprise of the barangay from residents, land owners, producers and merchants
in the barangay; monies from grants-in-aid, subsidies, contributions, and revenues made
available to the barangay from national, provincial, city or municipal funds; and monies from
other private agencies and individuals: Provided, however, that monies or properties donated
by private agencies and individuals for specific purposes shall accrue to the barangay as trust
fund;
9) Solicit or accept, in any or all the foregoing public works and cooperative enterprises, such
cooperation as is made available by national, provincial, city, or municipal agencies
established by law to render financial, technical and advisory assistance to barangays and to
barangay residents: Provided, however, that in soliciting or accepting such cooperation, the
sangguniang barangay need not pledge any sum of money for expenditure in excess of
amounts currently in the barangay treasury or encumbered for other purposes;
10) Provide compensation, reasonable allowances or perdiems as well as travel expenses for
sangguniang barangay members and other barangay officials, subject to the budgetary
limitations prescribed under Title Five, Book II of the Local Government Code: Provided,
however, that no increases in the compensation or honoraria of the Sangguniang Barangay
Members shall take effect until after the expiration of the full term of all members of the
Sangguniang Barangay approving such increase;
11) Hold fund raising activities for barangay projects without the need of securing permits from
any national or local office or agency. The proceeds from such activities shall be tax-exempt
and shall accrue to the general funds of the barangay: Provided, however, that no fund-
raising activities shall be held within a period of sixty (60) days immediately preceding and
after national or local election, recall, referendum, or plebiscite: Provided, finally, that said
fund-raising activities shall comply with national policy standards and regulations on morals,
health, and safety of the persons participating therein. The Sangguniang Barangay, through
the Punong Barangay, shall render a public accounting of the funds raised at the completion
of the project for which the fund-raising activity was undertaken.
12) Authorize the Punong Barangay to enter into contracts in behalf of the barangay, subject to
the provisions of the Local Government Code;
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13) Authorize the barangay treasurer to make direct purchases in an amount not exceeding one
thousand pesos (P1,000.00) at any one time for the ordinary and essential administrative
needs of the barangay;
14) Prescribe fines in amounts not exceeding One Thousand pesos (P1,000.00) for violation of
barangay ordinances;
15) Provide for the administrative needs of the Lupong Tagapamayapa and the pangkat ng
tagapagkasundo;
16) Provide for the organization of community brigades, barangay tanod, or community service
units as may be necessary;
17) Organize regular lectures, programs, or for a on community problems such as sanitations,
nutrition, literacy and drug abuse and convene assemblies to encourage citizen participation
in government;
18) Adopt measures to prevent and control the proliferation of squatters and mendicants in the
barangay;
19) Provide for the proper development and welfare of children in the barangay by promoting
and supporting activities for the protection and total development of children, particularly
those below seven (7) years of age;
20) Adopt measures towards the prevention and eradication of drug abuse, child abuse and
juvenile delinquency;
21) Initiate the establishment of a barangay high school, whenever feasible, in accordance with
law;
22) Provide for the establishment of a non-formal education center in the barangay whenever
feasible, in coordination with the Department of Education;
23) Provide for the delivery of basic services; and
24) Exercise such other powers and perform such other duties and functions as may be prescribed
by law or ordinance.

RULE III

DUTIES AND RESPONSIBILITIES ON INDIVIDUAL MEMBERS

Section 1.The member of the sanggunian shall make a full disclosure of his financial and
business interests as required of him under Section 51 of RA 7160.

Section 2.Every member shall attend all sessions of the sanggunian, unless prevented from so
doing by reason of sickness or other unavoidable circumstances. As a rule, prior notice shall be sent
to the sanggunian thru the Presiding Officer of the Secretary.

Section 3. As a general rule, every member is required to vote on every question or proposed
measures being voted upon by the sanggunian. Abstentions may only be allowed if it can be shown
that the member concerned has a pecuniary interest, either directly or indirectly, on the matter at
hand.

Section 4. Every member shall observe proper deportment and decorum during sessions.

RULE IV

PRESIDING OFFICER

Section 1.The Punong Barangay shall be the presiding officer of the Sanggunian and, as
such, he shall have the following rights and duties:
a. To preside over the sessions of the sanggunian.

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b. To exact from all the members present during the sessions proper deportment and decorum.
c. To enforce the internal rules and procedures of the sanggunian.
d. To maintain order during session and render a ruling on questions of order, subject to appeal
by the member concerned to the body for final decisions.
e. To sign all legislative documents appurtenant to his function.
f. To declare recess during session when necessary provided that the duration of the recess is
less than fifteen (15) minutes.
g. To declare the session adjourned to some other date, time and place in cases of extreme
emergencies, serious and uncontrollable disorder, public disturbances and other unavoidable
circumstances.
h. To make brief remarks, comments or clarificatory questions on any measure pending
deliberation by the body provided that he shall not express himself either for or against the
said measure or question.
i. To vote but only to break a tie. Hence, he cannot vote in order to create a tie. His right to vote
to break a tie is not compulsory. He may or not exercise it.

RULE V
TEMPORARY PRESIDING OFFICER

Section 1.In the inability of the regular presiding officer to preside the session and there being a
quorum, the members present shall elect from among themselves who shall be the presiding officer.
RULE VI

SESSIONS

Section 1. The regular sessions of the Sanggunian shall be twice a month. It shall be held at
the Sanggunian session hall every 1st Thursday and 2nd Thursday of each month, at exactly 3 o’clock
in the afternoon.

Section 2. If in case the session falls into declared non-working holiday automatic by next
day the session will resume.

Section 3. Special Sessions may be called by the Punong Barangay or by a majority of the
members of the Sanggunian.

Section 4. A written notice to the Sanggunian members, stating the date, time and purposes
of the session, shall be served personally or left with a members of the household at his usual place of
residence at least twenty four (24) hours before the special session.

Section 5. Unless otherwise agreed upon by two-thirds (2/3) vote of the members present,
there being a quorum, no other matter may be considered at a special session except that stated in the
notice.

Section 6. All sessions shall be open to the public unless a close door session is ordered by
an affirmative vote of a majority of the members present, there being a quorum, for reason/s of public
interest security, decency or morality.

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Section 7. Adjourned Session. An “adjourned session” may be held:

a. Thru the initiative of the chair, by using the “assumed motion”; or by a majority of the
members present in a session where there is no quorum, wherein they may decide to
adjourn from hour to hour, or day to day, and compel the attendance of the absent
members in order to obtain the necessary quorum.
b. By a majority vote of the members present in any regular or special session, there being a
quorum, in order to finish very important business that needs immediate action.

RULE VII
QUORUM

Section 1. A majority of the members of the sanggunian who have been elected and qualified
shall constitute a quorum to transact official business.

Section 2. Other interpretations to the contrary notwithstanding, the term “elected and
qualified” shall be construed to include the regular and the “ex-officio” members of the Sanggunian.

Section 3. In computing the presence of “quorum”, the term “majority” shall be based on the
actual membership or incumbents in the Sanggunian which shall exclude the following:

 A member who is abroad;

 A member who is on official travel or business;
 A member who is on official leave of absence;
 A deceased member;
 A member who has resigned;
 A member who has been suspended; and
 A member who was expelled or removed by final judgment

Section 4. When no quorum at the start of the session. When the appointed time has come
to start the regular session, the Presiding Officer shall call the session to order, with or without
the quorum. In the absence of a quorum after calling the session to order, the Presiding Officer
shall perform any of the following:
1. He may adjourn the session from hour to hour if he would like to wait for other members to
come;
2. He may adjourn the session from day to day; or
3. He may adjourn the session for lack of quorum.

Section 5. When no quorum in the course of the proceeding which was started with a
quorum. During a session which started with a quorum and while on the proceeding a
question on the lack of quorum is raised by any member, the Presiding Officer shall
immediately cause the reading of the roll of members and announce the result thereof and
then declare whether or not there exists a quorum.

In the absence of a quorum, the Presiding Officer may declare a recess of not more than one
(1) hour and wait for other members to come; or a majority of the members present may adjourn
from hour to hour; or day to day and may compel the immediate attendance of any member absent
without justifiable cause by designating a member of the sanggunian, to be assisted by a member or
members of the police force, to arrest the absent member and present him at the session hall.

If there is still no quorum despite the enforcement of the above remedial measures, the
Presiding Officer may motupropio or upon proper motion from the floor duly adopted by the body,
declare the session adjourned for lack of quorum.

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RULE VIII
ORDER OF BUSINESS

Section 1.The order of business of the Sanggunian shall be as follows:

a) Call to Order
b) Invocation
c) Philippine National Anthem
San Jose hymn
d) Roll Call
e) Reading and consideration of the previous minutes
f) Question Hour/ Clarification
g) First Reading and Referral of proposed measures
 On proposed Resolution
 On proposed Ordinance
 On message and Communication
 On Committee Reports
h) Calendar of Business (Legislative Agenda)
 Unfinished Business
 Unassigned Business
 Business for the Day
i) Business for second reading
j) Business for Third reading
k) Other matters
l) Adjournment

Section 2.The calendar of business shall be prepared by the Committee on Rules

and a copy thereof be furnished to every member of the Sanggunian on not less than one (1) day
before the date of the regular session. The Presiding shall cause the barangay secretary to provide
necessary administrative support or secretarial services to the Committee on Rules and other standing
or special committees:

Section 3.The Calendar of Business shall contain the following:

a) Unfinished Business – this refers to proposals or measures that have been left unacted upon,
postponed or left unfinished during the previous session. This includes the items of business
left unfinished or un-acted upon at the end of the term of the previous administration.
b) Unassigned Business – this refers to pending matters or measures including the new ones
that arises out during the deliberation but not yet assigned or referred to any committee for
appropriate action.
c) Business for the Day – proposed measures to be considered in the order in which they are
listed in the calendar of business and needs urgent action by the sanggunian member.

Section 4.In rendering committee reports, priority shall be given to the standing committees,
the regular committees and to be followed by special committees.

Section 5.The committee reports shall be rendered by its Chairman, unless he dissents with
the majority decision. In his absence, the Vice Chairman shall take his place. If neither of them is
present, any committee member concurring with the report and duly designated by the said
committee shall render the report.
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Section 6. If the reporting committee recommend a favorable action on the measures referred
to it or if the reporting committee recommends the proposed measure for appropriate action by the
Sanggunian, the Committee on Rules shall calendar it for “second reading”. If the reporting
committee’s recommendation is for the Sanggunian not to take action and that recommendation has
been adopted by the body, the proposed measure remains shelved in the committee. If the reporting
committee’s recommendation is for the Sanggunian to file the proposed measure away and that
recommendation has been

Section 7. No member of a committee shall oppose or object to the report of his committee
unless he submits his dissenting opinion to the majority decision in writing or orally in open session,
before the said committee renders its report. Otherwise, he shall be precluded to oppose it on the
floor.

RULE IX
LEGISLATIVE PROCESS

Section 1. Rules in the enactment of ordinance and adoption of resolutions. In the

enactment of ordinances and adoption of resolutions including other matters requiring legislative
actions, the following rules shall be observed:

a. Legislative actions of a general and permanent character shall be enacted in the form of
ordinances, while those which are of temporary character shall be passed in the form of
resolution. Matters relating to propriety functions and to private concerns are generally acted
upon by resolution.
b. Proposed ordinances and resolutions shall be in writing and shall contain an assigned
number, a title or caption, an enacting or ordaining cause, the body of the ordinance and the
date of its proposed effectivity. It shall be accompanied by a brief explanatory note
containing the justification for its approval. It shall be signed by the author or authors and
submitted to the barangay secretary before the start of the regular session.
c. A resolution shall be enacted in the same manner prescribed for an ordinance, except that it
need not to go through a third reading for its final consideration unless decided otherwise by
a majority of the sanggunian member present.
d. No ordinance or resolution shall be considered on second reading in any regular meeting
unless it has been reported out by the proper committee to which it was referred or certified
as urgent by the local chief executive.
e. Any legislative matter duly certified by the local chief executive as urgent whether or not it is
included in the calendar of business may be presented and considered by the body at the
same session without need of suspending the rules.
f. The Secretary to the sanggunian shall prepare the copies of the proposed ordinance or
resolutions in the form it was passed on second reading, and shall distribute to each
sanggunian member a copy thereof. The measure certified by the local chief executive as
urgent may be submitted for the final voting immediately after it has been deliberated upon
by the body.

g. No ordinance or resolution passed by the Sanggunian in a regular, or special session duly

called for the purpose, shall be valid unless approved by a majority or the required number of
votes of the members, there being no quorum.
h. Upon the passage of all ordinances and resolutions directing the payment of money or
creating liability, and at the request of any member, the Sanggunian secretary shall record the
yes and the no votes. Each approved ordinance or resolution shall be stamped with the seal of
the Sanggunian and recorded in a book kept for the purpose.

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Section 2. The three-reading Principle. The “three-reading principle” shall be observed by
the sanggunian.
As a general rule, before an ordinance is finally enacted, it shall undergo the following
stages:
a. First Reading. At this stage, the Secretary shall read the number of the proposed draft
ordinance, its title, and the name of the author or authors or the name of the members
introducing it. Thereafter, the Presiding Officer shall refer it to the appropriate committee
with or without instructions. No debate shall be allowed.
b. Second Reading. At this stage, any proposed ordinance that has already been reported out by
the concerned committee and has been calendared by the Committee on Rules for “second
reading” may be sponsored by the reporting committee chairman, or his vice chairman, or
any committee member designated for that purpose. Since every member of the sanggunian
is supposed to have been furnished a copy thereof, the proposed ordinance may no longer be
read in full unless the sponsoring committee or the sanggunian itself decided otherwise.
After the usual sponsorship speech has been delivered, the proposed
Ordinance shall be subjected to the following:
o Period of Debate
o Period of Amendment
o Approval on second reading
c. Third Reading. At this stage, the secretary shall read the proposed ordinance by its number,
title, and the name of its sponsor or co-sponsor, if any. Immediately thereafter, the Presiding
Officer shall put the proposed ordinance to a vote. The Presiding Officer shall then formally
announce the result thereof and directs the secretary to enter it in the record.

Section 3. Methods of Voting. Unless a different method is prescribed by the

Sanggunian for a particular measure, voting shall be either one of the following methods:
o By voice (viva voice);
o By raising of hand (or show of hand);
o By rising;
o By ballot; or
o By nominal voting (or roll call).

Section 4. Putting the Question to a Vote. The Presiding Officer may rise whenever he is putting a
question to a vote. In taking the vote, the Presiding Officer shall take first the affirmative votes and
then the negative votes. The Presiding Officer shall announce the result thereof;

RULE X
VOTES AND VOTING

Section 1. Voting on the Question. Whenever a nominal voting (or roll call voting) is being
applied, the Secretary shall call the roll of members either in alphabetical order, by rank, or by
representative districts. As each name is called, the member shall announce his vote by stating “YES”
or “NO”, as the case may be. A member may be allowed to explain his vote but not to exceed three
(3) minutes.
A second roll call may be requested by any member from the chair but this time only the
names of those who failed to vote shall be called. The purpose of which is to give another who failed
to cast their votes to exercise their right and to determine the number of members who might have
violated the “rule on abstention”. After this second roll call, no other request of the same kind shall
be entertained by the chair.

Section 2. Voting Restriction. No member can vote, or be allowed to vote, on any measure in
which he or any of his relatives within the third degree of consanguinity or affinity, has a direct or

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personal pecuniary interest. This rule, however, does not apply in voting for elective position in the
sanggunian where a member, as a matter of right, can vote for himself.

Section 3. Change of Vote. A member may change his vote but only when the result of
voting has not yet been announced by the chair. Otherwise, he can only change his vote by a
unanimous consent of the members present. This rule shall not apply if the voting is done by secret
balloting.

Section 4. Vote by late-corner. A member who came in late during the session but who
happens to arrive while the voting is in progress shall be allowed to vote, provided that the result of
voting has not yet been announced by the Chair.

Section 5. Allowable Motion during the Voting. Except for a motion pertaining to a request
of quorum, no other motion shall be entertained by the chair while the voting is in progress.

Section 6. Tie Vote. A tie vote resulting from a vote taken on any motion, measure or
proposal shall be construed to mean that the particular motion, measure or proposal is defeated,
unless the chair decided to break it. Exception to this rule is when a “motion to appeal from the
decision of the chair” is put to a vote and it resulted in a tie. In this case the tie vote is considered to
sustain the decision of the chair.

Section 7. Breaking a Tie. In case of tie, the Presiding Officer of the sanggunian is allowed
to cast his vote if he so desires. He is, however, precluded under existing laws to cast his vote in
order to create a tie.

Section 8. Majority Vote of all the Members. The majority vote of all the members shall be
required to enact an ordinance or pass a resolution based on the total composition of the sanggunian.
This shall apply when the local government code requires that the approval of a particular measure
shall be based on the total composition of the sanggunian.

Section 9. Majority Vote of the Members Present. Except as provided in section 8 hereof, all
other legislative matters or measures shall require only a “majority vote of the members present
therein having a quorum” for its passage, adoption or enactment, as the case may be.

Section 10. Plurality Vote. A decision of the sanggunian thru a “plurality vote” shall be valid
only and enforceable if it is the result of an election of officers of the sanggunian or members of
committee. No legislative proposal or measure of whatever nature shall be passed, adopted or enacted
by the sanggunian thru a mere plurality vote.

Section 11. Abstentions. A member of the sanggunian is representing the people and not
necessarily his own self and as such he should be required to take a stand, one way or the other, on
every issue or measure submitted for decision of the august body. It is hereby made as general rule
that no voting, except as provided under section 2, Rule X of this Internal Rules of Procedure.
This rule does not apply in voting for elective positions.

Section 12. Simple Majority. Except as otherwise provided in the Internal Rules of
Procedures and existing laws, rules and regulations, a vote by a “simple majority” shall prevail on
other measures, motions or propositions provided there is a quorum. The term “simple majority”
means one-half plus one (1/2+1) of the total votes cast by the members present there being a quorum.
It might be less than the majority of the entire membership.

RULE XI
RULES ON DEBATES AND AMENDMENTS

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Section 1. As a general rule, no member shall speak before the Body during the session
without first “obtaining the floor”. A member who has obtained the floor shall address all is remarks
to the Chair. He shall conduct himself with proper decorum by containing his remarks or arguments
to the question under debate and by avoiding insulting and/or defamatory statements.

Section 2. No member rendering a committee report or delivering the sponsorship speech

shall speak for more than fifteen (15) minutes unless allowed by a majority of members present.

Section 3. No member shall speak for more than fifteen (15) minutes on a particular issue or
question being debated upon unless he is allowed to do so by a majority of the members present.

Section 4. During the period of amendments, every member shall observe the so-called “five-
minute rule”, i.e,remarks or argumentation by any member on each proposed amendment shall not
exceed five (5) minutes.

Section 5. The member rendering a committee report or delivering the sponsorship speech of
a proposed measure may move to open or close the debate within the fifteen (15) minutes period
allowed to him. If he fails to exercise his option, the chair may cause the “assumed motion” to open
or close the debate, or any member may formally move for it. In any case, after a member delivered
his sponsorship speech, it shall be considered open for debate.

Section 6. While having the floor, a member may be interrupted in his speech or talk by the
Presiding Officer to state a point of order, to respond to questions from the floor, to clarify matters
being discussed or to make certain remarks within his privilege.

Section 7. The speaker may likewise be interrupted by another member if the latter desires to
ask questions thru his privilege to interpellate and by proposing the following motions:
 Point of order
 Point of information
 Point of Parliamentary Inquiry
 Call for orders of the day
 Divide the body
 Raise a Question of Privilege
 Reconsider
 Appeal from the decision of the chair

Section 8. All questions addressed to the speaker must always be coursed thru the Presiding
Officer.

Section 9. The speaker being interpellated may decline to answer questions, if he so desires.

Section 10. No motion shall speak against his own motion or proposition. He may, however,
be permitted to withdraw his motion or propositions. If his request to withdraw it is denied, then he
may votes against it.

Section 11. While the period of debate is in progress, no member shall roam around the
session hall or leave the premises without the permission from the chair.

Section 12. A motion to close the debate is in order if three (3) members have already spoken
in the affirmative side and two (2) in the negative side; or only one member has spoken in favor but
more against it.

Section 13. Subject to the requirement of the preceding Section, if no member moves to close
the period of debate, the chair may, motupropio, use the “assumed motion” in order to close the
period of debate.
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Section14. When a motion “to call for the previous question” is raised by a member which
may result in the closing of debate on the pending question, a two-thirds (2/3) affirmative vote is
thereby required.

Section 15. Whenever the Presiding officer is addressing the sanggunian, no member shall
leave his seat nor interrupt the former.

Section 16. Upon the closure of debate, the period for amendments shall immediately ensue.

Section 17. Unless a different method is adopted by the members present in a particular
session, amendment to any proposed measure, or parts thereof, shall be in seriatim. Under this
seriatim method, the proposed measure is read paragraph or section by section and after each one is
read, amendment can be proposed and debated upon. Thereafter, a vote is taken on the proposed
amendment. Eventually, this process will reach its conclusion and the original measure or proposition
is said to have passed the “second reading”.
RULE XII
COMMITTEESS

Section 1. Creation of Committees. The following rules shall be observed in the creation of
committees:

a) A regular or standing committee may be created or re-organized by a majority vote of all

the members of the sanggunian;
b) The Presiding Officer may recommend the creation or re-organization of any regular or
standing committee. The sanggunian shall act on his recommendation without debate and
vote on it immediately;
c) Special Committee may be created upon the initiative of the chair or thru a motion by
any member, subject to the affirmative votes of a majority of the members present, there
being a quorum.

Section 2. Composition. Every regular committee to be created shall be composed

of not more than three members.

Section 3. Restrictions.
a) The Presiding Officer shall not be a member of any regular committee. He may be designated
by the body as Chairman of Ad-hoc or Special Committee, provided that the purpose or task
for which the committee is created does not involve legislative matters or policy-making.
b) No person other than members of the sanggunian shall be made member of any regular
committee.
c) No member of the sanggunian shall be made a Chairman or Vice-Chairman of more than two
(2) regular committees.

d) No member shall participate in the committee’s deliberations if he has a direct or indirect

personal or pecuniary interest on matters under consideration.

Section 4. Committee Hearing or Public Hearing. No tax ordinance or revenue measure shall be
enacted by the sanggunian without a public hearing duly conducted by the committee concerned.

Section 5. Committee Meeting. A committee meeting shall be attended only by committee

members, unless the majority members thereof decided to allow other persons to be present
especially those invited resource persons.

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Section 6. Quorum. A majority of all the members of the committee shall constitute a
quorum to do business.
a. Chairman;
b. Vice Chairman, if he is in the capacity of “acting chairman”; and
c. Majority of the committee members;
Provided, that due notice is served upon each and every committee member.

Section 7. Vacancy. Vacancy in a committee shall be filed:

a. By a majority vote of all the members of the sanggunian; or
b. By the presiding officer with consent of the members.

Section 8. Mandatory Standing Committee. The sanggunian shall, thru a resolution, create
the following mandatory standing (or regular) committees:

a. Committee on Finance, Budget and Appropriation

This Committee shall be composed of three (3) members including the Chairman.
It shall treat matters or questions pertaining to the following:
o Local taxes, fees and charges;
o Annual and supplemental budgets;
o Appropriation ordinances; and
o All other matters related to local taxation and fiscal administration.
o Chairman: Hon. Jesie G. Gepayo
o Members : Hon. Rubena S. Dayondon
Hon. Christine Joy D. Jopia

b. Committee on Women and Family

This committee shall be composed of three (3) members including the Chairman.
It shall treat all matters or questions pertaining to the following:
o Women’s welfare, rights and privileges;
o Women’s organizations;
o Family welfare; and
o All other matters related to women and family.

o Chairman: Hon. Rubena S. Dayondon.

o Member Hon. Jesie G. Gepayo
o Member Hon. Romnick G. Gabutero

c. Committee on Human Rights

This committee shall be composed of three (3) members including the chairman.
The committee is tasked to handle matters relative to the following:
o Human rights;
o Prevention of human rights violation; and
o All matters affecting human rights.
o Chairman: Hon. Romnick G. Gabutero
o Member Hon. Lowie P. Prawon
o Member Hon. Christine Joy D. Jopia

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d. Committee on Youth and Sports Development

This committee shall be composed of three (3) members including the chairman.
All matters or questions pertaining to the following are referred thereto:
o Sports development; and
o Youth welfare and development.
o Chairman Hon. Christine Joy D. Jopia
o Member Hon. Lowie P. Prawon
o Member Hon. Camilo S. Maribao

e. Committee on Environmental Protection

This committee shall be composed of three (3) members including the chairman.
All matters or questions concerning the following are referred thereto:
o Environmental Protection;
o Air and water pollution;
o Environmental concerns and its natural resources; and
o All matters or measures affecting the environment.
o Chairman Hon. Tito P. Pancho
o Member Hon. Romnick G. Gabutero
o Member Hon. Leonardo P. Langit, Jr.

f. Committee on Cooperatives
This committee shall be composed of three (3) members including the chairman.
It shall treat the following matters:
o Cooperatives organization and development;
o Incentives to cooperatives; and
o All matters affecting the cooperatives development program of the government.
o Chairman Hon. Camilo S. Maribao
o Member Hon. Jesie G. Gepayo
o Member Hon. Leonardo P. Langit, Jr.

g. Committee on Rules and Privileges

This committee shall be composed of three (3) members including the chairman.
The committee shall treat the following concerns:
o Sanggunian Internal Rules and violations thereof;
o Order of business and calendar of business;
o Disorderly conduct of members and investigation thereof; and
o Privileges of members
o Chairman Hon. Romnick G. Gabutero
o Member Hon. Lowie P. Prawon
o Member Hon. Christine Joy D. Jopia

Section 10.Other Standing Committees.Other standing committees are hereby created

such as:

a. Committee on Ordinances and Legal Matters

This committee shall be composed of three (3) members including the
chairman. It shall act on matters relative to the following:
o Enactment, revision or amendment of all kinds of ordinances except appropriation ordinance
o Exercise of legislative powers
o Legality of proposed measures to be acted upon by the sanggunian
o Chairman Hon. Romnick G. Gabutero
o Member Hon. Jesie G. Gepayo
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o Member Hon. Rubena S. Dayondon

b. Committee on Peace and Order and Public Safety

This committee shall be composed of three (3) members including the chairman. It
shall act on matters pertaining to the following:
o Police Matters;
o Maintenance of Peace and Order
o Protective services;
o Traffic rules and regulations;
o Fire prevention and control measures;
o Public morals; and
o All others relative to peace and order and public safety.
o Chairman Hon. Romnick G. Gabutero
o Member Hon Christine Joy D. Jopia
o Member Hon Lowie P. Prawon

c. Committee on Health and Social Welfare

This committee shall be composed of three (3) members including the
chairman. It shall act on matters relating to the following:
o Health, sanitation or hygiene;
o Cleanliness and beautification of the community;
o Proposed measures related to hospitals, health centers and health programs;
o Social welfare services; and
o All matters relating to health and social welfare.
o Chairman Hon. Leonardo P. Langit, Jr.
o Member Hon. Rubena S. Dayondon
o Member Hon. Tito P. Pancho

d. Committee on Agriculture
This committee shall be composed of three (3) members including the
chairman. It shall act on matters relating to the following:
o Agriculture production, inputs and facilities;
o Development of agri-business enterprises; and
o All other matters related to agriculture, including plants and animals.
o Chairman Hon. Tito P. Pancho
o Member Hon. Romnick G. Gabutero
o Member Hon. Leonardo P. Langit, Jr.

e. Committee on Education and Culture

This committee shall be composed of three (3) members including the
chairman. It shall treat matters pertaining to the following:
o Educational facilities;
o Formal and non-formal education;
o Promotion of culture and the arts;
o Operation of educational institutions; and
o All matters related to education and culture.
o Chairman Hon. Lowie P. Prawon
o Member Hon Jesie G. Gepayo
o Member Hon. Rubena S. Dayondon

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f. Committee on Good Government
This committee shall be composed of three (3) members including the
chairman. It shall treat matters pertaining to the following:
o Organization and management; personnel administration, position classification and pay
plan, staffing patterns;
o Creation of positions;
o Chairman Hon. Romnick G. Gabutero
o Member Hon. Lowie P. Prawon
o Member Hon. Christine Joy D. Jopia

o Policy formulation for the economical, efficient and effective local government
administration;
o Conduct and ethical standards for local officials and employees; and
o All other matters involving good governance.
o Chairman Hon. RRomnick G. Gabutero
o Member Hon. Lowie P. Prawon
o Member Hon. Christine Joy D. Jopia

g. Committee on Trade, Commerce and Industry

This committee shall be composed of three (3) members including the
chairman. It shall treat matters or questions pertaining to the following:
o Establish/operation of all kinds of trade and industry;
o Measures affecting trade, commerce and industry;
o Incentives to promote trade, commerce and industry; and
o All other matters related to trade, commerce and industry.
o Chairman Hon. Christine Joy D. Jopia
o Member Hon. Tito P. Pancho
o Member Hon. Lowie P. Prawon

h. Committee on Public works

This committee shall be composed of three (3) members including the
chairman. It shall treat matters pertaining to the following:
o Construction maintenance and repair of roads, bridges and other government infrastructure
projects;
o Measures pertaining to drainage and sewerage systems and similar projects; and
o All other matters related to public works and infrastructure projects.
o Chairman Hon. Camilo S. Maribao
o Member Hon. Leoanrdo P. Langit, Jr.
o Member Hon. Chrisine Joy D. Jopia

RULE XIII
COMMITTEE REPORTS

Section1.Submission of Committee Report. Every committee to which a particular measure

is referred by the Presiding Officer shall submit its report in writing to the sanggunian thru the
secretary.

Section2.Joint Committee or Multiple Committee Report. When a measure is referred to

two or more committees, the committees concerned may submit a “joint committee report” or “multi-
committee report” as the case may be or separate report thereon.

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Section 3.Content of Committee Report. The committee report shall contain the following
information:
 Name of the reporting committee;
 Brief statement of the subject matter referred thereto and the action taken thereon including
the information gathered during the conduct of committee hearing or meeting and other
relevant information;
 Findings;
 Recommendations;
 Names and signature of concurring members; and
 Appendices (Minutes of committee hearings/meetings).

Section 4.Discharge of Committee. A committee that failed to submit a committee

Report within the required period may be discharged by the sanggunian. Upon motion by any
member, the measures thereto can be re-assigned to another committee or may be submitted to the
Body for proper disposition.

Section 5.Recommitting a Measure. Whenever the measures referred to a particular

committee is not properly acted upon as determined by the sanggunian, it may be referred back to the
committee for further study.

Section 6.The Calendar of a Measure for Second Reading. The committee on rules shall
calendar a particular measure for second reading after it has been reported by the secretary and
referred by the presiding officer to a particular committee.

RULE XIV
JOURNAL AND RECORD OF PROCEEDINGS

Section 1.Record of Proceedings. The sanggunian shall keep a “journal and record” of its
proceedings. It may be published upon resolution of the majority members thereof.

Section 2.Minutes. Aside from the journal of proceedings, the secretary shall also record the
proceedings in the form of a “minutes” which shall be submitted by the secretary to the sanggunian
for appropriate action.

Section 3.Reading and Consideration of Previous Minutes. The minutes of the previous
session shall be submitted by the secretary to the sanggunian during its succeeding regular session.
The sanggunian shall first determine if there are corrections to be made on the minutes and act on it
accordingly before the same is adopted and becomes its property. Consideration of the minutes shall
not be dispensed with. Reading of the

minutes “verbatim” may be dispensed with if the members were already furnished copy beforehand.
Such minutes must be acted upon by the sanggunian.

Section 4.Contents of Minutes. The minutes shall contain the following information:
o Place, date and time of the session;
o Classification whether it is special or regular;
o Attendance of members;
o Action taken on the minutes of the previous session including the correction, if any;
o Names of those who adopted or not of the minutes;
o Text of every measure adopted or enacted;
o Brief resume of the majority opinion, if any;
o The “yes” or “no” vote on every measure;
o The mode of voting and those who voted;

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o All motions presented or proposed;
o Full text of the veto message of the local chief executive, if any;
o Time of adjournment.

Section 5.Signing of the Minutes. The minutes shall be signed by the members,
certified as to the correctness by the secretary and attested to by the presiding officer.

Section 6.Excerpts. Excerpts to be taken out of the minutes shall be certified and attested to
as correct by the secretary and the Presiding officer.

RULE XV
RULES ON MOTIONS

Section1.All motions relating to a committee report, if presented or proposed by the

reporting committee chairman, or the reporting committee member, shall need NO second.

Section2.If someone “has the floor”, whether or not he is speaking, a “motion to adjourn”
shall be ruled “out of order”.

Section3. All “privilege motions” may be proposed notwithstanding the absence of pending
motion or question before the body.

Section4. The following motions may be proposed even if someone has the floor, viz:
a) Appeal from the decision of the chair.
b) Call for orders of the day.
c) Divide the body.
d) Divide the Question.
e) Objection to the Consideration of a Question.
f) Point of order.
g) Point of Information.
h) Point of Parliamentary Inquiry.
i) Reconsider.
j) Reconsider and have entered on the minutes.
k) Raise a Question of Privilege.

Section5. Where there is no existing quorum, a motion to adjourn or to take a

recess is “in order” provided nobody has the floor.

Section6. Motions or questions laid on the table may be taken up thru a motion to that effect
during that particular session or during the next regular session but not beyond.

Section7. The following motions require a SECOND,viz:

a) Adjourn;
b) Adopt a report or resolution, except when proposed by the following committee chairman or
member;
c) Amend;
d) Appeal from the decision of the chair;
e) Commit or refer to a committee;
f) Expunge;
g) Extend or limit the time for debate;
h) Fix the time to which to adjourn;

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i) Lay on the table;
j) Postpone definitely;
k) Postpone indefinitely;
l) Call for the previous question;
m) Recess;
n) Reconsider;
o) Reconsider and have entered on the minutes;
p) Rescind or Repeal;
q) Suspend the rules;
r) Take from the Table; and
s) All main motions.

Section8. A motion to amend and motion to amend an amendment may be

withdrawn but only before a decision is made thereon.

Section9. There is only one motion for amendment is allowed; otherwise, it is out or order.

Section10.A motion may be withdrawn while it is still under deliberation. Otherwise, it

requires approval of the majority.

RULE XVI
OFFICER OF THE DAY

Section 1. The Sangguniang Barangay may render his services as an officer of the day (OD)
for one in a week until the last day of his term of office.

RULE XVII
BARANGAY ASSEMBLY AND OTHER SPECIAL ACTIVITIES

Section 1.Every member of the sanggunian shall be present in every barangay assembly
unless expressly excluded by it or necessarily prevented by doing so by sickness or other unavoidable
circumstances which beyond control duly reported to the sanggunian thru the secretary.

Section 2.Every member of the sanggunian shall be present in all unexpected barangay,
municipal, provincial and any government activities who shall officially informed

thru a memorandum letter who shall be served personally or left with a member of his household at
his usual place of residence.

Section 3. Every member of the sanggunianare the evaluators for the Quarterly Barangay
Evaluation for the Most Clean and Green Group and proxy is not allowed.

RULE XVIII
FLAG CEREMONY AND FLAG RETREAT

Section 1. Every member of the sanggunian including their appointed barangay officials the
Barangay Secretary, Barangay Treasurer and other barangay employees, the Barangay tanod and
barangay health worker who are on duty on that day, the day care worker, the barangay clerk and
barangay utility shall be present in all flag ceremony every Monday of each month and flag retreat
every Friday of each month and shall have a daily time record.

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RULE XIX
UNIFORM

Section 1. Every member of the sanggunian must have their uniform during their regular
session as prescribed uniform.

RULE XX
DISCIPLINARY ACTIONS

Section 1. Penalty. Any violation of the Internal Rules of Procedures shall be meted with a
corresponding penalty as follows, to wit:

1. For any absence during scheduled session without valid reason or letter
 Fine of half of his/her honorarium
2. For late during scheduled session:
Fine of not more than P 50.00
3. For any absence as officer of the day:
 Fine of not more than P100.00
4.For absence during barangay assembly:
 Fine of P 100.00
5.For absence in any special activities:
 Fine of P 100.00
6.For absence during quarterly evaluation:
 Fine of P100.00/day

7. for absence during different meetings like BCPC, BDC and others
Fine of 100.00
8.For not wearing a complete uniform during session
 Fine of P 100.00
8. for not wearing an ID during session and duty on the day
Fine of 50.00

Section 2. Collection of fines and its disposition. The Barangay Treasurer shall be authorized to
automatically deduct from the honorarium of the member. The latter shall take custody thereof as a
private trust fund. The said fund shall accrue to the internal arrangement of the Barangay to be used
for the incidental expenditures of Sangguniang Barangay. The said fund is subject to the disposal of
the sanggunian upon approval of the majority of its members.

RULE XXI
SUSPENSION OF THE RULES

Section 1. Any rule in the Internal Rules of Procedures can be suspended only upon motion
and approval by the majority of the members.

RULE XXII
AMENDMENTS

Section 1.No amendment to this Internal Rules of Procedures shall be valid unless approved
by two-thirds (2/3) vote of all the members of the sanggunian. No amendment shall be effected on
the provisions therein culled from the provisions of existing laws, rules and regulations.

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RULE XXIII
EFFECTIVITY

Section 1. This “Internal Rules of Procedure” shall take effect on the date of its adoption.

Date adopted: January 16, 2024

I hereby certify to the correctness of the foregoing “Internal Rules of Procedures” which was
duly adopted by the Sanggunian during its regular session held on January 16, 2024.

CHARINA T. SARUCAM
Secretary to the Sanggunian

ATTESTED BY:

HON. MARIETO B.
GAJELLOMA
Presiding Officer

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