TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE

USER GUIDE
MODULE 4: SUPPLIER PORTAL Version: 2.0/August 2019

4.2: HOW TO RESPOND TO A NEGOTIATION

INVITE FROM AIR SELANGOR

a) NEGOTIATION refers to a Request for Quotation (RFQ) or Tender exercise sent by the Purchaser
or Buyer of AIR SELANGOR where Suppliers need to response via online through TAMS’ Supplier
Portal.
b) Supplier need to ensure the email registered for Supplier Portal is valid and the person who is
doing the transaction on behalf of the Supplier is an authorized person. Please update you profile
in the Supplier Portal accordingly.
c) Response received by AIR SELANGOR via TAMS’s Supplier Portal shall be considered a valid offer
from Supplier.
d) If you have any clarification on the Negotiation content, please contact the Purchaser or Buyer of
the Negotiation.
e) If you have any issues regarding TAMS’s Supplier Portal, please contact the following numbers:
03-2088 5311/5798/5187/5381/5570 during Office Hour (8:30am to 5:30pm / Monday – Friday)
only.

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PROCUREMENT DEPARTMENT, AIR SELANGOR
 TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE
USER GUIDE
MODULE 4: SUPPLIER PORTAL Version: 2.0/August 2019

1) Please ensure you received a notification to participate in our Tender/Quotation via email as below:

1.Click Accept/Decline invitation as per your intention and type your comment before
‘Send’.

2. Click ‘Create New Response’ to start entering your response.

You can view the Tender /

Quotation Document in PDF in the
attachment

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PROCUREMENT DEPARTMENT, AIR SELANGOR
 TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE
USER GUIDE
MODULE 4: SUPPLIER PORTAL Version: 2.0/August 2019

2) You will be taken to the Supplier Portal page. Please key in your User ID (your registered email address) and
Password & click ‘Sign In’. If you don’t know / forgot your password, click ‘Forgot Password’ to reset a new
password. Refer to ‘How to Reset Supplier Portal User ID /Password’ User Guide.

Key In you User ID and Password

which you have registered

3) Enter the Overview details:

You can attach proposed Scope /

Method of Statements etc. here

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PROCUREMENT DEPARTMENT, AIR SELANGOR
 TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE
USER GUIDE
MODULE 4: SUPPLIER PORTAL Version: 2.0/August 2019

4) Please answer all the Questions and attach the required documents.

5) Key in your Response Price and Promised Delivery Date for each line. Please ensure you have read the full
Scope of Works and Bill of Quantity before entering your price.

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PROCUREMENT DEPARTMENT, AIR SELANGOR
 TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE
USER GUIDE
MODULE 4: SUPPLIER PORTAL Version: 2.0/August 2019

6) For Negotiation that contains many line items, optionally you can upload your respond price via
Spreadsheet (Excel);
a. Click ‘Respond by Spreadsheet’ > Export

b. Click ‘OK’

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PROCUREMENT DEPARTMENT, AIR SELANGOR
 TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE
USER GUIDE
MODULE 4: SUPPLIER PORTAL Version: 2.0/August 2019

c. You will receive a template file in .zip format. Open the template (.xml) file using Excel.

d. This is how the template file looks like. Navigate to ‘Lines’ sheet.

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PROCUREMENT DEPARTMENT, AIR SELANGOR
 TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE
USER GUIDE
MODULE 4: SUPPLIER PORTAL Version: 2.0/August 2019

e. Enter your ‘Response Price’ (required), ‘Promised Delivery Date’ and ‘Note to Buyer’ if any. ‘Save’ the
file without changing the file format.

f. In the Create Response page, click ‘Respond by Spreadsheet’ > Import

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PROCUREMENT DEPARTMENT, AIR SELANGOR
 TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE
USER GUIDE
MODULE 4: SUPPLIER PORTAL Version: 2.0/August 2019

g. Browse and select the template file (.xml) and click ‘OK’

h. Your reponse is automatically populated in the lines. Click ‘View>Column>Show All’ to show all
hidden column

i. Click ‘Next’

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PROCUREMENT DEPARTMENT, AIR SELANGOR
 TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE
USER GUIDE
MODULE 4: SUPPLIER PORTAL Version: 2.0/August 2019

7) Review all the entered information before click “Submit”. Award decision will be notified to Supplier via
email once evaluation and award process completed.

Awarded Supplier will be issued a Purchase Order as below. The Purchase Order will require signatures from Air
Selangor’s Authorized Signatory and Supplier before it become valid. Please contact Air Selangor’s Purchaser/Buyer
to collect the Purchase Order.

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PROCUREMENT DEPARTMENT, AIR SELANGOR
 TOTAL ASSET MANAGEMENT SYSTEM (TAMS) – PROCUREMENT MODULE
USER GUIDE
MODULE 4: SUPPLIER PORTAL Version: 2.0/August 2019

For any inquiry or feedback regarding Supplier Registration or Supplier Portal, please contact us during
Office Hour (8:30am to 5:30pm / Monday – Friday):

Pengurusan Air Selangor Sdn Bhd

Vendor Management Unit, Procurement Department,
32nd Floor, TM Annexe 2, No. 1, Jalan Pantai Jaya,
Off Jalan Pantai Baharu, 59200 Kuala Lumpur.

Support Team:
1. Amin Yusoff Bin Aminudin 03-2088 5311, aminyusoff.aminudin@airselangor.com
2. Hussein Bin Thajudeen 03-2088 5798, hussein.thajudeen@airselangor.com
3. Nor Halizawati Binti Zakaria 03-2088 5187, halizawati.zakaria@airselangor.com
4. Mohd Rizaira Bin Abd Latib 03-2088 5381, rizaira.latib@airselangor.com

Fax No. : 03-2088 5373

Email : vendor@airselangor.com

-END-

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PROCUREMENT DEPARTMENT, AIR SELANGOR