Professional Documents
Culture Documents
B. ASSESSMENT AREAS
1. ORGANIZATION AND ADMINISTRATION. This section will focus on evaluating the human resources
policies and enterprise management systems and processes in the organization. It also measures the
organizational direction, plans, operational systems and policies, leadership and management,
governance, compliance to legal identity and reportorial requirements, etc. all that is related to
what goes on within the organization.
Give additional information on the findings (if any), and come up with recommendations to
address
compliance issues and identify other interventions needed by the enterprise.
SCORE
INDICATOR ( Level of Compliance) FINDINGS Guidance on Rating
A. LEADERSHIP AND GOVERNANCE
2. ENTERPRISE OPERATIONS. This section looks into the key components of enterprise
operations from processes and procedures, use of facilities and equipment and adoption of
technologies.
NOTES:
For Production/Farming type of Enterprise answer only items in letter A numbers 1-9
For Processing type of Enterprise answer only items in letter B numbers 1-14
For Custom Service type of Enterprise answer only items Nos. 2.60 – 2.73
For Consolidation and Marketing Type of Enterprise answer only Items Nos ………..
For Integrated type of Enterprise choose among letters A, B or C on the appropriate
business activity that the enterprise is undertaking. Answer all the items in the selected
business activity
Letters D, E and F should be answered by all respondents regardless of type
SCORE
INDICATOR (Level of Compliance) FINDINGS Guidance on Rating
A. PRODUCTION/FARMING
1. All the officers, members, 0 1 2 3 4 5 -Presence of the
management staff and employees production and
SCORE
INDICATOR (Level of Compliance) FINDINGS Guidance on Rating
employees of their
production schedule
-Level of
implementation
(strictly follows the
production schedule;
partially follows the
production schedule;
follows the
production schedule;
non-compliant at
all )
5. Production objectives are set and -Presence of
well-defined (e.g. target volume production
per season or cycle) objectives (written
or e-copy available
during assessment)
0 1 2 3 4 5
-Awareness of the
Manager and
employees with the
production
objectives
6. Target volume based on 0 1 2 3 4 5 -Presence of the
marketing target target volume based
on the Marketing
Plan
(Yes/No)
-If yes, but not
exactly the quantity
specified in the
Marketing Plan;
rating would be based
on the level of
accuracy. i.e. Target
Volume in the
Marketing Plan is 1
ton of harvested
onion weekly but
considering other
circumstances during
the harvesting period,
the target decreases
SCORE
INDICATOR (Level of Compliance) FINDINGS Guidance on Rating
to 500 kilograms of
target volume per
week. (500
kilogram/1000kilogra
m= 50%
Rating: 3 Good
(closes to 60%)
Rating: Level of
accuracy
5– Excellent (100%)
4 – Very good (80
3 – Good (60%)
2 – Need slight
improvement (40%)
1 – Needs
Improvement (20%)
0 – Inexistent/Non-
compliant (0)
technologies
Level of adoption
5– Excellent (100%)
4 – Very good (80
3 – Good (60%)
2 – Need slight
improvement (40%)
1 – Needs
Improvement (20%)
0 – Inexistent/Non-
compliant (0)
SCORE
INDICATOR FINDINGS
(Level of Compliance)
B. PROCESSING
1. All the officers, members, management -Presence of the enterprise
staff and employees were oriented and operation policies.
familiar with the processes and - Total population of the
procedures of the enterprise operations. 0 1 2 3 4 5 organization that were
oriented and are familiar
with its policy on enterprise
operations.
SCORE
INDICATOR FINDINGS
(Level of Compliance)
2. The operations of the enterprise are in -Presence of Business Plan
accordance to the approved Business and/or Enterprise
Plan or any written documents indicating Operations Manual
the operation of the enterprise. -Level of implementation
(strictly compliant to the
0 1 2 3 4 5
BP/EOM; partially
compliant to the BP/EOM;
rarely compliant to the
BP/EOM; non-compliant at
all )
3. Production objectives are set and well- Presence of production
defined (e.g. daily volume of output or objectives (written or e-
capacity) copy available during
0 1 2 3 4 5 assessment)
-Awareness of the Manager
and employees with the
production objectives
4. Target volume based on marketing 0 1 2 3 4 5 -Presence of the target
target. volume based on the
Marketing Plan
(Yes/No)
-If yes, but not exactly the
quantity specified in the
Marketing Plan;
rating would be based on the
level of accuracy. i.e. Target
Volume in the Marketing
Plan is 1 ton of processed
cassava weekly but
considering other
circumstances during the
processing period, the target
decreases to 500 kilograms
of target volume per week.
(500 kilogram/1000
kilogram= 50%
Rating: 3 Good (closes to
60%)
Level of adoption
5– Excellent (100%) 4 –
Very good (80
3 – Good (60%)
2 – Need slight
improvement (40%)
1 – Needs Improvement
SCORE
INDICATOR FINDINGS
(Level of Compliance)
(20%)
0 – Inexistent/Non-
compliant (0)
12. Organization aware of how to manage - Managing or recording
incoming volumes of produce. incoming volumes of
produce
- Frequency of
implementation (strictly
0 1 2 3 4 5
implemented the quality
checking; partially
implemented the quality
checking; non-compliant
at all)
13. Organization use appropriate, up to date Yes- fully adopt the latest
technology for its operations. technologies
No- no adoption to of new
technologies
SCORE
INDICATOR (Level of Compliance) FINDINGS Guidance on Rating
A. CONSOLIDATION
1. All the officers, members, -Presence of the
management staff and consolidation and
employees were oriented and marketing policies.
familiar with the consolidation - Total population of
and marketing policies and the organization that
procedures were oriented and are
familiar with its
policy on
consolidation and
marketing procedures.
2. The operations of the enterprise -Presence of Business
are in accordance to the Plan and/or
approved Business Plan or any Enterprise Operations
written documents indicating the Manual
operation of the enterprise -Level of
implementation
(strictly compliant to
the BP/EOM;
partially compliant to
the BP/EOM; rarely
compliant to the
BP/EOM; non-
compliant at all )
3. Information on the list of -Presence of
producers (members and non- Recording Book that
members) involved in contains the summary
consolidation are complete and information of the
updated producers involved in
consolidation
(members or non-
members).
-Completeness of
their recording; does
all the members with
their production
information is written
in the Recording
Book.
4. Consolidation schedule are -Presence of
posted, and being followed WRITTEN
consolidation
schedule being
posted in the
consolidation area or
office area.
-Awareness of the
Manager and
employees of their
consolidation
schedule
-Level of
implementation
(strictly follows the
consolidation
schedule; partially
follows the
consolidation
schedule; follows the
consolidation
schedule; non-
compliant at all )
5. Consolidation and marketing -Presence of
objectives are set and well- consolidation and
defined (e.g. target volume per marketing objectives
season or cycle) (written or e-copy
available during
assessment)
-Awareness of the
Manager and
employees with the
production objectives
6. Target volume based on -Presence of the target
marketing target volume based on the
Marketing Plan
(Yes/No)
-If yes, but not exactly
the quantity specified
in the Marketing Plan;
rating would be based
on the level of
accuracy. i.e. Target
Volume in the
Marketing Plan is
consolidating 1 ton of
harvested onion
weekly but
considering other
circumstances during
the harvesting period,
the target decreases to
500kilograms of
target volume per
week. (500
kilogram/1000kilogra
m= 50%
Rating: 3 Good
(closes to 60%)
Rating: Level of
accuracy
5– Excellent (100%)
4 – Very good (80
3 – Good (60%)
2 – Need slight
improvement (40%)
1 – Needs
Improvement (20%)
0 – Inexistent/Non-
compliant (0)
Level of adaption
5– Excellent (100%)
4 – Very good (80
3 – Good (60%)
2 – Need slight
improvement (40%)
1 – Needs
Improvement (20%)
0 – Inexistent/Non-
compliant (0)
Rating:
Level of
accuracy
5–
Excellent
(100%) 4
– Very
good (80
3 – Good
(60%)
2 – Need
slight
improveme
nt (40%)
1 – Needs
Improveme
nt (20%)
0–
Inexistent/
Non-
compliant
(0)
If yes,
rating
would be
based on
the
number of
new
technologi
es being
adopted by
the
organizati
on vs the
available
technologi
es in the
market.
Level of
adaption
5–
Excellent
SCORE
INDICATOR (Level of Compliance) FINDINGS Guidance
on Rating
(100%) 4
– Very
good (80
3 – Good
(60%)
2 – Need
slight
improveme
nt (40%)
1 – Needs
Improveme
nt (20%)
0–
Inexi
stent/
Non-
com
plian
t (0)
FINDINGS AND RECOMMENDATIONS:
Instruction: Give additional information on the findings (if any), and come up with recommendations to
address compliance issues and identify other interventions needed by the enterprise.
SCORE
INDICATOR
(Level of Compliance) FINDINGS Guidance on Rating
D. INVENTORY MANAGEMENT AND CONTROL
1. The group has policy on the 0 1 2 3 4 5 -Presence of the
storage and inventory of raw written policy storage
materials /inputs in ensuring the and inventory
sufficiency of the supply and the -Level of
quality of the products. First In- implementation
First-Out and Last-In-First Out (strictly
(FIFO & LIFO). implementing the
policy; partially
implementing the
policy; rarely
implementing the
policy; and non-
compliant at all)
2. Established raw materials -Presence of quality
specifications (volume, size, checking on raw
maturity, color, expiration, materials
packaging, mode of payment, -Level of
mode of delivery, etc.). implementation
0 1 2 3 4 5
(strictly implemented
the quality checking;
partially implemented
the quality checking;
non-compliant at all)
3. Available profiles of suppliers -Presence of
including the volume capacity, Suppliers Subsidiary
mode of payment and mode of Ledger with
delivery (supply contract). information
summary,
formal/informal
supply agreements
0 1 2 3 4 5
-Completeness of
their recording; does
all the supplier/s with
their basic
information is written
in the Suppliers
Subsidiary ledger
4. Storage facilities for supplies and 0 1 2 3 4 5 -Conducts regular
materials are adequate and well- maintenance of its
maintained storage facility
-Level of
implementation
(strictly implemented
the regular
maintenance; rarely
conducts
maintenance of its
storage facilities (2 or
less in a year); non-
compliant at all.
-Level of adaption:
Number of digital
0 1 2 3 4 5
technology adapted
for its inventory
management vs the
available digital
technology for
inventory
management system
in the market.
6. The inventory securely and -Presence of secured
appropriately stored, with access storage room/area
restricted to authorized personnel with list of authorized
personnel and entry
records logbook.
-Level of
implementation
0 1 2 3 4 5
(strictly
implemented;
partially implemented
the quality checking;
rarely implemented;
and non-compliant at
all).
FINDINGS AND RECOMMENDATIONS:
Instruction: Give additional information on the findings (if any), and come up with recommendations to
address compliance issues and identify other interventions needed by the enterprise.
SCORE FINDINGS
INDICATOR
(Level of Compliance)
If no written policy,
but is implementing
0 1 2 3 4 5
proper disposal;
rating would depend
on the level of
adaption
5– Excellent (100%)
4 – Very good (80
3 – Good (60%)
2 – Need slight
improvement (40%)
1 – Needs
Improvement (20%)
0 – Inexistent/Non-
compliant (0)
3. Policy exists and is implemented 0 1 2 3 4 5 -Presence of the
on occupational health and written policy on
safety. occupational health
and safety
If no written policy,
but is implementing
occupational health
and safety; rating
would depend on the
level of adaption
5– Excellent (100%)
4 – Very good (80
3 – Good (60%)
2 – Need slight
improvement (40%)
1 – Needs
Improvement (20%)
0 – Inexistent/Non-
compliant (0)
4. Posted safety -Presence of the
posters/signs/warnings in the safety posters in the
work place workplace.
-Level of
implementation
0 1 2 3 4 5 (strictly follows
what is specified in
the safety posters;
partially follows;
rarely follows; and
non-compliant at all)
5. Work place is well ventilated, -Presence of
well-lighted, clean, free from workplace with
clutter and obstruction, and with safety features.
an adequate number of -Completeness of the
emergency exits. indicators (1. Well
0 1 2 3 4 5 ventilated; 2. Well-
lighted; 3. Clean; 4.
Free from clutter and
obstruction; 5. With
adequate number of
emergency exits)
6. Accessible fire extinguishers and -Presence of fire
other fire control measures in extinguishers and
strategic locations 0 1 2 3 4 5 other fire control
measures in the
workplace
7. Available accidents and -Presence of
emergency preparedness kits and emergency kits
trained personnel -Trained personnel on
emergency response
0 1 2 3 4 5 can cater the number
of officers,
employees, and
members of the
organization.
8. Compliant to employees’ -Availability of
favorable working condition i.e. working area for the
employees’ lounge, pantry convenience of staff
-number of officers
0 1 2 3 4 5 and employees of the
organization who can
attest the convenience
in the workplace.
FINDINGS RECOMMENDATIONS:
Instruction: Give additional information on the findings (if any), and come up with recommendations to
address compliance issues and identify other interventions needed by the enterprise.
3. FINANCIAL MANAGEMENT. This section will check on the execution of the financial
management system in place, and assess awareness level by the enterprise staff. It will look on
the organization’s performance on financial administration, financial budgeting and planning,
sourcing, financial risk management and also its record keeping and monitoring.
SCORE
INDICATOR
(Level of Compliance FINDINGS Guidance on Rating
A. ACCOUNTING RECORDS AND SOURCE DOCUMENTATION (10% Equivalent Weight)
1. With clearly established Simple
Financial Management System,
such as:
a. Policy on receipts and 0 1 2 3 4 5 5- Presence of
disbursements, recording, Indicators,
reporting and implemented Complete, fully
strictly. implemented
4- Presence of
Indicators,
Complete,
partially
implemented
3- - Presence of
Indicators,
Complete, not
implemented
2- Presence of
Indicators,
incomplete
1- Absence of
some
Indicators,
0-non
compliant
Approval of the
Board/Assembly to
the budget
3. The reports also included non- 5- Presence of
financial concerns like issues and Indicators,
concerns, including potential Complete, fully
risks, consequences of proposed implemented
decisions and mitigation 4- Presence of
processes. Indicators,
Complete,
partially
implemented
3- - Presence of
Indicators,
0 1 2 3 4 5
Complete, not
implemented
2- Presence of
Indicators,
incomplete
1- Absence of
some
Indicators,
0-non
compliant
4. MARKETING. The evaluation will focus on the systemic flow of goods/products within
marketing/trading activities and determine compliance with the set guidelines/protocols.
SCORE
INDICATOR
(Level of Compliance) FINDINGS Guidance on Rating
1.Marketing objectives are set and
well defined
a. Set target sales 0 1 2 3 4 5 Yes- 5
SCORE
INDICATOR
(Level of Compliance) FINDINGS Guidance on Rating
No- 0
b.Set target margins Yes- 5
0 1 2 3 4 5
No- 0
c. Set target profit Yes- 5
0 1 2 3 4 5
No- 0
2. With available Marketing budget Yes- 5
No- 0
In between -1,2, 3, 4
0 1 2 3 4 5
Will depend on the
percentage of actual
marketing budget vs
needed budget
3. Marketing Plan is accessible, Presence/
utilized, communicated, and Completeness of
regularly updated. 0 1 2 3 4 5 indicators specified
(accessible, utilized,
updated regularly)
4. Has dedicated Marketing Staff Yes- 5
with knowledge of the marketing No- 0
operation.
In between -1,2, 3, 4
0 1 2 3 4 5
Will depend on the
knowledge of the
assigned staff vs the
actual deliverable.
5. Clear and consistent Number of
product/service specifications. 0 1 2 3 4 5 products/service/s with
clear specifications.
7. With updated and monitored Presence and
customer profile. 0 1 2 3 4 5 completeness of the
Customer Profile.
8. With updated and monitored Presence and
competitor profile and 0 1 2 3 4 5 completeness of the
competitor movement. Competitor Profile.
9. Has available facilities for 0 1 2 3 4 5 Yes- 5
logistics and distribution No- 0
In between -1,2, 3, 4
Will depend on the
actual number of
facilities vs the needed
number of logistical
SCORE
INDICATOR
(Level of Compliance) FINDINGS Guidance on Rating
distribution facilities.
10. Point of sale and storage Yes- 5
locations are strategically No- 0
located
In between -1,2, 3, 4
0 1 2 3 4 5 Will depend on the
actual number of sales
and storage areas but
not strategically
located.
11. Utilize innovative channels Presence of digital
(e.g. online or digital technology and
marketing) adoption of it on their
marketing
0 1 2 3 4 5
Percentage of available
digital technology vs
usage
12. With Marketing Agreement Yes, all available
between buyers and the buyers- 5
enterprise. No- 0
In between -1,2, 3, 4
0 1 2 3 4 5
Will depend on the
actual number of
buyers with MA vs
total number of partner
buyers
13. Marketing strategies are well Total population of the
presented and discussed with organization with
the officers and employees by awareness to its
0 1 2 3 4 5
the Marketing Officer. enterprise marketing
strategies (percentage
based on the rating).
14. Regular checks market trends 0 1 2 3 4 5
and developments and Yes- has access to
immediately adjusts marketing information and
strategies to recent fully adopt the
developments latest
technologies
No- no access to the
information thus
no adoption to
SCORE
INDICATOR
(Level of Compliance) FINDINGS Guidance on Rating
of new
technologies
In between -1,2, 3, 4
5. SUSTAINABILITY. This assessment will cover growth potential (in terms of production,
product, technology, market, and network) and measures to identify and mitigate risks of the
enterprise.
INDICATOR SCORE
(Level of Compliance) FINDINGS Guidance on Rating
1. Career Development Program for -Presence of the
its employees Career Development
Program.
- Level of
implementation; how
0 1 2 3 4 5
many of the target
beneficiaries of the
Career Development
Program has provided
with it.
2. Training Program for employees -Presence of the
and members Training Program.
- Level of
implementation; how
0 1 2 3 4 5
many of the target
beneficiaries of the
Training Program
have provided it.
3. The enterprise has existing good -Presence of the
and long-term relationships with supply agreement
buyers/suppliers -Level of
implementation; based
0 1 2 3 4 5 on the existing
number of suppliers,
how many of these
have a Supply
Agreement.
4. The enterprise is able to tap -Presence of program
and/or partner with different contract,
government and non-government memorandum of
agencies for various support understanding, MOA,
services. (This includes loan, credit, or any documents that
insurance, technology and other indicate partnership
service providers) with other agencies.
-Level of
0 1 2 3 4 5
implementation; the
partnership is strictly
implemented; the
partnership is partially
implemented’ the
partnership is rarely
implemented; not
implemented at all.
5. With written Sustainability Plan 0 1 2 3 4 5 -Presence of the
or Enterprise Risk Reduction Sustainability Plan
Management Plan (including social, -Level of
market, technological, climate and implementation; the
political risks among others) Sustainability Plan is
strictly implemented;
the Sustainability Plan
is partially
implemented’ the
Sustainability Plan is
rarely implemented;
not implemented at
all.
6. The officers/BODs, members, Total population of
management staff and employees in the organization that
the enterprise are aware of risks are aware of the risks
brought by natural resource 0 1 2 3 4 5 brought about by
destruction natural resources
(percentage based on
the rating).
7. The officers/BODs, members, Total population of
management staff and employees in the organization with
the enterprise are aware of peace awareness of peace
0 1 2 3 4 5
and security risks. and security risks.
(percentage based on
the rating).
8. The officers/BODs, members, Total population of
management staff and employees in the organization with
the enterprise are aware of human, awareness to several
political and socio-economic risks risks and
0 1 2 3 4 5
and occupational and health hazard. occupational and
health hazards.
(percentage based on
the rating).
9. The officers/BODs, members, Total population of
management staff and employees in the organization with
the enterprise are aware of the awareness to
marketing risks and have identified 0 1 2 3 4 5 marketing risk
how to mitigate these mitigation
(percentage based on
the rating).
10. There is awareness on possible 0 1 2 3 4 5 Total population of
solutions and strategies to mitigate the organization with
the risks on market pricing. awareness market
pricing risks
mitigation.
(percentage based on
the rating).
11.The number of members Members are
increases annually to support the increasing annually.
enterprise growth plans
Rating should be
based on the target
membership increase.
FINDINGS AND RECOMMENDATIONS:
Instruction: Give additional information on the findings (if any), and come up with recommendations to
address compliance issues and identify other interventions needed by the enterprise.
SCORE
INDICATOR
(Level of Compliance) FINDINGS Guidance on Rating
1. Marginal sectors such as women, Yes- 5
men, youth, indigenous peoples, No- 0
person with disabilities are
considered in deciding services, In between -1,2, 3, 4
projects and programs to engage There are efforts
with. made to include the
marginal sectors. Can
be rated based on the
following level of
0 1 2 3 4 5 efforts:
5– Excellent (100%)
4 – Very good (80
3 – Good (60%)
2 – Need slight
improvement (40%)
1 – Needs
Improvement (20%)
0 – Inexistent/Non-
compliant (0)
2. Human rights, child labor, non- -Presence of the
discrimination and equal written policy on
opportunity policies are written human rights and
and implemented. equal opportunity.
-Level of
implementation:
5- With written
policy and is,
fully
implemented
4- With written
policy but is
partially
implemented
0 1 2 3 4 5 3- No written policy
but is fully
implementing
equal
opportunity
implemented
2- With written
policy but not
implemented
1-No written policy
but is partially
implemented
0-non compliant
5- With written
policy and is, fully
implemented
4- With written
policy but is
partially
implemented
3- No written policy
but is fully
implementing equal
representation of the
marginal sector in
the organization
2- With written
policy but not
implemented
1-No written policy
but is partially
implemented
0-non compliant
5- With written
policy and is, fully
implemented
4- With written
policy but is
partially
0 1 2 3 4 5 implemented
3- No written policy
but is fully
implementing equal
opportunity in the
organization
2- With written
policy but not
implemented
1-No written policy
but is partially
implemented
0-non compliant
Name of Enterprise :
Name of Respondent :
Current Position :
Contact Number/Mobile :
Date of Survey/Interview :
INSTRUCTION
Please have the time to complete the survey as accurately and honestly as possible. It is a critical
step for us to assess your capacity building needs and the information will help us identify and
select the appropriate interventions to address the gaps. All your responses will be treated with
utmost confidentiality.
3.1If yes, how many staff/personnel do you supervise or are reporting to you?
4. How long have you been in your current position/role in the enterprise?
6.1 If yes, list the type of training courses you have attended:
7. Based on your knowledge, in which area do you think the enterprise is currently
experiencing difficulty or problem?
Marketing
Finance
Procurement
Production/Operations
Human Resource/Personnel
Leadership/Governance
No idea/knowledge about any
difficulty/problem
Others,
specify:________________________________
_
7.1 Please provide specific details of the problem area that you have identified:
Enterprise Area/Dimension Specific Difficulty/Problem
Marketing
Finance
Procurement
Production/Operations
Human Resource/Personnel
Leadership/Governance
Others, specify:
10. Do you think you need to enhance your knowledge and skills to better
perform your current role/task? [ ] Yes [ ] No
11. Which of the following competencies do you think you need to enhance in
order to improve your performance at work?
12. Which of the following training formats would you likely to participate in?
Check the response/s that apply to you.
Classroom training
Day long workshop
On-the-Job Training
Distance education that can be completed at your own pace (web-
based courses/online)
A combination of classroom training with coaching/mentoring
sessions
Others, please specify: ___________
13. How many days can you devote to a training session and be away from your
work?
1 day
2 days
3 days
4 days
5 days
14. How important is each of the following issues to you when participating in training courses?
Moderate
Highly Not
ly Somewhat
Issues importa importa
importan important
nt nt
t
Opportunity to interact with
instructor/facilitator/Resource
Person
Opportunity to interact
with other participants
Being part of a group that
is taking the same course
at the same time
Opportunity to start at any
time
Opportunity to complete at
your own pace
15. Please specify any additional training needs related to your enterprise that you may
recommend or suggest:
I hereby attest to the truthfulness of the information provided in this survey questionnaire.
Furthermore, I am aware that the information provided herein will be used by the Department of
Agriculture solely for the purpose of identifying training gaps for the preparation of the
Enterprise Capacity Development Plan, as enterprise beneficiaries and will not be used for any
other purpose without violating the Data Privacy Law.