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CHCUTVE ORDER NO

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CHCUTVE ORDER NO

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X Annex C - Final Invento..

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Final Inventory and Turnover

of Barangay Properties, Financial Records and Documents (BPFRDS) and Money Accountabilities
Date
Barangay: City/Municipality:
Telephone No. Province:
A. Finandal Records/Documents
Remarks
Particular (Gf anyl Quantity
(may indicate Series Nos.

1. Journal/Lagbook of daily income/expenses

2. Journal/Logbook of Used Checks
Bank Deposit Slips
Bank Withdrawal Slips
Purchase Slips
nents/payroli
youeneyrayme

8. Brgy. Official Receipts (used and unused) (No. of Booklets)

.Other Financial Documents (pls. Specity)
B. Legislative Documents

Particular (if any) Quantity Remarks

(may indicate Series Nos.
1. Session Journal/Logbook Attendance and Minutes)
Ordinance/Resolution Logbook
others (Pls. Specity)
C.Admiistrative and other Documents

Particular (if anyl Quantity Remarks

Imav indicate Series Nos

Brgy. Otticials/employees Logbook

Lupon ourmaytogo
meetings
Medlation/Settlerment
Cases/Complaints
d. Others (pls. Specity)
B. VAW Desk Logbook
4. BCPC Logbook
5. Tanod Logbook
6. others (Please Specity)

D. Properties

Particular (it any) Quantity Remarks

(may Indicate Serles Nos.
Service Firearm
Service Vehicle/s (attach Iternized List)
.DRR Equipment (attach Itermized List)
4.Computer Set (desktop/cpu/keyboard/web cam)
5. Printer
6. Scanner
7.Photocopler
.Otice Furniture (attach itemized list)
9. Appliances
Dispenser, etc.(Please Specity: i.e. retrigerator, TV., Water
10. Others (Please Specity/may attach itemized list)
E. MONEY ACCOUNTABIUTIES
1. Cash On Hand 2. Cash in Bank 3. Checks

Ominao.
Oenom Check No,
nins
P,000
qyanty Amout Bank/Address Acct, No, Amount Date Drawee Bank

P200
P100
PSO
P20
Coins
Total Total Total

LOAN/S(it
any):
Turned-oVer by: Received by:

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Above listed items ore hereby ofticiafy NETURNED and TURNEo OVER tO the This s to ACKNOWEDGE receipt of the above-listed items
newy edecd baran goy offkials,thru the (incomng/e ete ted) Punong Baan goy the outgo ingPunong Boran gay/Treasurer and thereby dE
as to the completeness and correctness of entries.

(Signature Above Printed Name of Outgoing (Signature Above Printed Name of Outgoing Sgrature abowe Pnnted Name of Newly electe d/Re-El
Barangay

Witnessed by

Name of C/MATT Name of C/MATT Name of C/MATT Namee

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Annex ""- Barangay In ventory and Turnover Form No.i Initiol Inventory ofBPERDS

Inital Inventory
of Barangay Properties, Financial Records and Documents (BPFRDS)
Asof

Barangay: City/Municipality:
Province:
Telephone No.
A Flnanckal Records/Documents

Remarks

(may indicate Series Nos, and/or Year)

Particular (if any) Quantity

1. Journal/Logbook of daily income/expens

2. lournal/Logbook of Use Checks

3. Bank De posit Sips

4. Bank Withdrawal Slips

S. Prdhase Slips

Vouchers/Payments/ Payroll
7. Laun Documents
8. Brgy.Official Receipts (used and unused) (no. of
booklets)

9. Other Financial Documents (pls. specify)

B. Legis lative Documents
Remarks

Particular Quantity (may indicate Series No. and/or Year)

1. SessionJournal/l.ogbook

(attendance and minutes)

2. Ordinance/Resoution Logbook

3. 0thers (pls. speaty)

C. Administrativeand other Documents

Remarks

Particular (if any Quantity (may indicate Serles No. and/or Year)

1. Bry.0iticias/employees Logbook
2. Lupon Journal/ Logbook
0. attendance/mi nutes of meetings

b. Mediatlon/Settlement

c. Cases/ Complaints

d. Others (pls spcify)

3. VAW Desk Logbo ok
4. BOPCLogok

5. Tanod Logbook

6. Others (Pkase speafy)

D. Properties

Remarks

Particular (if any) Quantity (please indicate condition (servicea

details)
Save
1, Service Firearm

2. Servlee Vehicle /s (attach ltemized List)

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riuhr(W any. Indicate those that are availa ble ) Quantity (ple ase indicatecon diti on serviceabe or not and other
details)

Books /other printed material (encyciopedia, etc)

Service Vehicle/s (attach Itemized List)

DRR Equipment (attah ltemized List)

. Computer Set (desktup/cpu/ layboard/web cam)
5. Priter

6. Scanner

7. Photbopier
8. Office Fumiture (attaxh itemized List)
9. Appliances
a, Rerigerator
b. T.V.

c. Water Dispenser
d Others (pb. pecity)

10.0thers (Please Specify/ may attach itemized list)

(This may include plants, title of land, facilities
and other infrastructures, if any)

Prepared and submitted by SKIT:

Chairperson, SK Chair Vice Chairperson, SK member

Member Member Member Member Member Member

Checked and verifled by C/MATT:

Co-Chairperson Vice Chairperson

Chairperson

Member Member Member Member Member

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Annes E- SK Inventory and Turnover FormNo. 1lnitial toventary of SAPERDS

InitialFinanckal
lnventory
Records and Documents (SK PFRDs)
of Sangguniang Kabataan Proper

City/Municipality
SK of Barangay
Province
Telephone No.
A. Financial Records/Documents

Remarks
(may indicate Series Nos and/or Year)
Partiaukr (ifany/List otherSKDocuments) Quantity

1. Jounal/Logbook of daily income/expenses

2. Journal/Logbook of Used Checks

3. Bank Depost Slips

4. Bank Withdrawal Slips
Purase Shps

6. Vouchen/Payments/Payroll

7. Loan Docum ent

8. SK Official Receipts (used and unused) booklets)

Other Financial Documents (pls. specify)

B. Legis la tive Docum ents
Remarks
and/or Year)
Particular Quantity (may indicate Series Na

&minutes)
1. Sesslon Joumal/Logbook (attendance
2, Resoution Logbo ok

Annual/Supplemental Budget
4. CBYDP
ABYIP
6. Others (pk. specify)
Documents
C. Ad istrative and other
Remarks
are available in
Particular (if anv, Indicate those that (may indicate Series No. and
/or Year)
the SK) Quantity

.SK Officials Logbook (Attendance)

.Journal/ Logbook
of mectings
a attendance/minutes
Katipunan ng Kabataan (KK)
b. Registry of the
. KKAssenbly
1.Others (pls. specify)

D. Properties
Remarks

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Republic of the Philippines

Province of Aklan
Municipality of Lezo
Barangay
OFFICE OF THE PUNONG BARANGAY

EXECUTIVE ORDER NO, 2018

Date:

AN ORDER CREATING THE BARANGAY INVENTORY (BIT) IN CONNECTION

wITH THE MAY 14, 2018 BARANGAY AND SANGGUNIANG KABATAAN ELECTIONS

WHEREAS, Republic Act 10952, also known as "An Act Postponing the October 2017 Barangay and
Sangguniang Kabataan Elections, Amending for the Purpose Republic Act No. 9164, as Amended by Republic
Act No. 9340, Republic Act No. 10632, Republic Act 1O656, and Republic Act 10923, and for Other Purposes":

WHEREAS, Section 1 of the said Act provides that the Synchronized Barangay and Sangguniang
Kabataan Elections shall be held on 14 May 2018;

WHEREAs, the Department of the Interior and Local Government (DILG) \ssued Memorandum
Circular No. 2018-12 dated February 1, 2018, on the Conduct of Inventory and Turnover of all Barangay
Properties, Financial Records, Documents (BPFRDs) and Money Accountabilities by all Incumbent Barangay
Officials;

WHEREAS, the said Circular mandates all Punong Barangays to convene and create their respective
Barangay Inventory Team (B/T), through an Executive Order and submit copy of the same to the concerned
Municipal Mayor and the MLGOO;

WHEREAS, the BIT shall be created primarily for the purposes of conducting an inventory and
turnover of BPFRDS and money accountabilities; and ensuring an orderly and smooth transitlon of barangay
governance to the newly elected or re-elected incoming barangay officials;

NOW, THEREFORE, I, Punong Barangay of Barangay

Municipality of Lezo, Province of Aklan, by virtue of the powers vested in me by law, do
hereby order the cre ation of the Barangay Inventory Team, with the following provisions:

SECTION I. COMPOSTION:

The BTT shall be composed of the following:

Chair: Hor Punong Barangay

Vice Chair: HOn Sangguniang Barangay Member
Members: Sangguniang Barangay Member
Sangguniang Barangay Member
Barangay Secretary

Mr/Ms. Rectkener or Municipal Representative

Mr./Ms. CSO Representative

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 SECTION I. ROLES AND RESPONSIBILITIES OF THE BIT:
The Team shall undertake the following:

1. Conduct an inventory of Properties and Money Accountabilities:

11 Conduct an initial inventory of all Barangay Properties, Financial Records and Documents
(BPFRDS);
1.2 Accomplish the prescribed Turnover Form No. 1;
1.3 Furnish the Municipal Mayor, Local COA and the concerned DILG MLGOO copy of the initial
inventory of BPFRDS
14 Conduct final inventory of BFRDPS, to include inventory of money, e.g. cash on hand and in
bank, used and unused check and loans, if any, using Turnover Form No. 2

2. Conduct of Turnover Ceremony ond Submission of Report:

2.1 Organize and conduct a Turnover Ceremony, to include briefing on the State of Barangay
Governance, Financial Performance Report and Key Challenges, among other information and
accomplishments to the new set of barangay officials;
2.2 Notify/nform the Municipal Officials, DILG MLGOO, Local COA and barangay residents for the
conduct of the turnover ceremony;
23 Submit report and the accomplished Turnver Form No. 2 and other relevant documents on
the conduct of turnover ceremony to the Local COA, and the DILG MLG00,

3. Ensure completeness of the following:

3.1 All barangay financial, legislative and administrative records;

3.2 Transcript, minutes of meetings, list and status of complaints filed before the Lupong
Tagapamayapa;
3.3 Updated Registry of Barangay Inhabitants (RBI) and Members of the Barangay Assembly;
3.4 All other docurnents involving barangay transactions;

4. See to it thot all supplies and properties of the barangay, that ore in actual possession or
entrusted to the concerned barangay officials and employees, are properly accounted and listed
in the prescribed Turnover Forms.

5. Submit reports on the given timelines indicated in DILG MC No. 2018-12.

SECTION I. EFFECTIVITY:

This Executive Order shall take effect immediately upon its approval.

SO ORDERED.

APPROVED, this day of February 2018,

HON.
Punong Barangay

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