Check-list of the required documents for bid

(Goods & Services)

Name of Project: SUPPLY & DELIVERY OF MEDICINES & SUPPLIES FOR 4TH QUARTER
ABC: Five Hundred Ninety Nine Thousand Nine Hundred Ninety Eight Pesos & 40/100 (Php 599,998.40)
Name of Supplier: ______________________________________________________
Bid Amount: _______________________
Order Document Remarks

Part I – Legal documents (FIRST ENVELOPE)

Registration certificate from SEC, Department of Trade and Industry (DTI) for sole proprietorship, or CDA
1 for cooperatives

Mayor’s/Business permit issued by the city or municipality where the principal place of business of the
2 prospective bidder is located, or the equivalent document for Exclusive Economic Zones or Areas

Part II – Technical Documents

Statement of the prospective bidder of all its ongoing and completed government and private
3 contracts, including contracts awarded but not yet started, if any, whether similar or not similar in nature
and complexity to the contract to be bid

Part III – Financial Documents

Audited financial statements, showing, among others, the prospective bidder’s total and current assets
4 and liabilities, stamped “received by the BIR or its duly accredited and authorized institutions, for the
preceding calendar year which should not be earlier than two(2) years from the date of bid submission

5 Computation for its Net Financial Contracting Capacity (NFCC)

Other Documents:

6 Bid Security in the prescribed form, amount and validity period

7 Omnibus Sworn Statement in accordance with Sec. 25.3 of IRR

 It is not blacklisted or barred from bidding

 Each of the documents submitted is an authentic copy of the original, complete, and all
statements and information provided therein are true and correct
 It is authorizing the Head of the Procuring Entity or his duly authorized representative/s to verify
all the documents submitted.
 The signatory is the duly authorized representative of the prospective bidder, and granted full
power and authority to do, execute and perform any and all acts necessary and/or to represent
the prospective bidder in the bidding
 It complies with the responsibilities of a prospective or eligible bidder provided in the PBDs

 It complies with existing labor laws and standards

 It is not related to the Head of the Procuring Entity (HOPE), members of the BAC, TWG and
BAC Secretariat
8 Duly signed technical specifications

9 Duly signed Schedule of Requirements (Production/Delivery Schedule)

10 Duly signed After-Sales Service/ warranty, if applicable

11 Duly Signed Manpower Requirements

12 BFAD registration for Medical Equipment, if applicable

13 Certificate of Product Registration per item (BFAD/FDA)

Tax clearance per E.O. 398, 2005, as finally reviewed and approved by the Bureau of Internal Revenue
14 (BIR)

15 Latest income and business tax returns stamp received by BIR

16 Certificate of PhilGEPS Registration

(FINANCIAL COMPONENT) (SECOND ENVELOPE)

17 Financial Bid Form, which includes bid prices

18 Bill of Quantities and the applicable schedule