Memo

To: All Staff

From: Nicolo C. Perez

Date: January 5, 2023

Subject: IT System Update

Dear Team,

I am writing to inform you about an upcoming IT system update scheduled to take place on [date]. This
update is a crucial step in ensuring our systems remain secure, efficient, and up-to-date with the latest
technological advancements.

Tuesday, January 10, 2023

10:00 PM - 2:00 AM (UTC)

The update is expected to last approximately 4 hours.

During the update, access to the email server and certain internal databases will be temporarily
unavailable. However, essential applications such as HR systems and cloud-based tools will remain
operational.

Please ensure all work is saved and systems are logged out of before 9:45 PM (UTC) to prevent any data
loss or interruptions.

IT support will be available 24/7 during the update period. For any assistance or urgent matters, contact
the IT Helpdesk at 09263728641 or it.support@gmail.com

During the update, there might be a temporary disruption in certain systems or applications. We
apologize in advance for any inconvenience this may cause and assure you that our IT team will work
diligently to minimize any disruptions.

It is essential for all employees to save their work and log out of their systems before the update begins.
Our IT support team will be available throughout the process to address any immediate concerns or
issues that may arise.
Your cooperation and understanding during this update are greatly appreciated as we strive to maintain
the highest standards of security and performance in our IT infrastructure.

Should you have any questions or require further information, please do not hesitate to contact our IT
department.

Thank you for your cooperation.

Best regards,

Nicolo C. Perez

IT Manager

pereznicolo.it@gmail.com