AMASIS - Functional Description 2015

AMASIS / KEOPS / ibis
Aircraft maintenance & spares information system
AMASIS Functional
coverage
The content of this document is the property of IFR SKEYES SAS. It must not be used for any purpose other than
that for which it is supplied nor may information contained in it be disclosed to unauthorized persons. It must not be
reproduced in whole or in part without permission in writing from IFR SKEYES.
© IFR SKEYES 2015 – All rights reserved
1
Maintenance & Engineering Solution
Technical Records & Planning

Provisioning &
Technical Services
Finance & Engineering
Technical Logs - Pireps & Mareps

Technical Records & M.E.L
Due list & Work preparation
Provisioning process
Work Order / Work Package
Purchase Order / Loan Order
Troubleshooting Procedures and Aircraft Configuration
Repair Order
associated ROE S.B / A.D / E.O / Modification
Warranty
Advanced Service Exchange Aircraft Maintenance Schedule
Sales Reliability
Financial follow-up & Maintenance cost Technical library
Stores &
Outstations Ramp / Hangar
Maintenance
Workshops
Parts Receipts / Issues / Dispatch /

Quarantine
Shelf life control & stock inventory Parts Repair / Inspection / Line Check & Heavy Check
Tools calibration Overhaul / Modification Aircraft repair & modification
2
1. Maintenance Planning Functions

- Long and short term planning
 Every maintenance task is under control and has a dedicated schedule. A graphical display
shows, with an easy-to-use color coded chart the Short / Medium / Long terms deadlines for:
 Airworthiness documents (A/C Certificates, Weighing, Radio Station License..)
 MEL items
 Time controlled items (Calendar / FH / FC / APU Hours…)
 Checks
 ADs/SBs
 Deferred items…
It is possible to tune the short / medium / long term deadlines per A/C tail number, giving
additional flexibility and accuracy to the planning.
- ADs/SBs Management
 A dedicated fully integrated module to capture, monitor, launch Ads, SBs and other
documents, either from the authorities, the manufacturers or the company (e.g. Engineering
Orders).
 Capability to link / replace documents, to attach content and external documents (pdf, tif,
Word…) that can be printed along with the Work Order cover page for the embodiment of
the applicable document.
 Management of modifications and standard (for both airframes and components)
 ADs and SBs can be applicable on airframes or components, with possible selection on range
of tail number or serial numbers
 Generation of Ads / SBs status by aircraft, by component for internal use, customers and
authorities.
- Tracking in hours, cycles and calendar time

 The maintenance tasks, the A/C & component ageing can be tracked in flight hours, flight
cycles (with ratio for touch & go if required), in days (calendar time) and also in
“nonstandard” ageing, such as APU hours and cycles, hotel mode…
- Job card creation
 The job cards are created in AMASIS (cover page) and can be attached to graphical
documents (AMM, Job Instruction Cards, SB…)
3
- Component History
 The technical and logistics history of every component is available without any limitation of
time or number of records. Every document can be displayed with a simple click.
- Man hour planning

 For every task, the man hours required, by qualification, can be captured. A workload by
workshop is then available. The forecasted hours are also available for work package and a
graphical tool shows
- Purchase plan with reference to planned maintenance

 The Auto-provisioning module provides consumption forecasts by Part number based on the
scheduled maintenance consolidated by the corrective maintenance history. Taking into
consideration the planned issues and entries, AMASIS propose a purchase plan and pre-
generate purchase orders.
- Provisioning
 The entire provisioning process is covered by AMASIS
 Initial internal request with reason, task reference, A/C, user, deadline (date +
hour)…,
 Reply updating automatically the status of the request (not managed, rejected,
pending, received, issued…),
 Status of the request directly available on the related task (Work Order, Work
Package item),
 Document generation from the request itself (quotation request / order / transfer
note / issue slip…)
 Automatic warning to the requester when a requested part is received,
 Issue generated or attached to close the request.
4
2. Technical Records
- Document Management
 Any kind of maintenance document are declared, performed and tracked
 Manufacturers’ documents (AMM, CMM, JIC, SB, AOL…)
 Authorities’ documents (AD, national requirements…)
 Company’s documents (Engineering orders, internal Procedures…)
Such documents are mainly under the responsibility of the Engineering Dept and can be
tracked by the Planning Dept, A/C or component wise thanks to schedules automatically
updated according to the ageing of the linked A/C or component.
 Electronic documents (PDF, TIF, WORK, EXCEL files, pictures, videos…) can also be linked to
AMASIS records (Job Cards, SB and AD, components, Part Numbers…). Therefore, such
document can be displayed or automatically printed with AMASIS working documents (Work
Orders, Work Packages, Follow-up sheets…).
 A Library Management Module covers all the functions required to control, order, copy and
dispatch the proper documents required to perform the maintenance according to the
regulation. Library officers and QA can make sure that every location; every workshop has the
applicable version of the MPDs, the AMM, the SBs etc…
- Control of technical Publications

 A Library Management Module covers all the functions required to control, order, copy and
5
3. Maintenance
- Automatic task Import
 MPD (s) or Operators Maintenance Programs can be loaded electronically in AMASIS
 During the implementation phase
 to manage a revision
- Task control
 Every task, A/C or component wise can be tracked to ensure the airworthiness of the fleet.
Simulation tools and tasks schedules by A/C, by station (location)… are the solution to control
every task easily and safely.
- Subtask and work cards

 AMASIS tasks can be linked with other documents (Task relation management). The work
cards have subtasks (one to X) that can be performed by group or individually.
- Manpower Control System

 Estimated and performed man-hours are monitored / captured task wise (Work order / work
package items). Manpower is controlled by skill / qualification. Every man-hour captured is
cross checked to make sure that the personnel performing the task has the right ability. The
system manages the experience calculation for every worker.
 The task schedule gives a workload planning by location (workshop as line Maintenance /
battery / Wheels & Brakes…)
- Defect Control
 Defect (current and deferred, can be easily controlled and flagged as MEL / CDL …). If it is a
MEL, the deadline is automatically calculated based on the values approved by your
authorities. The graphical Planning highlight on real time basis (subject to the A/C ageing
accuracy) the status of the open MEL items.
 For additional tasks (findings), the system generates automatically a linked item in the work
package and control if every defect has an answer (deferred due to time / material needs) to
authorize the Work package closure.
6
4. Quality Functions
- Occurrence and incident management
 AMASIS has an easy-to-use fault tracking management (by A/C, by ATA/ sub ATA chapter…). It
is also possible to link different events (faults, defects…) during the troubleshooting process.
Thus, the users, including the QA can have an extended view of the entire progression of
what has been done (documents performed, components removals/ installation…).
- Document Management
1. Any kind of maintenance document are declared, performed and tracked
 Manufacturers’ documents (AMM, CMM, JIC, SB, AOL…)
 Authorities’ documents (AD, national requirements…)
 Company’s documents (Engineering orders, internal Procedures…)
Such documents are mainly under the responsibility of the Engineering Dept and can be
tracked by the Planning Dept, A/C or component wise thanks to schedules automatically
updated according to the ageing of the linked A/C or component.
2. Electronic documents (PDF, TIF, WORK, EXCEL files, pictures, videos…) can also be linked to
AMASIS records (Job Cards, SB and AD, components, Part Numbers…). Therefore, such
document can be displayed or automatically printed with AMASIS working documents (Work
Orders, Work Packages, Follow-up sheets…).
3. A Library Management Module covers all the functions required to control, order, copy and
7
- Training and Competence Management

 The Personnel and Man-hour Management Module comes with a Training / Skill /
Qualification management. It is then possible to monitor the current qualifications, to
calculate the experience of every personnel based on the performed maintenance tasks (i.e.
the number of borescope inspection performed on a PW127 to validate the qualification).
- Custom and Supplier Management ( Supplier performance/ approval monitoring)

 AMASIS covers the suppliers and customers management (declaration / capabilities /
contractual lead times / addresses / contacts…). It also provide performance KPI (Key
Performance indicators) such as the calculated turn around / lead time, the receipts
rejections (reason wise).
- Asset Management
 Every asset (component / tool) is tracked as followed:
 Technical tracking (ageing, remaining potentials, standard, linked documents,
performed maintenance…).
 Status / location tracking (on A/C, on shelf, on repair, borrowed, scrapped…)
 Accounting tracking (ownership, valuation, depreciation…).
- Occurrence Analysis and Improvement

 The events tracking functions highlight the repetitive discrepancies and are the starting point
of the analysis process.
- Reliability Monitoring
 The reliability is monitored at different levels:
 Fleet dispatch / delays / flight cancellations / PIREPS rates / Incidents. Please note
that we have developed with ATR a function to extract the Operators Data
requested by ATR.
 System reliability, by ATA / Sub-ATA
 Component reliability (by P/N and by family), MTBR, MTBUR, MTBF computation
that propose a graphic display
8
5. Purchasing
 The entire purchasing process is covered by AMASIS
 Initial internal request
 Quotation request
 Order generation (note that we have developed an interface to transfer the AMASIS
orders to the ATR web portal)
 Good receipt
 Suppliers invoices with automatic warning / rejection in case of discrepancies.
 …
- Electronic purchase requisitions with release/approval strategy (or similar)

 An interface has been developed with ATR to transfer electronically the order using the ATR
web portal. We have planned to embed in a future product release an advanced electronic
management of the Quotation / Validation / Order generation / automatic transfer.
- Quotation management
 See here above
- Automated generation of purchase

 Orders can be generated from the Requisition forms, from the quotation requests. The
Automatic Provisioning module also brings an Order generation based on criteria such as the
supplier ranking, the price proposed…
 Note that we have developed an interface to transfer the AMASIS orders to the ATR web
portal.
- Repair and Loan orders administration

 Repair orders and dedicated request for quotation are available. Loan and exchange orders
are also available with an ownership / core unit management allowing tracking the parts to
be returned. A cost calculation tool is also available for the loan orders.
- Open order follow-up/expediting

 The list of pending orders by supplier, by status, by type (critical / AOG / Routine)… are
available. Reminders can be sent to the seller for due items. Supplier’s replies can be
collected (delivery date, Airway bill number, flight date…).
- Exchange / rotables Control

 Exchange Orders (as loan orders) allow to monitor the rotables received to be returned (same
S/N for a loan, different S/N in case of an exchange). A list of component to be returned is
available to avoid additional exchange / loan fees. Pool Contract can be defined and
monitored in AMASIS to ease the procurement process.
- Vendor performance (for statistical reporting)

 Supplier’s Performance indicators are available for Turnaround Time (TAT) and good receipt
rejection that can be sorted by reason.
9
6. Stores
- Tools management
 Tools are controlled individually (P/N + S/N). They can be allocated to a worker or a workshop
that are responsible for it.
 If the tool is subject to calibration / bench test / control…, a simulation tool warns the tools
administrators when such tasks have to be performed.
 A tool can be considered as an asset, subject to valuation and depreciation. It can be sent for
repair / calibration with a re-calculation of the next deadline
- Material shortages Analysis

 Stock cards propose stock levels management, with values for Minimum Stock / Ordering
Point / Maximum Stock.
 Graphical alerts and reports ease the stock levels control to avoid shortage and expensive
AOG
planned maintenance consolidated by the corrective maintenance history. Such tool is time
saving and reduce the risk of shortage.
- Stock allocation and picking

 In AMASIS, the issues linked to the material request allocate the material. The requester can
print the issue slip, considered then like a pick list. If the material is not used, it can be return
to the shelf and the movement is tracked.
- Electronic Material Requisition System with electronic approval function

 The Requisition functions allow the users (Production / Workshop / Planning / Stores…) to
communicate their material and tools needs.
10
 The entire provisioning process will be managed from this document that will be
automatically updated according to the situation (refusal / order generation / receipt /
issue…). It eases considerably the communication between the different departments
involved.
- Minimum Stock Monitoring

 Every Inventory Card (P/N situation on a specific location) has a provisioning tab with stock
levels management that can be set manually or calculated based on consumption history and
planned needs (Automatic Provisioning module).
 Minimum stock to alert about shortage risks
 Ordering point
 Maximum stock
 Graphical alerts and reports ease the stock levels control to avoid shortage and expensive
AOG
11
- Warranty Module
 Warranty functions are available for components. The system calculates the warranty limits
(calendar / Flight hours / flight cycles…). Warning are sent to the users if the part is under
warranty but removed and sent for repair.
 Warranty information can be loaded along with the Aircraft Configuration for new aircrafts.
- Shelf life Control and Inventory

 The Shelf life is controlled and can be define at the P/N level, but also location wise. It means
that a same P/N can have different shelf time according to the storage conditions. A report
highlights the expired P/N by location (with simulation ability).
 The S/N or batch number proposed for an issue takes into consideration the expiry date to
optimize the shelf life management.
- Barcode reading & writing capability

 Bar coding reading and writing capability are available either for the Man-hours management
(to improve the data collection) and the Logistics module (receipt / issue process and stock-
take). One of our customers also uses RFID tags with AMASIS to name the staff.
- Receiving module
 AMASIS receipt process allows differentiating the parts that belongs to the company and the
parts owned by other entities (suppliers or customers). The quality control can raise no
conformity and assign reasons (lack of documentation, discrepancies on the quantity…).
12
 Receipt forms can be generated from orders, from transfer notes, from removal forms… The
status of the part is then recorded.
 It is possible to scan the certificates (FAA -8130-3, EASA form 1, C of C…) that will be attached
to the equipment card.
- Invoice capturing
 Suppliers’ invoices are captured and controlled automatically against the related order. In
case of mismatch, a warning is sent to the user. If price divergence is confirmed, the
component value and/or stock valuation are adjusted accordingly.
 We have developed connectors to download the invoices captured in AMASIS to the
customer’s Accounting tool (i.e. SAP, Sage, Oracle Finance…).
- Spares consumption forecast

scheduled maintenance consolidated by the corrective maintenance history. Taking into
consideration the programmed issues and entries, AMASIS propose a purchase plan and pre-
generate purchase orders.
- Stock-take function
 Inventory tools are available to organize the stock-take
 By store
 By bin location
 By estimated time
 To adjust the quantities once the count is done.

 It is possible to issue parts during the stock-take procedure, as AMASIS allow isolating the
discrepancies due to movements and the one due to mistakes.
13

AMASIS - Functional Description 2015

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

AMASIS - Functional Description 2015

Uploaded by

Copyright:

Available Formats

AMASIS / KEOPS / ibis

Aircraft maintenance & spares information system

Maintenance & Engineering Solution

Technical Records & Planning

Technical Logs - Pireps & Mareps

Parts Receipts / Issues / Dispatch /

1. Maintenance Planning Functions

- Tracking in hours, cycles and calendar time

- Man hour planning

- Purchase plan with reference to planned maintenance

- Control of technical Publications

- Subtask and work cards

- Manpower Control System

- Training and Competence Management

- Custom and Supplier Management ( Supplier performance/ approval monitoring)

- Occurrence Analysis and Improvement

- Electronic purchase requisitions with release/approval strategy (or similar)

- Automated generation of purchase

- Repair and Loan orders administration

- Open order follow-up/expediting

- Exchange / rotables Control

- Vendor performance (for statistical reporting)

- Material shortages Analysis

- Stock allocation and picking

- Electronic Material Requisition System with electronic approval function

- Minimum Stock Monitoring

- Shelf life Control and Inventory

- Barcode reading & writing capability

- Spares consumption forecast

 To adjust the quantities once the count is done.

You might also like