KNRC, HYDERABAD, INDIA

SAP – Sales and Distribution – L1 Training

Date 11/02/2024

1
 Objective

• Provide basic overview of SD module to core team

members.

• Focus on general concepts in the module as per standard

SAP.

2
Agenda
AGENDA

• Organisation structure

• Master Data

• SD overview

• Billing- credit memo and debit memo

• Reports

3
Agenda
• Objective

• Organisation Structure

• Master data

• SD overview

• Billing- Credit memo and debit memo

• Reports

4
Organization Structure: Hierarchy

Company Code

Sales Organisation

Distribution Channel Distribution Channel

(Project Sales) (Material sale)

Division Division
(Item rate contract) (Scrap)

Plant Plant
(Site1) (Site2)

S. LOC S LOC S LOC S LOC

(site (site (site (site
store) store) store) store)

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Agenda
• Objective

• Organisation Structure

• Master data

• SD overview

• Billing- Credit memo and debit memo

• Reports

6
Master Data

• Master Data forms the basis for most of the transactions.

• It contains records that remain in the database over an extended period.
• It is centrally stored (shared across application modules) and processed to
eliminate data redundancy

Types of Master Data used in SD

• Business Partner (Customer).
• BOQ Master (Service Material)

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 Business Partner
(Customer Master)

• Customer Master is prerequisite to create any document / transaction related to sales

process

• Customer master data is captured in three different views (General View / Sales Area
View / Company Code View). All the data which is captured in customer master data
flow to transaction wherever it’s required

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Customer: General Data

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Customer: General Data

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Customer: Company Code data

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Customer: Sales data

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Customer: Sales data

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Customer: Sales data

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BOQ Material (Basic data)

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BOQ Material (Sales Views)

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BOQ Material (Sales Views)

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BOQ Material (Sales Views)

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BOQ Material (Sales Views)

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Agenda
• Objective

• Organisation Structure

• Master data

• SD overview

• Billing-Credit memo and debit memo

• Reports

20
 Sales & Distribution Overview

• Client Billing

• Scrap sales

• Sale of Material (Sub contractors)

• Assets sale

• Credit / Debit Memo

21
Flow chart of Client Billing

Contract Creation

RA Bill Certified (Monthly)

Creating Billing
document

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 1. CONTRACT
Enter contract type,Sales organisation,Distribution Channel,Division And
Press enter.

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Enter Sold to Party, Valid from date, valid to date, Material (BOQ Material),Target/BOQ Qty

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Double click on Material go to condition tab and enter BOQ Rate for the same.

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After maintaining BOQ code, BOQ Qty and BOQ rate of each and every line item system will
allow to save this contract document.

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RA Bill Certified (Monthly)

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Maintain Customer/Client code and all the BOQ material which is certified from client and
going to create Bill

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Double click on material and maintain rate for each BOQ. GST value will
get calculate automatically with total revenue/work done value

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Go to account assignment tab here need to assign WBS element for each
BOQ codes.

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After maintaining all the data we can save this certified order.

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Assign certified order document with contract. After assigning with
contract all the rates will get redetermined from contract. And certified
document will get linked with contract.

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 Creating Billing document
Maintain Certified order number with reference to we are creating Bill.

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Check Net value and the final document value and billing date which is going to
finance for further processing.

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After validate all line items value and the document value, Billing date,
posting month we can save this billing document.

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 Document Flow of client Billing
Here we can track all the certified document and billing document which is created with ref.
to contract.

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Flow chart of Scrap Sales

Sales order

Delivery Doc.

Post Goods Issue

Invoice

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 Scrap Sales order

Enter order type, sales org,distribution channel, division and press enter

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Maintain Customer code and scrap material, Qty

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Maintain per quantity scrap material Rate

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After maintained all the details in sales order we can save this document.

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 Outbound Delivery

Maintain Shipping point, delivery date and sales order number.

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Maintain Delivery Qty and picked qty check plant and storage location.

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After maintaining all data save the document.

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Outbound Delivery created.

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 PGI (post Goods Issue)

Maintain Outbound delivery number and click on post goods issue PGI number will get generated.

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PGI (post Goods Issue)

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 Billing Document/ Invoice

Maintain Outbound delivery number and Billing date then press enter

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Check all the details in Billing document then save the billing document.

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Billing Document number get generated.

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Document Flow

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 Flow chart of Assets sale

Sales order

Billing Invoice

Note: We can not create sales order with asset code. We have to create this code as non
valuated material at the time of sale then only we can proceed with non valuated code in
sales order.

Note: For Asset Retirement process please refer FI L1 training PPT .

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 Assets Sale order

Maintain org data with order type .

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 Assets Sale order

Maintain customer code and Asset non valuated material code with qty and Rate.

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 Assets Sale order
Maintain Asset sale value here. Then save this document sales order will get generated.

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 Assets Sale Invoice

Maintain billing date and reference document/ Assets sales order number.

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 Assets Sale Invoice

Check all the details eg- Billing date, value, Tax value and save this document assets sale
invoice will get generated..

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Document Flow

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Agenda
• Objective

• Organisation Structure

• Master data

• SD overview

• Billing-credit memo & Debit memo

• Reports

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Billing – Credit & Debit Memo

Credit Memo
Credit Memo
Request

Invoice

Debit Memo
Debit Memo
Request

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 Debit Memo

Here maintain org data and order type DR (debit memo) CR (credit Memo). And create with
billing document reference.

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 Debit Memo

All the data will get copied from billing document. Check all the data and maintain the
document date. Save this document debit memo request will get generate.

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 Debit Memo

Create debit memo with reference to debit memo request. Maintain billing type as L2 for
debit memo.

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 Debit Memo

Check all the details eg- Billing date, item quantity, Item rate, amount. If all values are
correct save this document debit memo will get generate.

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 Debit Memo

We can also check document flow for which bill this debit memo has been created.

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Cancellation of Billing Document

Billing done with wrong

Sale Order Invoice price ex instead of
Rs.2500, it done with Rs.
2050

Cancelled the billing

1 Cancellation document made with
Rs.2050

2 Billing with correct price

Billing
of Rs.2500

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 Cancel Billing Document

Maintain Billing Document number which needs to cancel.

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 Cancel Billing Document

Click on billing document and select cancel billing doc.

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 Cancel Billing Document

Save this document Billing document number will get generated and cancel bill doc number
will get generated.

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Agenda
• Objective

• SD Overview

• Organization Structure

• Master Data

• Billing-credit memo and debit memo

• Reports

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 Manage Sales contract
This Report belongs to contract document we can check the contract value with validity client
code etc.

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 List of Sales Order
This report belongs to sales order. All the sales order which is created on system we can check
the data for reporting purpose to execute this transaction.

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 Goods issue for outbound del.
To be posted
We can check all the outbound delivery which is created but PGI (Post Goods Issue) is not
done.

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 Billing Due List
All the documents which is pending for billing We can check on this Report.

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Thank You

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