Doc : QP/04

COMPANY PVT LTD Rev : 00

Date :
PROCEDURE FOR HUMAN RESOURCES PROCESS 09.04.2019
Page : 1 of 3

1. To determine competence and skill of the employees

1. Objectives 2. To identify the training needs, action and its effectiveness
3. To ensure employees are aware of their roles
2. Scope 1. All permanent employees
P : MD, CEO, HRC, MR
3. Responsibility
S : All Employees

4. Procedure Steps
Sl. Documents /
Activity Resp.
No. Records
Prepare organization chart based on hierarchy and update
4.1 chart whenever there is new change in consultation with MR QM/08
MD
Based on above steps 4.1 prepare roles, responsibility and
authority for all designated position. Similarly update
4.2 MR QM/09
whenever there is change or addition of roles in
consultation with MD, CEO
Also prepare internal and external communication matrix
4.3 MR QM/10
based on above step 4.1 & 4.2 in consultation with MD
Competence and skill
Prepare and maintain employees details and update
4.4 HRC HR/02
employee history whenever necessary
Prepare competence mapping for all designated positions
4.5 MR HR/01
in the organization as advised by MD
4.6 Do requirement based on competence mapping MR HR/01
Prepare skill requirement matrix for all employees related
4.7 MR HR/03
to their work activities in consultation with MD
Assess employees (by April every year), based on their MD, CEO,
4.8 HR/03
performance in discussion with HOD’s MR
Training
Identify training needs based on above step 4.5, 4.6 & 4.7
(training is identified where rating is average or poor) or
whenever there is new product inclusive or product
4.9 modifications, process modifications, new machine MR HR/03
inclusion, reassignment of responsibilities, regulatory or
legislative requirements, hiring or contracting of
competent persons in consultation with MD, CEO
Base on above step 4.8 prepare a plan to conduct and
4.10 MR HR/04
organize training in consultation with MD, CEO
Organize training as per schedule after getting approval
4.11 MR HR/05
from MD, CEO

Prepared & Issued By Reviewed By Approved By

 Doc : QP/04
COMPANY PVT LTD Rev : 00
Date :
PROCEDURE FOR HUMAN RESOURCES PROCESS 09.04.2019
Page : 2 of 3

Sl. Documents /
Activity Resp.
No. Records
Inform the identified employees to participate in the
4.12 MR HR/06
training through circular
Conduct or arrange internal or external bodies for
HR/07
4.13 training based on their credentials and collect the training MR
HR/08
feedback from trainees for continual improvement
Assess employee for his / her learning and update training
4.14 MR HR/09
history card based on the assessment
General
Collect job seekers information for future contacts while
4.15 HRC HR/10
interviewing
Based on employee requirement from concern department
4.16 HRC HR/11
heads get approval from MD, CEO
Inform concern eligible candidate based on above step
4.17 HRC HR/11
4.16 for appointment
4.18 Educate all employees to sign daily attendance register HRC HR/12

4.19 Based on above step 4.18 record end roll register HRC HR/12
Get approval of all on duty activities from MD, CEO, All
4.20 HR/13
GMO before going for outside work employees
HR/14
Get approval for leave, permission and shift close from All HR/15
4.21
their concern departmental heads, GMO, CEO employees HR/16
HR/17
All
4.22 Collect approval for salary advance from MD HR/18
employees

Prepared & Issued By Reviewed By Approved By

 Doc : QP/04
COMPANY PVT LTD Rev : 00
Date :
PROCEDURE FOR HUMAN RESOURCES PROCESS 09.04.2019
Page : 3 of 3

5.1 QP/01 Procedure for Documented Information

5. Quality Procedure Link
6. Related Documents Information
7. Monitoring and Measurement
5.2 QM/08 Organization Chart
5.3 QM/09 Process Map
5.4 QM/10 Authority & Responsibility
6.1 HR/01 Employee Competence Mapping
6.2 HR/02 Employee History Card
6.3 HR/03 Skill Matrix Cum TNI
6.4 HR/04 Annual Training Calendar
6.5 HR/05 Monthly Training Schedule
6.6 HR/06 Training Circular
6.7 HR/07 List of Training Participants
6.8 HR/08 Training Feedback Form
6.9 HR/09 Training Assessment Record
6.10 HR/10 Application Form
6.11 HR/11 Employee Requirement Approval Request
Form
6.12 HR/12 End Roll Register
6.13 HR/13 On Duty Form
6.14 HR/14 Leave Form
6.15 HR/15 Permission Slip
6.16 HR/16 Shift Close Form
6.17 HR/17 Compensate Off Request Form
6.18 HR/18 Personal Loan Application Format
7.1 Training conducted as per plan
7.2 Employees rating must be above “Average”
7.3 Nil deviation on training calendar

Prepared & Issued By Reviewed By Approved By