1.

Objective
To maintain and to perfect match the consumption of the inventory and for the best utilization
of the material with their effective cost.

2. Scope
It is scope of Store with the help of SAP

3. Responsibility

Officer / Executive Store

4. Accountability

HOD - Store

5. Procedure

1) Officer / Executive store with the help of helper’s will unload the material from the
vehicle at described place.
2) After Unloading the material the store officer will cross check the size, quantity, and
damages of the material.
3) After checking the material, the store officer will prepare the GRN in SAP.
4) In the case of wrong size, quantity and damages, the store keeper will report to the store
manager with GRN report.

Short Material
5) Store manager will mark the written report to the concern vendor and purchase department
to full fill the short quantity.
6) If the vendor will not be able to full fill the required quantity within a week than debit note
to be issue to the vendor by store.

Size, Damages, Quality

7) Store manager will mark the written report to the concern vendor and purchase department
regarding return of the material because of short / over Size, Damages and Quality issue.
8) After written report to the vendor, the store executive will cancel the GRN and prepare the
“Material Return PO” with the help of Accounts department of rudrapur.
9) After getting the Return PO, the store executive will prepare the material return
document (GRN) and will send to the vendor with the help of the transportation.

6. Recording

Prepared by: Approved by:

_______________ ____________
 To be record in SAP

7. Reporting

To be submit the SAP report to the Director- Tech on monthly basis.

Prepared by: Approved by:

_______________ ____________