Job Description

Communications and Events Manager

Job title: Communications and Events Manager

Reports to: Co-Director

Responsible for: Supervision of Communications and Events Officer

Role Purpose: To maintain regular ongoing communications activity and to co-ordinate, deliver
and promote a programme of events and activities that engage stakeholders with
Acme’s core mission of supporting artists in necessitous circumstances, with a particular
focus on Acme’s 50th Anniversary year.

Main Duties and Key Responsibilities of Postholder

Strategy and Budget

• Organisational wide lead and gatekeeper ensuring consistency, quality, and effective delivery of Acme’s
key communications messages internally and externally.
• Liaise with the Co-Director and various staff to ensure effective planning, delivery, and promotion of
events as part of Acme’s 50th Anniversary year.
• Manage communications department and individual project budgets expenditure.
• External relationship management of project partners (with co-director) and external suppliers such
as designers, printers, photographers etc, ensuring best value high quality work completed in line with
contractual agreements.
• Develop strategies to reinvigorate Acme artist tenant population engagement.
• Co-ordinate and manage annual communications and events schedule.

Communications
• Be a cross-organisational gatekeeper for Acme’s brand and identity; overseeing external written
communications, design, consistency, and meeting external partner and stakeholder obligations.
• Preparation, production and distribution of all publicity material and collateral; writing, editing, liaising
with key staff members and proofing all copy.
• Manage commissioning of photography and other documentation of artists, building and events,
managing contracts and licence agreements and ensuring appropriate clearance.
• Oversight and quality control of delegated communications tasks.
• Encouraging and holding Acme’s departments accountable for sharing and feeding in required
information in a timely manner, where appropriate.
• Have oversight of the communications and events calendar and, with support from the
Communications and Events Officer, ensure the effective delivery of:
• Managing the Acme website, including copy updates, liaison with designers, developers, content
providers, and reporting on analytical data.
• Managing Acme’s social media and e-newsletter platforms; including gathering and creating regular
content, updating records, and reporting on analytical data.
• Providing effective online data collection, including creating and designing forms for recruitment, artist
applications, programme participant evaluations, etc.
 Job Description
Communications and Events Manager

• Managing Acme’s contacts database (Good CRM), including developing key areas, setting staff
guidelines, adhering to GDPR, regular updating and maintaining, and proactively developing key areas
of the database.
• Ensure organisational wide staff training for the CRM system, monitoring for correct use and quality
control.
• Preparation, production, and distribution of Annual Report; writing, editing, liaising with staff members
and proofing all copy.

Public Relations
• Consider and develop the positioning, profile, and key messages of Acme.
• Grow and maintain network of media contacts.
• Devise and deliver press campaigns, in liaison with key staff and PR support, ensuring impactful coverage
across a range of media.
• Create and distribute press releases and associated materials.
• Manage relationship with ad-hoc external PR individual or agency as required.
• Contribute to the development and management of stakeholder relationships.
• Liaise with key staff who represent Acme publicly, ensuring clear and consistent organisational
messaging.
• Represent Acme publicly through presentations and regular attendance at Acme and external public
events.

Projects and Events

• Deliver allocated events and projects, undertaking detailed logistical planning and administration as
necessary.
• Foster strong working relationships with event partners and participants.
• Attend cross-departmental meetings, working groups and briefings that affect the delivery of events.
• Plan, coordinate and manage the effective practical delivery of key specific events, including forecast
and manage budgets, risk assessments, venue booking, catering, organising AV equipment, organise and
produce projects and events related materials and documentation, effective event marketing, invitations,
guestlists and follow ups, and follow up outputs including evaluation reports.

General Tasks and Duties

• Adherence to Data Protection legislation and Health and Safety requirements.
• Attend relevant training courses with colleagues where appropriate.
• Together with other members of staff, handle general enquiries including written, phone and e-mail.
• Attendance at Acme events.
Job Conditions

Working days will be 5 days / 35 hours per week, working hours to be agreed. There will be the option
for flexible and remote working. Two-year fixed term contract. Attendance at out of hours events
required, time in lieu given.

To undertake such tasks as may be required by Acme that is consistent with the nature of this post.

This job description reflects the current requirements of the role. As duties and responsibilities
change and develop this will be reviewed and will be subject to amendment in consultation with the
postholder.

To undertake such tasks as may be required by Acme that is consistent with the nature of this post.
This job description reflects the current requirements of the role. As duties and responsibilities
change and develop, this will be reviewed and will be subject to amendment in consultation with the
postholder.
 Person Specification
Communications and Events Manager

Criteria Essential/Desirable How to be measured

Knowledge/Experience
Minimum five years’ proven work experience Essential Application/interview
in marketing, communications, or events
management.

Knowledge and experience of the arts sector Essential Application/interview

Experience of working in a standalone role Essential Interview

Experience of managing media / PR campaigns Desirable Interview

which achieve positive coverage

Experience of managing website CMS, e-newsletter Essential Application/interview

mailing systems (eg MailChimp) and form building
platforms (eg SurveyMonkey, Cognito)

Experience of managing a CRM or contacts Essential Application

management database

Extensive project management experience Essential Application/Interview

Skills/Attributes

Excellent MS Office and Adobe Creative Suite skills Essential Interview

(inc. Photoshop and InDesign)

Outstanding written communication, copywriting, Essential Application/

and proofreading skills. Ability to adapt style and assessment
messaging for a wide variety of channels and
audiences.

Effective stakeholder engagement and management Essential Interview

skills communicating effectively at senior level

Strong communication skills and ability to work with Essential Application/interview

colleagues across a range of skills and expertise.

Exceptional attention to detail Essential Application

Ability to organise, plan and manage projects Essential Application/interview

simultaneously, troubleshooting to meet deadlines.

Ability to provide a positive and professional service Essential Interview

to artists and colleagues

Empathy with the mission, objective and values of Essential Interview

Acme
 Person Specification
Communications and Events Manager

Criteria Essential/Desirable How to be measured

A commitment to diversity and equal opportunities Interview

Eligibility

The ability to meet UK ‘right to work’ requirements Essential Pre-employment

check
 Summary of Terms and Conditions
Communications and Events Manager

Summary of Terms and Conditions

Position: Communications and Events Manager

Employer: Acme Artists’ Studios Limited

Place of work: 44 Copperfield Road, Bow, London E3 4RR

The office is on the 4th floor. There is a lift and level access throughout.

Your principal place of work is the Company’s premises (as above). However, you may,
following consultation, be required to work on either a temporary or on an indefinite
basis at any premises which the Company currently has or may subsequently acquire or
at any premises at which it may from time to time provide services.

Employment type Fixed term contract - 2 years.

Salary: £40,000

Benefits: A commitment to flexible working

Annual leave: 28 days plus bank holidays
Enhanced sick pay, maternity, paternity, adoption leave pay
Pension scheme
Cycle to Work scheme
Interest free season ticket loan
Training and development opportunities
Employee Assistance Scheme

Days and hours of 5 days / 35 hours per week, there will be the option for flexible and remote working.
Out of hours work will be required, for which time off in lieu will be granted.

How to apply
To apply, please visit our website and complete the Communications and Events Manager application form:
cognitoforms.com/Acme10/CommunicationsAndEventsManagerRecruitmentForm

The deadline for applications by 9.00am on Monday 16 May 2022. In person interviews will be held on
Monday 30 or Tuesday 31 May 2022.

After submitting you will be redirected to an anonymous Monitoring Form. Completing this form helps Acme
monitor how effective we have been in communication to and attracting a diverse range of applicants, and in
order to identify possible direct or indirect barriers to application. The information you share with us on this
form is optional, not part of any selection process, and is kept completely separate from your application.

Please note: applicants who do not demonstrate that they meet the criteria outlined in the person
specification will not be considered for the role.
 Equal Opportunities and Access
Communications and Events Manager

If you have not heard from us within two weeks of the closing date you should assume that you have not been
shortlisted for interview.

Unfortunately, we cannot provide feedback on unsuccessful applications.

Acme exists to support the broadest possible range of artistic practice, and creates opportunities for artists
to develop and take greater creative risks.

We passionately believe in social equity and the benefits of diversity, seeking to support, encourage and
include people, regardless of age, disability, gender identity or gender expression, race, ethnicity, religion or
belief, sex, sexual orientation or any other equality characteristic.

We particularly encourage applications from disabled people and those from black, Asian and minority ethnic
backgrounds, as these groups are currently under-represented in the arts and cultural sectors.

Access Requirements

If you have any access requirements at any stage of the selection process please contact Natasha O’Brien,
HR Advisor natasha@acme.org.uk

About Acme

Supporting artists since 1972, Acme is a charity based in London which provides affordable studios, work/live
space, and a programme of artist support. Acme is the single largest provider of affordable artist studios in
England, and this year it will support over 800 individual artists across 16 buildings in Greater London.